PROG ID: POCNBK3A STATE OF ALABAMA DATE: 04/01/08 DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD SHREDDERS CONTRACT T-NUMBER....... : T006 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : JUNE 15, 2006 TO JUNE 14, 2009 SOLICITATION NO : 2165875 CONTRACT BUYER...... : SUSAN JANA BUYER PHONE.. : (334) 242-7173 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 04/01/08 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SOLICITATION NUMBER : 2165875 PURPOSE: ESTABLISH A STATEWIDE CONTRACT FOR SHREDDERS FOR USE BY ALL STATE AGENCIES. CONTRACT PRICES MUST BE AVAILABLE TO ALL LOCAL GOVERNMENTAL AGENCIES AND SCHOOLS. ASSIGNMENT OF CONTRACT: TO ASSIGN, SUBLET OR TRANSFER ANY CONTRACT RESULTING FROM THIS SOLICITATION, THE VENDOR'S WRITTEN REQUEST MUST BE APPROVED BY THE STATE PURCHASING DIRECTOR. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 FREIGHT: BID IS F.O.B. DESTINATION. ANY FREIGHT CHARGES MUST BE INCLUDED IN THE BID PRICES. FREIGHT MUST NOT BE SHOWN SEPARATELY ON THE ITB OR INVOICE(S). CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, AND THIRD 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND AND THIRD 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST OR SECOND 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH PERIOD. ORDERING PROCESS: PURCHASES FOR STATE AGENCIES WILL BE MADE BY CONTRACT RELEASE ORDERS SHOWING SPECIFIC SHIPPING INFORMATION. CITIES, COUNTIES, SCHOOL SYSTEMS AND OTHER POLITICAL SUBDIVISIONS WILL BE RESPONSIBLE FOR ISSUING THEIR OWN PURCHASE ORDERS DIRECTLY TO THE VENDOR. NEW EQUIPMENT: ALL EQUIPMENT MUST BE NEW AND UNUSED AND ACCEPTABLE BY THE ORIGINAL EQUIPMENT MANUFACTURER FOR THEIR MAINTENANCE. REQUIRED DOCUMENTS: A HANDBOOK OF OPERATING INSTRUCTIONS MUST BE FURNISHED WITH EACH MACHINE ORDERED. THE HANDBOOK SHALL ADEQUATELY IDENTIFY AND EXPLAIN EACH FEATURE, SHOW ITS LOCATION AND METHOD OF OPERATION. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 WARRANTY INFORMATION: EQUIPMENT SHALL BE WARRANTED FOR A MINIMUM OF TWELVE (12) MONTHS. WARRANTY SHALL COVER ALL PARTS, LABOR & FREIGHT COST ASSOCIATED WITH REPAIRS AND/OR REPLACEMENT OF DEFECTIVE EQUIPMENT. ACCIDENTS, MISUSE AND NEGLIGENCE ARE NOT COVERED BY THIS WARRANTY. THE WARRANTY SHALL COMMENCE ON THE DATE THE EQUIPMENT IS PUT INTO SERVICE BY THE USING AGENCY. VENDOR WILL USE WHATEVER MEANS REQUIRED TO FACILITATE THIS WARRANTY, AND WILL INSURE TOTAL SATISFACTORY PERFORMANCE TO THE USING AGENCY. ALL WORK MUST BE DONE ON-SITE AT THE AGENCY BY A QUALIFIED TECHNICIAN. IF REQUESTED, DOCUMENTATION OF TECHNICIAN'S QUALIFICATIONS MUST BE PROVIDED. START-UP KIT: ALL SHREDDERS MUST INCLUDE A START-UP KIT WITH A MINIMUM OF 5 BAGS AND OIL, IF REQUIRED FOR THE BID MACHINE. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 5 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4009172 200891708-00 TOM MORRIS NET ABS BUSINESS SYSTEMS OF MTG 334-396-0809 30 DAYS ARO INC 866-250-3100 868 LAGOON COMMERCIAL BLV MONTGOMERY AL 36117 334-396-0807 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 6 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4009172 00007 700-71-054655 2822.00000 200891708-00 NET EA ABS BUSINESS SYSTEMS OF MTG SHREDDER, PAPER, STRIP-CUT, EXTRA-LARGE INC CAPACITY PRICE INCLUDES INSTALLATION AND TRAINING BRAND: DAHLE MODEL: 20390 4009172 00009 700-71-054657 695.00000 200891708-00 NET EA ABS BUSINESS SYSTEMS OF MTG SHREDDER, PAPER, CROSS-CUT, SMALL INC CAPACITY PRICE INCLUDES INSIDE DELIVERY BRAND: DAHLE MODEL: 20414 4009172 00011 700-71-055418 1162.00000 200891708-00 NET EA ABS BUSINESS SYSTEMS OF MTG SHREDDER, PAPER, CROSS-CUT, MEDIUM INC CAPACITY PRICE INCLUDES INSIDE DELIVERY BRAND: DAHLE MODEL: 20614EC 4009172 00015 700-71-057797 3020.00000 200891708-00 NET EA ABS BUSINESS SYSTEMS OF MTG SHREDDER, PAPER, CROSS-CUT, EXTRA LARGE INC CAPACITY DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 7 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME PRICE INCLUDES INSTALLATION AND TRAINING BRAND: DAHLE MODEL: 20396 4009172 00017 700-71-057798 1367.00000 200891708-00 NET EA ABS BUSINESS SYSTEMS OF MTG SHREDDER, PAPER, CONFETTI-CUT, SMALL INC CAPACITY PRICE INCLUDES INSIDE DELIVERY BRAND: DAHLE MODEL: 20630EC 4009172 00019 700-71-057799 2280.00000 200891708-00 NET EA ABS BUSINESS SYSTEMS OF MTG SHREDDER, PAPER, CONFETTI-CUT, MEDIUM INC CAPACITY PRICE INCLUDES INSIDE DELIVERY BRAND: DAHLE MODEL: 20830EC 4009172 00023 700-71-067194 4214.00000 200891708-00 NET EA ABS BUSINESS SYSTEMS OF MTG SHREDDER, PAPER, CONFETTI-CUT, EXTRA INC LARGE CAPACITY PRICE INCLUDES INSTALLATION AND TRAINING BRAND: DAHLE MODEL: 20394 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 8 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4009172 00027 700-71-068774 7440.00000 200891708-00 NET EA ABS BUSINESS SYSTEMS OF MTG SHREDDER, MULTI-MEDIA (CD, FLOPPY DISK, INC CREDIT CARD), CROSS-CUT, MEDIUM/LARGE CAPACITY PRICE INCLUDES INSTALLATION AND TRAINING BRAND: DAHLE MODEL: 20453 4009172 00029 700-71-075894 7440.00000 200891708-00 NET EA ABS BUSINESS SYSTEMS OF MTG SHREDDER, MULTI-MEDIA (CD, FLOPPY DISK, INC CREDIT CARD), PARTICLE-CUT, EXTRA-LARGE CAPACITY PRICE INCLUDES INSTALLATION AND TRAINING BRAND: DAHLE MODEL: 20453 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 9 PAGES.