PROG ID: POCNBK3A STATE OF ALABAMA DATE: 10/01/08 DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD BREAD CONTRACT T-NUMBER....... : T038 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : JULY 10, 2008 TO JULY 18, 2009 SOLICITATION NO : 2194682 CONTRACT BUYER...... : CRIST WATTS BUYER PHONE.. : (334) 242-4291 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 10/01/08 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SOLICITATION NUMBER : 2194682 REJECTED PRODUCTS: THE COST OF RETURN FREIGHT AND ANY STORAGE COST OF REJECTED PRODUCT OR OTHER EXPENSES INCURRED BY ALABAMA DEPARTMENT OF CORRECTIONS INSTITUTIONAL SERVICES DIVISION DUE TO FAILURE TO CONFORM TO SPECIFICATIONS OR TO THE QUALITY OF PRODUCTS/SUPPLIES RECEIVED AT OUR WAREHOUSE, SHALL BE CHARGED TO THE VENDOR MAKING SUCH SHIPMENTS. DELIVERIES: NO DELIVERES ARE ACCEPTED ON WEEKENDS OR LEGAL HOLIDAYS. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 DELIVERY TIMES ARE 7:00 AM UNTIL 2:00 PM. DELIVERY TIME FRAME: ALL ITEMS ORDERED MUST BE DELIVERED TO THE "SHIP TO" ADDRESS SHOWN ON THE P.O. WEEKLY AS NEEDED. DELIVERY DAYS SHOULD BE COORDINATED WITH INSTITUTION/AGENCY PER THE DELIVERY INSTRUCTIONS. DELIVERY: ITEMS ARE TO BE DELIVERED TO VARIOUS LOCATIONS THROUGHOUT THE 67 COUNTIES IN ALABAMA. THE EXACT LOCATIONS AND QUANTITIES WILL BE PROVIDED BY THE ORDERING AGENCY. VENDOR MUST BE ABLE TO DELIVER TO THE LOCATIONS PER THE PROVIDED LIST. IN ORDER TO MEET THE DELIVERY REQUIREMENT, THE AWARDED VENDOR WILL BE ALLOWED TO SUBLET THE DELIVERY OF CERTAIN LOCATIONS, AND THE BILL WILL BE PAID TO THE PAYEE LISTED ON THE SUB-VENDOR LIST. DELIVERY: THE VENDOR MUST MAINTAIN AN INVENTORY SUFFICIENT TO MAKE SHIPMENT ON ALL ORDERS WITHIN THE DELIVERY TIMEFRAME STATED IN THIS INVITATION TO BID. CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, THIRD, FOURTH, AND FIFTH 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND, THIRD, FOURTH, OR FIFTH 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST, SECOND, THIRD, OR FOURTH 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH PERIOD. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 FIRM PRICING: ALL PRICES QUOTED MUST BE FIRM FOR A PERIOD OF ONE (1) YEAR FROM THE VENDOR'S NOTIFICATION OF AWARD. BIDDERS WHO ALLOT TO OTHER VENDORS A PORTION OF THE CONTRACTAWARD FROM THIS BID ARE TO SUPPLY A LIST OF THESE SUB-VENDORS WITH THEIR BID. USE THE "SUB-VENDOR FORM" INCLUDED IN THE BID. AGENCIES ORDERING FROM THIS CONTRACT WILL SELECT THE SUB-VENDOR CONSIDERED TO BE THE MOST CONVENIENT FOR THEIR USE. PAYMENTS WILL BE MADE IN THE NAME OF THE "PAYEE VENDOR" AT THE ADDRESS SHOWN ON THE SUB-VENDOR FORM. YOUR COOPERATION IN PROVIDING THIS INFORMATION WILL FACILITATE THE AWARD OF THIS BID. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 5 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4010140 710051040-01 DOUG GRABARARK NET SARA LEE BAKERY GROUP 205-322-8000 5 DAYS ARO 1917 16TH STREET NORTH BIRMINGHAM AL 35204 205-251-1475 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 6 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4010140 00001 375-15-019983 1.05000 710051040-01 NET LOAF SARA LEE BAKERY GROUP BREAD, LOAF SANDWICH STYLE SLICED, DAY OLD (DAY OLD IS DEFINED AS FROM 1 TO 5 DAYS) NO BREAD WILL BE ACCEPTED THAT IS MORE 5 DAYS PAST EXPIRATION DATE, WILL ACCEPT 24 OZ. WHITE, OR 20 OZ. WHEAT BREAD, MAY INTERCHANGE DUE TO AVAIL- ABILITY AT THE SAME PRICE, 24 OZ. LOAF TO YEILD 26 USABLE SLICES, 20 OZ. LOAF TO YEILD 22 USABLE SLICES, FRESH BREAD MAY BE SUBSTITUTED IF NECESSARY DUE TO UNAVAILABILITY OF DAY OLD AT THE SAME PRICE. SUCCESSFUL VENDOR MUST DELIVER THE WEEKLY REQUIREMENT OF BREAD IN CRUSH PROOF TRAYS/CONTAINERS TO EACH INSTITU- TION WEEKLY PER THE PROVIDED LIST OF INSTITUTIONS AND DELIVERY INSTRUCTIONS. BRAND: COLINIAL MODEL: GIANT 24OZ/20OZ DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 7 PAGES.