PROG ID: POCNBK3A DATE: 10/01/09 STATE OF ALABAMA DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD VEHICLES - ALTERNATIVE FUEL CONTRACT T-NUMBER....... : T191A USAGE.......... : STATEWIDE CONTRACT PERIOD......... : OCTOBER 1, 2009 TO SEPTEMBER 30, 2010 SOLICITATION NO : 2174252 CONTRACT BUYER...... : SUSAN JANA BUYER PHONE.. : (334) 242-7173 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 10/01/09 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SOLICITATION NUMBER : 2207852 PURPOSE: ESTABLISH A CONTRACT FOR ALTERNATIVE FUEL VEHICLES FOR ALL STATE AGENCIES. CONTRACT PRICES ARE AVAILABLE TO ALL LOCAL GOVERNMENTAL AGENCIES AND SCHOOLS. CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, THIRD, FOURTH, AND FIFTH 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND, THIRD, FOURTH, OR FIFTH 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST, SECOND, THIRD, OR FOURTH 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 PERIOD. PRORATION: ANY PROVISION OF A CONTRACT RESULTING FROM THIS BID TO THE CONTRARY NOTWITHSTANDING, IN THE EVENT OF FAILURE OF THE STATE TO MAKE PAYMENT HEREUNDER AS A RESULT OF PARTIAL UNAVAILABILITY, AT THE TIME SUCH PAYMENT IS DUE, OF SUCH SUFFICIENT REVENUES OF THE STATE TO MAKE SUCH PAYMENT (PRORATION OF APPROPRIATED FUNDS FOR THE STATE HAVING BEEN DECLARED BY THE GOVERNOR PURSUANT TO SECTION 41-4-90 OF THE CODE OF ALABAMA 1975), THE CONTRACTOR SHALL HAVE THE OPTION, IN ADDITION TO THE OTHER REMEDIES OF THE CONTRACT, OF RENEGOTIATING THE CONTRACT (EXTENDING OR CHANGING PAYMENT TERMS OR AMOUNTS) OR TERMINATING THE CONTRACT. ORDERING PROCESS: PURCHASES FOR STATE AGENCIES WILL BE MADE BY CONTRACT RELEASE ORDERS SHOWING SPECIFIC INFORMATION. CITIES, COUNTIES, SCHOOL SYSTEMS, AND OTHER POLITICAL SUBDIVISIONS WILL BE RESPONSIBLE FOR ISSUING THEIR OWN PURCHASE ORDERS DIRECTLY TO THE VENDOR. *************************** T191A VEHICLES *************************** ALTERNATIVE FUEL: ALTERNATIVE FUEL VEHICLES ON THE T191A MUST BE ABLE TO USE E85 FUEL. PRODUCTION/CLOSE-OUT DATES: THIS CONTRACT IS FOR THE CURRENT YEAR MODEL ONLY. THE MANUFACTURER DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 DETERMINES PRODUCTION AND CLOSE OUT DATES, WHICH WILL BE PROVIDED BY THE AWARDED VENDORS TO STATE PURCHASING AT THE EARLIEST POSSIBLE DATE. STATE PURCHASING WILL THEN POST THESE DATES ON THE CONTRACT ONLINE. DELIVERY DATES SHOWN ON THE CONTRACT ARE ESTIMATES ONLY, AS DEALERS DO NOT HAVE CONTROL OVER PRODUCTION SCHEDULES. AGENCIES ARE ENCOURAGED TO ORDER AS SOON AS THE CONTRACT(S) ARE PUT IN PLACE. ORDERS PLACED JUST BEFORE THE VENDOR CUT-OFF DATES RUN THE RISK OF DELAYED DELIVERY AND POSSIBLE ORDER CANCELLATION. DUE TO THE FACT THAT STATE PURCHASING HAS NO CONTROL OVER THE U.S. POSTAL SERVICE AND THAT MAIL CAN GET LOST, IT WOULD BE ADVISABLE FOR AGENCIES TO FAX A COPY OF THEIR PURCHASE ORDER TO THE CONTRACT VENDOR WITH A NOTE THAT IT IS A COPY AND THAT THE VENDOR'S COPY SHOULD BE RECEIVED IN THE U.S. MAIL WITHIN A FEW DAYS. ******************** DELIVERY/PICK-UP: DELIVERY IS NOT INCLUDED. AGENCIES MAY ELECT TO PICK VEHICLES UP THEMSELVES OR TO PAY FOR DELIVERY COSTS UNDER THE OPTIONS LINE OF THE CONTRACT. WHEN VEHICLES ARE READY TO BE PICKUP AT THE DEALERSHIP THE CONTRACT VENDOR MUST FAX THE DELIVERY NOTIFICATION TO THE ORDERING AGENCY. THE ORDERING AGENCY WILL MAKE EVERY EFFORT TO PICK UP THE VEHICLE(S) WITHIN SEVEN (7) CALENDAR DAYS. ALL VEHICLES MUST HAVE 2 SETS OF KEYS* AND A MINIMUM OF 5 GALLONS OF FUEL. * "SET" IS DEFINED AS ALL KEYS NECESSARY FOR VEHICLE OPERATION. ALL TITLES, FEES, AS WELL AS OTHER CHARGES, ARE TO BE PAID BY THE CONTRACT VENDOR. THE VENDOR MUST FURNISH A PREPAID CERTIFICATE OF TITLE IN THE NAME OF THE AGENCY TO WHICH UNITS ARE PURCHASED FROM. THE TITLE WILL CHANGE UPON ACCEPTANCE OF DELIVERY TO THE AGENCY. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 5 ******************** STANDARD FEATURES AND OPTIONS: ALL VEHICLES SHALL COME EQUIPPED WITH ALL STANDARD EQUIPMENT AND FEATURES AS SHOWN AS PART OF THE BASE VEHICLE. THE STANDARD EQUIPMENT AND FEATURES ON THE BASE LINE MUST BE FACTORY INSTALLED. OPTIONS NOT LISTED AS PART OF THE AWARDED BASE VEHICLE MUST BE SOLD UNDER THE "OPTIONS, VEHICLE" LINE OF THE AWARDED CONTRACT AND MUST BE FACTORY INSTALLED, UNLESS APPROVED BY STATE PURCHASING PRIOR TO AWARD, AND MUST BE SOLD AT DEALER INVOICE COST. ALL VEHICLES BEING ORDERED WITH ADDITIONAL OPTIONS BEYOND THOSE SHOWN ON THE BASE VEHICLE CONTRACT LINE MUST HAVE A QUOTE FROM THE AWARDED VENDOR SHOWING THE OPTIONS CODE AND DEALER INVOICE PRICE. NO VEHICLES MAY HAVE "ON STAR", SATELLITE RADIO, OR OTHER FEATURE WHICH REQUIRES A SUBSCRIPTION WITHOUT PRIOR APPROVAL BY THE FINANCE DIRECTOR. ALL VEHICLE PURCHASES MUST BE APPROVED BY THE FINANCE DIRECTOR. ******************** COLORS: VEHICLES MUST BE FACTORY COLORS WITH MATCHING INTERIOR. COLORS WILL BE STATED ON THE PURCHASE ORDER. IF NO COLOR IS SPECIFICED, THE VENDOR WILL ORDER WITH FACTORY WHITE COLOR WITH MATCHING INTERIOR. ******************** PASSENGER VANS DISCLAIMER: SOME VANS THAT APPEARS ON THIS CONTRACT DO NOT CONFORM TO FEDERAL SCHOOL BUS SAFETY STANDARDS AND THEY MAY NOT BE SOLD FOR USE AS SCHOOL BUSES OR ACTIVITY BUSES. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 6 ******************** SOLICITATION NUMBER : 2174252 *************VEHICLE CONTRACT/STANDARD TERMS & CONDITIONS************* THIS BID IS TO ESTABLISH A CONTRACT FROM THE VEHICLES LISTED FOR ALL STATE OF ALABAMA AGENCIES. STATE UNIVERSITES AND POLITICAL SUB- DIVISIONS OF THE STATE OF ALABAMA MAY HAVE THE OPTION OF USING THIS CONTRACT IF THEY SO CHOOSE. STATE PURCHASING NEEDS: STATE AGENCIES ARE REQUIRED TO COMPLETE FORMS OFM 1 AND 2 VEHICLE JUSTIFICATION. THESE FORMS ARE TO BE SUBMITTED WITH YOUR REQUISITION ALONG WITH A LETTER OR MEMO DESCRIBING ANY OPTIONS REQUIRED THAT ARE NOT STANDARD. THIS MEMO SHOULD BE ADDRESSED TO THE FINANCE DIRECTOR AND ATTACHED TO YOUR REQUISITION. THE FINANCE DIRECTOR HAS THE FINAL SAY ON HOW VEHICLES ARE TO BE EQUIPPED. PLACING ORDERS: THE CONTRACT ENDING DATE CAN BE MISLEADING IF YOU DO NOT UNDERSTAND THE TERMS AND CONDITIONS. THIS CONTRACT IS FOR MODEL YEAR ONLY AND THE MANUFACTURER DETERMINES THE ACTUAL ENDING DATE. ORDERS SHOULD BE PLACED AS SOON AS POSSIBLE AFTER ESTABLISHMENT OF THE CONTRACT. ORDERS PLACED JUST BEFORE THE VENDOR CUT-OFF DATES RUNS THE RISK OF EXTENDED DELIVERIES AND POSSIBLE CANCELLATION. DUE TO THE FACT THAT STATE PURCHASING HAS NO CONTROL OVER THE U.S. POSTAL SERVICE, AND MAIL DOES GET LOST, IT WOULD BE ADVISABLE TO FAX A COPY OF YOUR PURCHASE ORDER TO THE CONTRACT VENDOR. PLEASE NOTE THAT IT IS A "COPY" AND THEIR COPY SHOULD BE ARRIVING BY U.S. MAIL DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 7 WITHIN A FEW DAYS. NOTE: DELIVERY DATES ARE ESTIMATES ONLY. DEALERS DO NOT HAVE CONTROL OVER PRODUCTION SCHEDULES. COMPLAINTS: IF A COMPLAINT AGAINST A VENDOR ARISES, THE END USER IS REQUESTED TO ATTEMPT TO SOLVE THE PROBLEM(S) - INCLUDING DELAYED DELIVERIES - BY WORKING DIRECTLY WITH THE VENDOR. YOU ARE ADVISED TO DOCUMENT ALL PROBLEMS. IF NOT PROPERLY DOCUMENTED IT IS HARD TO DEVELOP A CASE. PLEASE SEND A COPY OF ALL CORRESPONDENCE TO THE BUYER'S ATTENTION AT STATE PURCHASING. LARGE ORDERS: THE STATE, BY AND THROUGH ITS PURCHASING DIRECTOR, RESERVES THE RIGHT TO ASK FOR BIDS ON LARGE AMOUNTS OF THE VEHICLES ON THIS ITB WHICH IT MAY REQUIRE. THIS DECISION BY THE PURCHASING DIRECTOR AS TO WHAT CONSITUTES A LARGE AMOUNT AT THAT TIME SHALL BE FINAL AND SUCH ACT SHALL NOT BE CONSTRUED AS A BREACH OF THIS ITB AND SUBSEQUENT STATE CONTRACT. GENERAL INFORMATION: PLEASE NOTE AND COMPLY WITH THE FOLLOWING PROCEDURES WHEN PURCHASING VEHICLES FROM THIS CONTRACT: ALL CONTRACT VENDORS MUST PROVIDE THE ORDERING AGENCY WITH A COPY OF THE FACTORY PRICE INVOICE. ALL VEHICLES DELIVERED OR PICKED UP SHALL HAVE A MINIMUM OF FIVE (5) GALLONS OF FUEL. ALL VEHICLES DELIVERED OR PICKUP UP SHALL HAVE TWO (2) SETS OF KEYS. A SET IS WHAT IS REQUIRED TO OPERATE THE VEHICLE. OPTIONS: DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 8 ALL ADDITIONAL OPTIONS REQUIRED OR REQUESTED BY THE STATE, STATE UNIVERSITIES OR POLITICAL SUBDIVISIONS AND ARE NOT SPECIFIED SHALL BE PRICED AT FACTORY INVOICE. ALL VEHICLES SHALL COME EQUIPPED WITH ALL STANDARD EQUIPMENT AND ACCESSORIES PLUS OPTIONS AS SHOWN. ALL EQUIPMENT WILL BE FACTORY INSTALLED UNLESS APPROVED AT THE PRE-BID. THESE CHANGES WILL BE NOTED ON THE FINAL BID AND SUBSEQUENT AWARD. THE CONTRACT VENDOR MUST CLEARLY SHOW THAT ALL STANDARD EQUIPMENT IS FACTORY INSTALLED BY PROVIDING THE INVOICE. PAYMENT INFORMATION: PAYMENT TO CONTRACT VENDOR: STATE AGENCIES...............NET IN 30 DAYS* STATE UNIVERSITIES...........NET IN 30 DAYS* POLITICAL SUBDIVISIONS.......NET UPON RECEIPT OF VEHICLE * AFTER RECEIPT OF CORRECT INVOICE OR ACCEPTANCE OF VEHICLES, WHICH- EVER IS LATER. NOTE TO CONTRACT VENDORS ABOUT STATE PAYMENT: ALL INQUIRIES CONCERNING PAYMENT AFTER INVOICES HAVE BEEN SUBMITTED AND THE THIRTY (30) DAYS HAVE PASSED SHALL BE DIRECTED TO RECEIVING AGENCY, NOT THE DIVISION OF PURCHASING. HOWEVER, IF THERE IS A BREAK- DOWN IN COMMUNICATION AND YOU HAVE A VALID REASON WHY THE STATE HAS NOT PAID YOU, YOU MAY CONTACT THE BUYER WITH THOSE CONCERNS. ORDERS* ORDERS MUST BE PICKED UP BY THE ORDERING AGENCY. YOU MAY MAKE ARRANGEMENTS WITH THE CONTRACT VENDOR PRIOR TO NOTIFICATION OF VEHICLES ARRIVA., TO HAVE THOSE VEHICLES DELIVERED IF THE DEALERSHIP IS ABLE TO PROVIDE THIS SERVICE. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 9 WHEN VEHICLES ARE READY TO BE PICKUP AT THE DEALERSHIP THE CONTRACT VENDOR MUST FAX THE DELIVERY NOTIFICATION TO THE ORDERING AGENCY. THE ORDERING AGENCY WILL MAKE EVERY EFFORT TO PICK UP THE VEHICLE(S) WITHIN SEVEN (7) CALENDAR DAYS. ADDITIONAL CHARGES: ALL TITLES, FEES, AS WELL AS OTHER CHARGES, ARE TO BE PAID BY THE CONTRACT VENDOR. VENDOR IS TO FURNISH PREPAID CERTIFICATE OF TITLE IN THE NAME OF THE AGENCY TO WHICH UNITS ARE DELIVERED PER THE PURCHASE ORDER. TITLE SHALL CHANGE UPON ACCEPTANCE OF DELIVERY AT THE DELIVERY LOCATION. WARRANTY: WARRANTY CARDS AND SERVICE POLICY MUST ACCOMPANY VEHICLE WHEN DELIVERED WITH WARRANTY TO GO INTO EFFECT WHEN VEHICLE IS PLACED IN SERVICE. VEHICLES MUST BE SERVICED AND READY FOR USE WHEN DELIVERED OR PICKED UP. COLORS: STANDARD FACTORY COLORS WITH MATCHING INTERIOR UNLESS OTHERWISE STATED. COLORS TO BE STATED WHEN PLACING ORDER. IF NO COLOR IS SPECIFIED THEN THE EXTERIOR COLOR IS TO BE FACTORY WHITE WITH MATCHING INTERIOR. DISCLAIMER FOR PASSENGER VAN ON THIS BID: SOME VANS THAT APPEARS ON THIS CONTRACT DO NOT CONFORM TO FEDERAL SCHOOL BUS SAFETY STANDARDS AND THEY MAY NOT BE SOLD FOR USE AS SCHOOL BUSES OR ACTIVITY BUSES. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 10 INFORMATION FOR VENDORS: AWARD FOR EACH TYPE VEHICLE WILL BE MADE TO THE LOWEST RESPONSIBLE BIDDER MEETING THE SPECIFICATIONS FOR THAT VEHICLE. VENDORS MUST NOTIFY THE DIVISION OF PURCHASING UPON AWARD IF THERE IS TO BE A DESIGNATED CO-PAYEE. (EX: COURTESY FORD AND FORD MOTOR CREDIT) NOTE: ANY VENDOR WHO BIDS AND MEETS ALL SPECIFICATIONS OF THE VEHICLE HAS SEVENTY-TWO (72) HOURS AFTER THE BID IS OPENED TO DETERMINE THAT AN ERROR WAS MADE ON THE UNIT PRICE BID AND WITHDRAW THEIR BID FROM CONSIDERATION BY FAXING A WITHDRAWAL LETTER (334/242-4419). HOWEVER, AFTER THIS PERIOD ANY REQUEST TO THE STATE TO BE RELEASED FROM A PRICE WILL BE SUBJECT TO A PENALTY IN WHICH THE VENDOR WILL BE PURGED FROM THE VENDOR DATA BASE FOR SIXTY (60) MONTHS (FIVE YEARS) BEGINNING FROM THE DATE OF THE NEW CONTRACT AWARD DATE AND THE VENDOR WOULD NOT BE ALLOWED TO DO BUSINESS UNDER A STATE CONTRACT DURING THIS PERIOD. ABILITY: THE DIVISION OF PURCHASING MAY INSPECT THE FACILITIES OF ANY BIDDER OR MAY REQUIRE ADDITIONAL INFORMAITON REGARDING THE BIDDERS' ABILITY TO PERFORM. BIDS MAY BE REJECTED FOR LACK OF APPARENT ABILITY TO PERFORM. IN STATE: ALL VENDOR'S THAT BID ON THE VEHICLE CONTRACT MUST HAVE AN IN STATE DEALERSHIP/SALES AND SERVICE LOCATION IN THE STATE OF ALABAMA FOR VEHICLES THEY ARE BIDDING. ON. OPTIONS: OPTIONS UNDER THIS CONTRACT SHALL BE SUPPLIED BY THE VENDOR AT DEALER INVOICE PRICE. ALL STATE AGENCY REQUIRING THESE OPTIONS SHALL CONTACT THE DEALERSHIP TO OBTAIN PRICING. THESE OPTION PRICES SHALL DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 11 THEN BE REFLECTED IN A "LETTER OF JUSTIFICATION" TO THE FINANCE DIRECTOR. OPTION PRICING CANNOT BE ADDED TO THE REQUISITION BY THE AGENCY. THE BUYER WILL ADD ANY OPTIONS APPROVED TO THE REQUISITION AT TIME OF AWARD. THE CONTRACT VENDOR SHOULD BE AWARE THAT THIS BID AND THE RESULTANT AWARD DOCUMENT ARE FOR THE ACQUISITION OF NEW VEHICLES AND THE PLACEMENT OF DESIRED OPTIONS AT FACTORY INVOICE AT THE TIME THAT THE ORDER IS PLACED. THE CONTRACT THAT WILL RESULT FROM THIS BID IS NOT FOR REPAIR PARTS REPLENISHMENT AND THE VENDOR SHOULD BE AWARE THAT THE SELLING OF INDIVIDUAL OPTIONS/PARTS WITHOUT A VEHICLE WILL RESULT IN THE LOSS OF THE ENTIRE CONTRACT HE WAS AWARDED AND PENALIZED FOR A SIXTY (60) MONTH (FIVE YR) STATE CONTRACT PERIOD. THE CONTRACT VENDOR MUST PROVIDE THE STATE OF ALABAMA WITH A BUYER'S GUIDE FOR THE VEHICLE(S) HE HAS BEEN AWARDED WHICH MUST INCLUDE ALL SPECIFICATIONS (PRICE DORA, FACTORY PRICE INVOICE & ETC.) WITH DETAILED INFORMATION REGARDING AVAILABLE OPTIONS TO INCLUDE ORDERING CODE AND FACTORY INVOICE PRICE FOR THOSE OPTIONS WITHIN FIVE WORKING DAYS OF NOTIFICATION BY TELEPHONE BY THE BUYER. EXPECTATIONS: STATE CONTRACT VENDORS ARE EXPECTED TO DEMONSTRATE PROFESSIONAL COURTESY INCLUDING PROMPT RESPONSIVENESS TO APPOINTMENTS AND PHONE CALLS MADE REGARDING VEHICLES ON THEIR CONTRACTS. WHEN STATE PURCHASING RECEIVES DOCUMENTED COMPLAINTS REGARDING A VENDOR'S FAILURE TO RESPOND TIMELY, THE VENDOR WILL BE PROMPTLY NOTIFIED AND GIVEN FIVE (5) DAYS IN WHICH TO REBUKE THE ACCUSATIONS. IF NO RESPONSE IS RECEIVED THE ACCUSATION WILL STAND. FIVE (5) DOCUMENTED COMPLAINTS RECEIVED BY STATE PURCHASING FROM STATE AGENCIES AND/OR ITS POLITICAL SUBDIVISIONS DURING THE CONTRACT PERIOD TO WHICH STATE PURCHASING HAS RECEIVED NO WRITTEN OR JUSTIFIED REBUTTAL WILL BE GROUNDS TO CANCEL THE CONTRACT AND REMOVE THE VENDOR FROM BIDDING FOR A PERIOD OF FIVE (5) YEARS. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 12 QUANTITIES: THE TOTAL QUANTITY OF PURCHASES ON THE INQUIRY IS NOT KNOWN. THE DEPARTMENT OF FINANCE DIVISION OF PURCHASING DOES NOT GUARANTEE THAT THE STATE WILL BUY ANY SPECIFIED AMOUNT. EXACT NUMBERS WILL BE ORDERED AS THE VARIOUS DEPARTMENTS AND AGENCIES HAVE NEED. THE ORDERS WILL GIVE COMPLETE SHIPPING INSTRUCTIONS AND ADDRESS. CONTRACT PERIOD: THE TERMS OF THIS INQUIRY SHALL BE FOR PRODUCTION MODEL YEAR ONLY. IF THE CONTRACT VENDOR IS IN A POSITION TO HOLD HIS CURRENT PRODUCTION YEAR BID PRICE FOR THE SUCCESSIVE MODEL YEAR AND NOTIFIES THE BUYER IN WRITING PRIOR TO THE PRE-BID CONFERENCE, HE SHALL BE GIVEN FULL CONSIDERATION IN REGARDS TO EXTENDING THE CONTRACT BASED ON THEIR PERFORMANCE DURING THE PRIOR CONTRACT PERIOD, AND THERE IS NO JUSTIFICATION WHY IT SHOULD BE RE-BID. ANY SUCCESSIVE CONTRACT MUST HAVE THE WRITTEN APPROVAL OF BOTH THE STATE AND THE VENDOR PRIOR TO THE BID BEING OPENED. IF APPROVED, VENDOR WILL RECEIVE A COPY OF THEIR CONTRACT WITH THE NEW EXTENDED DATES. NO CONTRACT MAY BE EXTENDED OVER FOVE (5) YEARS. CLOSE OUTS: THE CONTRACT VENDOR MUST ADVISE PURCHASING OF THE IMPENDING CLOSE OUT DATE AS SOON AS THE MANUFACTURER HAS ADVISED THE VENDOR THEY WILL NOT ACCEPT ORDERS FOR PRODUCTION. INFORMATION MUST BE FORWARDED TO THE PURCHASING DIVISION BY FAXING THE NOTIFICATION OF CLOSE-OUT ON YOUR COPY OF THE CONTRACT AWARD WITH THE ACTUAL CLOSE-OUT DATE NEXT TO THE VEHICLE IT PERTAINS TO. THE CONTRACT VENDOR MUST DO EVERYTHING IN HIS POWER TO PROCESS ALL ORDERS UNTIL 12:00 NOON OF THE PRECEDING DAY. PURCHASING DIVISION'S FAX NUMBER: (334)242-4419. CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, THIRD, FOURTH, AND FIFTH 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND, THIRD, FOURTH, OR FIFTH 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST, SECOND, THIRD, OR FOURTH 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH PERIOD. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 13 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 14 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4009526 631204447-00 GERALD JONES NET CAPITOL CHEVROLET INC 334-272-8700 60 - 120 DAYS ARO 800-225-2771 711 EASTERN BLVD MONTGOMERY AL 36101 334-272-7002 4010201 630946096-01 BRUCE NET BEN ATKINSON MOTORS INC 334-283-6815 90-120 DAYS ARO 800-255-5660 ATTN: BRUCE BROWN P O BOX 780070 TALLASSEE AL 36078 334-283-2897 4010942 630946096-01 BRUCE BROWN NET BEN ATKINSON MOTORS INC 334-283-6815-0000 90-120 DAYS ARO 800-255-5650 ATTN: BRUCE BROWN P O BOX 780070 TALLASSEE AL 36078 334-283-2897 4010943 631204447-00 GERALD JONES NET CAPITOL CHEVROLET INC 334-272-7002 60-120 DAYS ARO 800-225-2771 711 EASTERN BLVD MONTGOMERY AL 36101 334-272-7002 4010944 631212946-00 TIM ENTZ NET FAMILY FORD SALES INC 256-764-3351-0000 VARIES 1602 FLORENCE BLVD FLORENCE AL 35630 256-760-0723 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 15 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4010945 582331349-01 W C GANTT NET KEN BOGGS FORD DODGE CHRYSLER 334-364-0580 90 DAYS ARO 800-264-8049 801 COLUMBUS PKWY OPELIKA AL 36801 334-264-8049 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 16 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4010201 00001 070-98-086460 15846.00000 630946096-01 NET EA BEN ATKINSON MOTORS INC VAN, ALTERNATIVE FUEL CARGO 2 PASSENGER SEATS, LWB, INCLUDES ALL STANDARD EQUIP- MENT AND THE FOLLOWING FEATURES AND/OR OPTIONS: AIR CONDITIONING ABS BRAKES CRUISE CONTROL TILT WHEEL AM/FM STEREO 1/2 TON BRAND: FORD MODEL: E 150 4010942 00004 070-98-086460 15861.00000 630946096-01 NET EA BEN ATKINSON MOTORS INC VAN, CARGO, ALTERNATIVE FUEL, 1/2 TON, TWO PASSENGER SEATS, INCLUDING ALL STANDARD EQUIPMENT AND THE FOLLOWING MINIMUM SPECIFICATIONS/FEATURES: AIR CONDITIONING 4 WHEEL ABS BRAKES AM/FM STEREO AUTOMATIC TRANSMISSION TILT STEERING WHEEL BRAND: FORD MODEL: E150 CARGO VAN 4010943 00005 070-98-086451 16389.00000 631204447-00 NET EA CAPITOL CHEVROLET INC DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 17 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME TRUCK, FULL-SIZE, ALTERNATIVE FUEL, 1/2 TON PICK-UP, 4 X 2, SHORT BOX, INCLUDING ALL STANDARD EQUIPMENT AND THE FOLLOWING MINIMUM SPECIFICATIONS/FEATURES: 300 HP AIR CONDITIONING 4 WHEEL ABS BRAKES AM/FM STEREO AUTOMATIC TRANSMISSION TILT STEERING WHEEL BRAND: CHEVROLET MODEL: C1500 4009526 00006 070-98-087110 28290.00000 631204447-00 NET EA CAPITOL CHEVROLET INC VEHICLE, UTILITY, LARGE TRUCK, FUEL E-85 EIGHT (8) PASSENGER. INCLUDES ALL STANDARD EQUIPMENT AND THE FOLLOWING FEATURES AND/OR OPTIONS: WHEEL BASE: 130" MINIMUM/GVWR: 7000 MIN V8 ENGINE AIR CONDITIONING 8 PASSENGER 4 WHEEL ABS BRAKES CRUISE CONTROL TILT WHEEL AM/FM STEREO. 4 X 2 BRAND: CHEVROLET MODEL: SUBURBAN 4009526 00007 070-98-087593 26165.00000 631204447-00 NET EA CAPITOL CHEVROLET INC DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 18 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME VEHICLE, UTILITY SPORTS FULL SIZE FLEX FUEL (E-85) 4 DOOR INCLUDES ALL STANDARD EQUIPMENT AND THE FOLLOWING OPTIONS: WHEEL BASE: 116" MINIMUM V8 ENGINE 5.3 LITER (E_85) AIR CONDITIONING 4 WHEEL ABS BRAKES CRUISE CONTROL TILT WHEEL AM/FM STEREO AUTOMATIC TRANSMISSION POWER MIRRORS 4 X 2 BRAND: CHEVROLET MODEL: TAHOE 4010942 00008 070-98-086452 17942.00000 630946096-01 NET EA BEN ATKINSON MOTORS INC TRUCK, FULL-SIZE, ALTERNATIVE FUEL, 1/2 TON PICK-UP, 4 X 4, SHORT BOX, INCLUDING ALL STANDARD EQUIPMENT AND THE FOLLOWING MINIMUM SPECIFICATIONS/FEATURES: 300 HP AIR CONDITIONING 4 WHEEL ABS BRAKES AM/FM STEREO AUTOMATIC TRANSMISSION TILT STEERING WHEEL BRAND: FORD MODEL: F150 4010944 00010 070-98-086456 17777.00000 631212946-00 NET EA FAMILY FORD SALES INC DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 19 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME VAN, FULL-SIZE, ALTERNATIVE FUEL, 7 PASSENGER, LWB, INCLUDING ALL STANDARD EQUIPMENT AND THE FOLLOWING MINIMUM SPECIFICATIONS/FEATURES: REAR WHEEL DRIVE AIR CONDITIONING 4 WHEEL ABS BRAKES AM/FM STEREO TILT STEERING WHEEL BRAND: FORD MODEL: E SERIES WAGON 4010201 00013 070-98-089328 17688.00000 630946096-01 NET EA BEN ATKINSON MOTORS INC VAN, ALTERNATIVE FUEL, CARGO, INCLUDING ALL STANDARD EQUIPMENT AND THE FOLLOWING FEATURES AND/OR OPTIONS: AIR CONDITIONING ABS BRAKES CRUISE CONTROL TILT WHEEL AM/FM STEREO 2.2 ENGINE BRAND: DODGE MODEL: BR CARAVAN 4010201 00014 070-98-089329 17498.00000 630946096-01 NET EA BEN ATKINSON MOTORS INC PICK-UP, FULL SIZE 1/2T 4X2 EXTENDED CAB FLEX FUEL E-85 WITH ALL STANDARD EQUIP- MENT AND THE FOLLOWING FEATURES AIR CONDITIONING DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 20 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME ABS BRAKES CRUISE CONTRAOL TILT WHEEL AM/FM STEREO 300 HP SHORT BOX 6-1/2 FT WITH OUT ON-STAR BRAND: FORD MODEL: F 150 4010942 00015 070-98-089330 20369.00000 630946096-01 NET EA BEN ATKINSON MOTORS INC TRUCK, FULL-SIZE, ALTERNATIVE FUEL, 1/2 TON PICK-UP, 4 X 4 EXT CAB, INCLUDING ALL STANDARD EQUIPMENT AND THEFOLLOWING MINIMUM SPECIFICATIONS/FEATURES: 300 HP 6-1/2 HP AIR CONDITIONING 4 WHEEL ABS BRAKES AM/FM STEREO AUTOMATIC TRANSMISSION TILT STEERING WHEEL BRAND: FORD MODEL: F150 EXT 998 4WD 4010942 00017 070-98-086454 18386.00000 630946096-01 NET EA BEN ATKINSON MOTORS INC VAN, MID-SIZE, ALTERNATIVE FUEL, 5 PASSENGER, INCLUDING ALL STANDARD EQUIPMENT AND THE FOLLOWING MINIMUM SPECIFICATIONS/FEATURES: DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 21 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME FRONT WHEEL DRIVE AIR CONDITIONING 4 WHEEL ABS BRAKES AM/FM STEREO AUTOMATIC TRANSMISSION TILT STEERING WHEEL BRAND: DODGE MODEL: GR CARAVAN 4010942 00027 070-98-087157 18346.00000 630946096-01 NET EA BEN ATKINSON MOTORS INC VEHICLE, MID-SIZE UTILITY, ALTERNATIVE FUEL, FOUR (4) DOOR, INCLUDING ALL STANDARD EQUIPMENT AND THE FOLLOWING MINIMUM SPECIFICATIONS/FEATURES: WHEELBASE: 103" MINIMUM V6 ENGINE AIR CONDITIONING 4 WHEEL ABS BRAKES AM/FM STEREO AUTOMATIC TRANSMISSION CRUISE CONTROL TILT STEERING WHEEL POWER WINDOWS, LOCKS, AND MIRRORS BRAND: MERCURY MODEL: MARINER 4010945 00028 070-98-086446 23529.00000 582331349-01 NET EA KEN BOGGS FORD DODGE CHRYSLER VEHICLE, FULL-SIZE SEDAN, FOUR (4) DOOR, ALTERNATIVE FUEL, INCLUDING ALL STANDARD DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 22 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME EQUIPMENT AND THE FOLLOWING MINIMUM SPECIFICATIONS/FEATURES: WHEELBASE: 114.7 MINIMUM V8 ENGINE REAR WHEEL DRIVE SIDE AIR BAGS AIR CONDITIONING 4 WHEEL ABS BRAKES AM/FM STEREO AUTOMATIC TRANSMISSION CRUISE CONTROL TILT STEERING WHEEL POWER WINDOWS, LOCKS, AND MIRRORS BRAND: FORD MODEL: CROWN VIC LX 4009526 01000 070-00-086652 .00 % 631204447-00 NET LT CAPITOL CHEVROLET INC VEHICLE, OPTION: 4010201 01000 070-00-086652 .00 % 630946096-01 NET LT BEN ATKINSON MOTORS INC VEHICLE, OPTION: 4010942 01000 070-00-086652 .00 % 630946096-01 NET LT BEN ATKINSON MOTORS INC VEHICLE, OPTION: 4010943 01000 070-00-086652 .00 % 631204447-00 NET LT CAPITOL CHEVROLET INC VEHICLE, OPTION: DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 23 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4010944 01000 070-00-086652 .00 % 631212946-00 NET LT FAMILY FORD SALES INC VEHICLE, OPTION: 4010945 01000 070-00-086652 .00 % 582331349-01 NET LT KEN BOGGS FORD DODGE CHRYSLER VEHICLE, OPTION: DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 24 PAGES.