PROG ID: POCNBK3A STATE OF ALABAMA DATE: 07/15/08 DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TRUCK-19000# & ABOVE D/P GVWR CONTRACT T-NUMBER....... : T193 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : JULY 8, 2005 TO JULY 9, 2009 SOLICITATION NO : 2154154 CONTRACT BUYER...... : ROGER MCKEAN BUYER PHONE.. : (334) 242-7256 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 07/15/08 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **************** TRUCK CHASSIS GVWR 19,000# & ABOVE **************** PURPOSE: THIS CONTRACT IS TO ESTABLISH A PRICE AND A SOURCE OF SUPPLY FOR THE PURCHASE OF TRUCK CHASSIS FROM GVWR 19,000 & ABOVE FOR THE STATE OF ALABAMA AND ITS POLITICAL SUBDIVISIONS. PURCHASES BY POLITICAL SUBDIVISIONS ARE OPTIONAL BY THOSE ENTITIES. CHASSIS CONTRACT PRICE INCLUDES: 1. DELIVERY TO DEALERSHIP LOCATION* OR DROP SHIPPED TO THE SPECIFIED BODY VENDOR'S LOCATION WITHIN 150 DAYS OF THE ORDER.** 2. PRE-DELIVERY SERVICE OF THE CHASSIS TO INCLUDE FULL TANK OF FUEL. 3. ALL TITLE FEES, AS WELL AS ALL OTHER CHARGES. FURNISH AND DELIVER THE PREPAID CERTIFICATE OF TITLE IN THE NAME OF THE AGENCY AS SPECIFIED ON THE PURCHASE ORDER. TITLE SHALL CHANGE UPON ACCEPTANCE OF THE VEHICLE BY THE AGENCY. 4. WARRANTY CARD AND SERVICE POLICY MUST BE DELIVERED TO THE AGENCY DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 WHEN INVOICING FOR PAYMENT. WARRANTY SHALL GO INTO EFFECT WHEN THE VEHICLE IS PUT INTO SERVICE. *WHEN AN AGENCY ORDERS 4 OR MORE CHASSIS ON A PURCHASE ORDER (SAME PO WITH SAME DATE, DELIVERING TO THE SAME LOCATION, ORDERED BY THE SAME AGENCY) THEN THE CHASSIS VENDOR WILL BE REQUIRED TO DELIVER THOSE CHASSIS AS SPECIFIED ON THE PURCHASE ORDER. DELIVERY TERMS FOR LESS THAN 4 MAY BE NEGOTIATED WITH CONTRACT VENDOR PRIOR TO A PURCHASE ORDER BEING ISSUED. THIS SERVICE WOULD BE ENTIRELY UP TO THE CONTRACT VENDOR ABILITY TO PROVIDE. **DELIVERY FACTOR COULD BE CONTINGENT ON THE COMPONENT AVAILABILITY AND MUST BE DOCUMENTED BY THE MANUFACTURER IN ORDER FOR AN EXTENSION PERIOD. BODY VENDOR'S PRICE INCLUDES: 1. KNOWLEDGE OF THE CHASSIS UNIT STRUCTURAL COMPONENTS. 2. VERIFICATION THAT DELIVERY OF TRUCK CHASSIS HAS OCCURRED TO THE ORDERING AGENCY. 3. HAVE BODY READY TO INSTALL ONTO CHASSIS 4. INSTALL BODY AT CONTRACTED PRICE WHICH INCLUDES ALL MATERIAL AND LABOR. 5. DELIVERY OF COMPLETED UNIT TO THE AGENCY WITHIN 60 DAYS OF DELIVERY OF THE TRUCK CHASSIS AND TO HAVE A MINIMUM OF 10 GALLONS OF FUEL. 6. TO HAVE ON FILE WITH THE STATE OF ALABAMA A PERFORMANCE BOND OR IRREVOCABLE LETTER OF CREDIT IN THE AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS-$150,000.00 FOR PERIOD COVERING THE CONTRACT. *DELIVERY FACTOR COULD BE CONTINGENT ON THE COMPONENT AVAILABILITY AND MUST BE DOCUMENTED BY THE MANUFACTURER IN ORDER FOR AN EXTENSION PERIOD. PAYMENT: STATE AGENCIES......................NET IN 30 DAYS* STATE UNIVERSITIES..................NET IN 30 DAYS* DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 POLITICAL SUBDIVISIONS..............NET UPON DELIVERY *UPON ACCEPTANCE REQUIRED STEPS TO FOLLOW: 1. STATE PLACES ORDER FOR TRUCK AND PURCHASE ORDER IS ISSUED TO THE CHASSIS DEALER WITH COMPLETE SPECIFICATION TO INCLUDE THE WHERE THE CHASSIS IS TO BE FOB DROP SHIP WHEN A BODY IS BEING INSTALL- ED WHEN OR IF NO DROP SHIP IS SPECIFIED THEN THE TRUCK IS TO BE DELIVERED FOB TO CHASSIS VENDOR'S LOCATION AND THE STATE WILL PICKUP WHEN NOTIFIED BY THE CHASSIS DEALER. 2. WHEN THE CHASSIS DEALER IS REQUIRED TO DROP SHIP TO THE BODY VENDOR IT IS THE RESPONSIBILITY OF THE CHASSIS DEALER TO NOTIFY BY FAX OR EMAIL THE IMPENDING ARRIVAL DATE OF THE CHASSIS TO THE AGENCY. IT WILL BE THE ORDERING AGENCY RESPONSIBILITY TO NOTIFY THE BODY VENDOR OF THE DATE. THIS INFORMATION SHALL BE AT LEAST 60 DAYS PRIOR TO ARRIVAL. (NOTE: ALL BODY VENDORS WHO ARE AWARDED A CONTRACT WITH THE STATE MUST HAVE ALL THE CHASSIS MANUFACTURER'S DROP SHIP NUMBER IN PLACE AT THE TIME OF THE BID OPENING. PLEASE PROVIDE THOSE DROP SHIP NUMBERS WITH YOUR BID, FAILURE TO PROVIDE THIS INFORMATION MAY DISQUALIFY YOUR BID.) 3. WHEN THE CHASSIS IS RECEIVED AT THE BODY VENDOR'S LOCATION IT SHALL BE THE RESPONSIBILITY OF THE BODY VENDOR TO FAX OR EMAIL THE AGENCY WITHIN 12 NORMAL WORKING HOURS OF RECEIPT OF THE CHASSIS IF THE VEHICLE MEETS SPECIFICATION OF THE ORDER. IF THERE ARE DEVIATIONS IN THE SPECIFICATION TO INCLUDE PRE-DELIVERY SERVICE, VISIABLE SPECIFICATIONS, VISIABLE DAMAGE OR EXCEPTIONS TO THE ORDER, IE: TIRE SIZE, SPARE RIMS AND/OR TIRES, RADIOS, SPECIAL LIGHTING, PTO UNITS, AND OTHER REMOVABLE ITEMS THE BODY VENDOR MUST NOTIFY THE AGENCY WITHIN 4 HOURS BY FAX OR EMAIL. 4. BODY VENDOR IS TO HAVE BODY READY TO INSTALL AND TO TAKE NO MORE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 5 THAN 60 DAYS IN WHICH TO DELIVER THE COMPLETED UNIT TO THE ORDERING AGENCY. 5. FAILURE OF THE BODY VENDOR TO DELIVER WITHIN THE SPECIFIED 60 DAYS SHALL INCUR A PENALTY OF LIQUIDATED DAMAGES HEREIN SPECIFIED AT THE RATE THAT THE DEPT OF TRANSPORTATION CHARGES TO ALL ITS DIVISIONS BASED ON THEIR DOT RENTAL AND DEPRECIATION SCHEDULE. 6. IF THE BODY VENDOR FAILS TO PERFORM/DELIVER OR THE UNITS ARE NOT WITHIN THE GUIDE LINES OF THE SPECIFICATIONS AND IS A CHRONIC CONDITION. THE STATE OF ALABAMA WILL TERMINATE THE BODY VENDOR'S CONTRACT AFTER THREE DOCUMENTED OCCURANCES AND EXERCISE THE PERFORMANCE BOND FOR LIQUADATED DAMAGES INCURRED BY THE STATE. ALL PRICES SHOWN ARE TO BE FIRM FOR THE ENTIRE CONTRACT PERIOD. FEDERALLY MANDATED COMPONENT: VENDOR MAY PASS ON DEALER INVOICE OF ANY FEDERALLY MANDATED ADDITIONAL COMPONENTS REQUIRED DURING CONTRACT PERIOD. THE TERM F.O.B. DESTINATION SHALL MEAN "DELIVERED IN GOOD CONDITION AND MEETING ALL SPECS, ONTO THE RECEIVING AREA OF THE "SHIP TO" LOCATION WITH ALL CHARGES FOR TRANSPORTATION PREPAID BY THE VENDOR". THE TOTAL QUANTITY OF PURCHASES ON THE INQUIRY IS NOT KNOWN. THE DEPARTMENT OF FINANCE, DIVISION OF PURCHASING DOES NOT GUARANTEE THAT THE STATE WILL BUY ANY SPECIFIED AMOUNT. EXACT NUMBERS WILL BE ORDERED AS THE VARIOUS DEPARTMENTS AND AGENCIES HAVE NEED. THE ORDERS WILL GIVE COMPLETE SHIPPING INSTRUCTIONS AND ADDRESS. ALL ORDERS RECEIVED BY VENDOR DURING SAID TERM SHALL BE FILLED AT THE BID PRICE, UNLESS REBATES/INCENTIVES ARE OFFERED BY THE MANUFACTURER AFTER THE BIDS HAVE BEEN OPENED FOR WHICH A PURCHASE WOULD QUALIFY. IN SUCH EVENT, THE REBATE/INCENTIVE WILL BE PASSED ON TO THE STATE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 6 AGENCY/POLITICAL SUBDIVISION MAKING THE PURCHASE. THE DIVISION OF PURCHASING MAY INSPECT THE FACILITIES OF ANY BIDDER OR MAY REQUIRE ADDITIONAL INFORMATION REGARDING BIDDER'S ABILITY TO PERFORM. BIDS MAY BE REJECTED FOR LACK OF APPARENT ABILITY TO PERFORM. BIDS WILL ONLY BE ACCEPTED FROM BIDDERS WITH AN ALABAMA LOCATED PARTS AND SERVICE FACILITY. THE STATE, BY AND THROUGH ITS PURCHASING DIRECTOR, RESERVED THE RIGHT TO ASK FOR BIDS ON LARGE AMOUNTS OF THE ITEMS ON THIS INQUIRY WHICH IT MAY REQUIRE. THE DECISION OF THE PURCHASING DIRECTOR AS TO WHAT CONSTITUTES A LARGE AMOUNT AT THAT TIME SHALL BE FINAL AND SUCH ACT SHALL NOT BE CONSTRUED AS A BREACH OF THIS CONTRACT. NO ORDER MAY BE ASSIGNED, SUBLET, OR TRANSFERRED WITHOUT THE WRITTEN CONSENT OF THE STATE PURCHASING DIRECTOR, DEPARTMENT OF FINANCE, DIVISION OF PURCHASING. INVOICES ARE TO BE MAILED TO THE ADDRESS SHOWN ON THE INDIVIDUAL ORDER. AFTER UNITS HAVE BEEN RECEIVED AND INVOICES SUBMITTED TO THE USING AGENCY, IT SHALL BE THE RESPONSIBILITY OF THE USING AGENCY TO MAKE PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE USER AGENCY SHOWN IN THE "BILL TO" BLOCK OR "SHIP TO" ADDRESS ON THE ORDER, NOT THE DIVISION OF PURCHASING. COLORS: MFR STANDARD FACTORY WHITE COLOR UNLESS OTHERWISE STATED. COLORS TO BE STATED WHEN PLACING ORDER. ALL VEHICLES WILL COME EQUIPPED WITH ALL STANDARD EQUIPMENT AND ACCESSORIES PLUS OPTIONS AS SHOWN AND ALL EQUIPMENT WILL BE FACTORY INSTALLED UNLESS OTHERWISE INDICATED AND AUTHORIZED. THE STATE OF ALABAMA WILL AUTHORIZE THE USE OF MANUFACTURER CERTIFIED UPFITTERS I.E. MONROE TRUCK EQUIPMENT, MONROE, WISCONSIN.ALL VEHICLES ARE TO BE PRE-DELIVERY SERVICED BY THE FACTORY OR DEALERSHIP. ALL VEHICLES/BODIES MUST MEET ALL FEDERAL ICC REGULATIONS. EXAMPLE: FLAT AND FLAT DUMPS MUST BE EQUIPPED WITH IMPACT BUMPERS. VENDOR MUST FILL IN BLANKS COMPLETELY WITH REQUESTED INFORMATION OR DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 7 BID MAY NOT BE CONSIDERED. DISREGARD PAGE TOTAL OR BID TOTAL LINES. ALL ADDITIONAL OPTIONS SHALL BE PRICED AT DEALER INVOICE FOR THE INDIVIDUAL ITEM. THE VENDOR SHOULD BE AWARE THAT THIS BID AND THE RESULTANT AWARD DOCU- MENT ARE FOR THE ACQUISTION OF NEW VEHICLES AND THE PLACEMENT OF DE- SIRED OPTIONS AT THE TIME THAT THE ORDER IS PLACED. THE CONTRACT THAT WILL RESULT FROM THIS BID IS NOT FOR REPAIR PARTS REPLENISHMENT, AND THE VENDOR SHOULD BE AWARE THAT THE SELLING OF INDIVIDUAL PARTS FROM THIS CONTRACT, WITHOUT A VEHICLE MAY RESULT IN THE LOSS OF THE ENTIRE CONTRACT AND ITS AWARD TO THE NEXT LOWEST BIDDER. ********* VENDORS WHO ARE AWARDED A CONTRACT UNDER THIS ITB, WILL BE REQUIRED TO FURNISH THE DIVISION OF PURCHASING WITH A LIST OF THE DEALER INVOICES OPTIONS (UP TO 25). FACTORY OPTIONS, APPLICABLE TO THE VEHICLE AWARDED TO THAT VENDOR. THESE OPTIONS MUST BE VERIFIED BY A DEALER INVOICE. AWARDS ON THIS BID WILL BE MADE ON AN ALL OR NONE BASIS FOR EACH OF THE LINE GROUPINGS CONTAINING THE CHASSIS AND THE STATE TARGET TRUCK ON THE OVERALL LOW BID MEETING SPECIFICATIONS FOR LINE GROUPING. THE ADDITIONAL OPTION LINE WILL BE SUBMITTED BY THE AWARDED VENDOR OF THAT GROUP. EXAMPLE: LINE 7 PLUS LINE 8 EQUALS THE LOW BID FOR THAT GROUP. LINE 9 WILL BE SUBMITTED BY THE CONTRACTED VENDOR. THE STATE RESERVES THE RIGHT TO AWARD OR NOT TO AWARD ANY INDIVIDUAL LINE GROUPING IN THIS BID. DISREGUARD "PAGE TOTAL" LINE SHOWN ON EACH PAGE AND "BID TOTAL" SHOWN ON LAST PAGE. SOLICITATION NUMBER : 2154154 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 8 CONTRACT PERIOD: THE PURPOSE OF THIS ITB IS TO ESTABLISH A 12 MONTH CONTRACT (RE- GARDLESS OF MODEL YEAR) WITH AN OPTION TO ISSUE A SECOND AND THIRD 12 MONTH CONTRACT UNDER THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND OR THIRD CONTRACT, IF REQUESTED BY THE STATE AND AGREED UPON BY THE VENDOR, WOULD BEGIN THE DAY AFTER THE FIRST OR SECOND CONTRACT EXPIRES. ANY SUCCESSIVE CONTRACT MUST HAVE THE WRITTEN APPROVAL OF BOTH THE STATE AND THE VENDOR NO LATER THAN 30 DAYS PRIOR TO THE EXPIRATION OF THE PREVIOUS CONTRACT. SOLICITATION NUMBER : 2177465 CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, THIRD, FOURTH, AND FIFTH 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND, THIRD, FOURTH, OR FIFTH 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST, SECOND, THIRD, OR FOURTH 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH PERIOD. SOLICITATION NUMBER : 2154154 *********************TRUCKS GVWR 19,000 & ABOVE*********************** PURPOSE: THIS CONTRACT IS TO ESTABLISH A PRICE AND A SOURCE OF SUPPLY FOR THE PURCHASE OF TRUCK CHASSIS FROM GVWR 19,000 & ABOVE FOR THE STATE OF ALABAMA AND ITS POLITICAL SUBDIVISIONS. PURCHASES BY POLITICAL SUBDIVISIONS ARE OPTIONAL BY THOSE ENTITIES. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 9 CHASSIS CONTRACT PRICE INCLUDES: 1. DELIVERY TO DEALERSHIP LOCATION* OR DROP SHIPPED TO THE SPECIFIED BODY VENDOR'S LOCATION WITHIN 150 DAYS OF THE ORDER.** 2. PRE-DELIVERY SERVICE OF THE CHASSIS TO INCLUDE MINIMUM OF 10 GALLONS OF FUEL. 3. ALL TITLE FEES, AS WELL AS ALL OTHER CHARGES. FURNISH AND DELIVER THE PREPAID CERTIFICATE OF TITLE IN THE NAME OF THE AGENCY AS SPECIFIED ON THE PURCHASE ORDER. TITLE SHALL CHANGE UPON ACCEPTANCE OF THE VEHICLE BY THE AGENCY. 4. WARRANTY CARD AND SERVICE POLICY MUST BE DELIVERED TO THE AGENCY WHEN INVOICING FOR PAYMENT. WARRANTY SHALL GO INTO EFFECT WHEN THE VEHICLE IS PUT INTO SERVICE. *WHEN AN AGENCY ORDERS 4 OR MORE CHASSIS ON A PURCHASE ORDER (SAME PO WITH SAME DATE, DELIVERING TO THE SAME LOCATION, ORDERED BY THE SAME AGENCY) THEN THE CHASSIS VENDOR WILL BE REQUIRED TO DELIVER THOSE CHASSIS AS SPECIFIED ON THE PURCHASE ORDER. DELIVERY TERMS FOR LESS THAN 4 MAY BE NEGOTIATED WITH CONTRACT VENDOR PRIOR TO A PURCHASE ORDER BEING ISSUED. THIS SERVICE WOULD BE ENTIRELY UP TO THE CONTRACT VENDOR ABILITY TO PROVIDE. **DELIVERY FACTOR COULD BE CONTINGENT ON THE COMPONENT AVAILABILITY AND MUST BE DOCUMENTED BY THE MANUFACTURER IN ORDER FOR AN EXTENSION PERIOD. BODY VENDOR'S PRICE INCLUDES: 1. KNOWLEDGE OF THE CHASSIS UNIT STRUCTURAL COMPONENTS. 2. VERIFICATION THAT DELIVERY OF TRUCK CHASSIS HAS OCCURRED TO THE ORDERING AGENCY. 3. HAVE BODY READY TO INSTALL ONTO CHASSIS 4. INSTALL BODY AT CONTRACTED PRICE WHICH INCLUDES ALL MATERIAL AND LABOR. 5. DELIVERY OF COMPLETED UNIT TO THE AGENCY WITHIN 60 DAYS OF DELIVERY DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 10 OF THE TRUCK CHASSIS AND TO HAVE A MINIMUM OF 10 GALLONS OF FUEL. 6. TO HAVE ON FILE WITH THE STATE OF ALABAMA A PERFORMANCE BOND OR IRREVOCABLE LETTER OF CREDIT IN THE AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS-$150,000.00 FOR PERIOD COVERING THE CONTRACT. *DELIVERY FACTOR COULD BE CONTINGENT ON THE COMPONENT AVAILABILITY AND MUST BE DOCUMENTED BY THE MANUFACTURER IN ORDER FOR AN EXTENSION PERIOD. PAYMENT: STATE AGENCIES......................NET IN 30 DAYS* STATE UNIVERSITIES..................NET IN 30 DAYS* POLITICAL SUBDIVISIONS..............NET UPON DELIVERY *UPON ACCEPTANCE REQUIRED STEPS TO FOLLOW: 1. STATE PLACES ORDER FOR TRUCK AND PURCHASE ORDER IS ISSUED TO THE CHASSIS DEALER WITH COMPLETE SPECIFICATION TO INCLUDE WHERE THE CHASSIS IS TO BE FOB DROP SHIP WHEN A BODY IS BEING INSTALL- ED WHEN OR IF NO DROP SHIP IS SPECIFIED THEN THE TRUCK IS TO BE DELIVERED FOB TO CHASSIS VENDOR'S LOCATION AND THE STATE WILL PICKUP WHEN NOTIFIED BY THE CHASSIS DEALER. 2. WHEN THE CHASSIS DEALER IS REQUIRED TO DROP SHIP TO THE BODY VENDOR IT IS THE RESPONSIBILITY OF THE CHASSIS DEALER TO NOTIFY BY FAX OR EMAIL THE IMPENDING ARRIVAL DATE OF THE CHASSIS TO THE AGENCY. IT WILL BE THE ORDERING AGENCY RESPONSIBILITY TO NOTIFY THE BODY VENDOR OF THE DATE. THIS INFORMATION SHALL BE AT LEAST 60 DAYS PRIOR TO ARRIVAL. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 11 (NOTE: ALL BODY VENDORS WHO ARE AWARDED A CONTRACT WITH THE STATE MUST HAVE ALL THE CHASSIS MANUFACTURER'S DROP SHIP NUMBER IN PLACE AT THE TIME OF THE BID OPENING. PLEASE PROVIDE THOSE DROP SHIP NUMBERS WITH YOUR BID, FAILURE TO PROVIDE THIS INFORMATION MAY DISQUALIFY YOUR BID.) 3. WHEN THE CHASSIS IS RECEIVED AT THE BODY VENDOR'S LOCATION IT SHALL BE THE RESPONSIBILITY OF THE BODY VENDOR TO FAX OR EMAIL THE AGENCY WITHIN 12 NORMAL WORKING HOURS OF RECEIPT OF THE CHASSIS IF THE VEHICLE MEETS SPECIFICATION OF THE ORDER. IF THERE ARE DEVIATIONS IN THE SPECIFICATION TO INCLUDE PRE-DELIVERY SERVICE, VISIABLE SPECIFICATIONS, VISIABLE DAMAGE OR EXCEPTIONS TO THE ORDER, IE: TIRE SIZE, SPARE RIMS AND/OR TIRES, RADIOS, SPECIAL LIGHTING, PTO UNITS, AND OTHER REMOVABLE ITEMS THE BODY VENDOR MUST NOTIFY THE AGENCY WITHIN 4 HOURS BY FAX OR EMAIL. 4. BODY VENDOR IS TO HAVE BODY READY TO INSTALL AND TO TAKE NO MORE THAN 60 DAYS IN WHICH TO DELIVER THE COMPLETED UNIT TO THE ORDERING AGENCY. 5. FAILURE OF THE BODY VENDOR TO DELIVER WITHIN THE SPECIFIED 60 DAYS SHALL INCUR A PENALTY OF LIQUIDATED DAMAGES HEREIN SPECIFIED AT THE RATE THAT THE DEPT OF TRANSPORTATION CHARGES TO ALL ITS DIVISIONS BASED ON THEIR DOT RENTAL AND DEPRECIATION SCHEDULE. 6. IF THE BODY VENDOR FAILS TO PERFORM/DELIVER OR THE UNITS ARE NOT WITHIN THE GUIDE LINES OF THE SPECIFICATIONS AND IS A CHRONIC CONDITION. THE STATE OF ALABAMA WILL TERMINATE THE BODY VENDOR'S CONTRACT AFTER THREE DOCUMENTED OCCURANCES AND EXERCISE THE PERFORMANCE BOND FOR LIQUADATED DAMAGES INCURRED BY THE STATE. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 12 ALL PRICES SHOWN ARE TO BE FIRM FOR THE ENTIRE CONTRACT PERIOD. FEDERALLY MANDATED COMPONENT: VENDOR MAY PASS ON DEALER INVOICE OF ANY FEDERALLY MANDATED ADDITIONAL COMPONENTS REQUIRED DURING CONTRACT PERIOD. THE TERM F.O.B. DESTINATION SHALL MEAN "DELIVERED IN GOOD CONDITION AND MEETING ALL SPECS, ONTO THE RECEIVING AREA OF THE "SHIP TO" LOCATION WITH ALL CHARGES FOR TRANSPORTATION PREPAID BY THE VENDOR". THE TOTAL QUANTITY OF PURCHASES ON THE INQUIRY IS NOT KNOWN. THE DEPARTMENT OF FINANCE, DIVISION OF PURCHASING DOES NOT GUARANTEE THAT THE STATE WILL BUY ANY SPECIFIED AMOUNT. EXACT NUMBERS WILL BE ORDERED AS THE VARIOUS DEPARTMENTS AND AGENCIES HAVE NEED. THE ORDERS WILL GIVE COMPLETE SHIPPING INSTRUCTIONS AND ADDRESS. ALL ORDERS RECEIVED BY VENDOR DURING SAID TERM SHALL BE FILLED AT THE BID PRICE, UNLESS REBATES/INCENTIVES ARE OFFERED BY THE MANUFACTURER AFTER THE BIDS HAVE BEEN OPENED FOR WHICH A PURCHASE WOULD QUALIFY. IN SUCH EVENT, THE REBATE/INCENTIVE WILL BE PASSED ON TO THE STATE AGENCY/POLITICAL SUBDIVISION MAKING THE PURCHASE. THE DIVISION OF PURCHASING MAY INSPECT THE FACILITIES OF ANY BIDDER OR MAY REQUIRE ADDITIONAL INFORMATION REGARDING BIDDER'S ABILITY TO PERFORM. BIDS MAY BE REJECTED FOR LACK OF APPARENT ABILITY TO PERFORM. BIDS WILL ONLY BE ACCEPTED FROM BIDDERS WITH AN ALABAMA LOCATED PARTS AND SERVICE FACILITY. THE STATE, BY AND THROUGH ITS PURCHASING DIRECTOR, RESERVED THE RIGHT TO ASK FOR BIDS ON LARGE AMOUNTS OF THE ITEMS ON THIS INQUIRY WHICH IT MAY REQUIRE. THE DECISION OF THE PURCHASING DIRECTOR AS TO WHAT CONSTITUTES A LARGE AMOUNT AT THAT TIME SHALL BE FINAL AND SUCH ACT SHALL NOT BE CONSTRUED AS A BREACH OF THIS CONTRACT. NO ORDER MAY BE ASSIGNED, SUBLET, OR TRANSFERRED WITHOUT THE WRITTEN DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 13 CONSENT OF THE STATE PURCHASING DIRECTOR, DEPARTMENT OF FINANCE, DIVISION OF PURCHASING. INVOICES ARE TO BE MAILED TO THE ADDRESS SHOWN ON THE INDIVIDUAL ORDER. AFTER UNITS HAVE BEEN RECEIVED AND INVOICES SUBMITTED TO THE USING AGENCY, IT SHALL BE THE RESPONSIBILITY OF THE USING AGENCY TO MAKE PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE USER AGENCY SHOWN IN THE "BILL TO" BLOCK OR "SHIP TO" ADDRESS ON THE ORDER, NOT THE DIVISION OF PURCHASING. COLORS: MFR STANDARD FACTORY WHITE COLOR UNLESS OTHERWISE STATED. COLORS TO BE STATED WHEN PLACING ORDER. ALL VEHICLES WILL COME EQUIPPED WITH ALL STANDARD EQUIPMENT AND ACCESSORIES PLUS OPTIONS AS SHOWN AND ALL EQUIPMENT WILL BE FACTORY INSTALLED UNLESS OTHERWISE INDICATED AND AUTHORIZED. THE STATE OF ALABAMA WILL AUTHORIZE THE USE OF MANUFACTURER CERTIFIED UPFITTERS I.E. MONROE TRUCK EQUIPMENT, MONROE, WISCONSIN.ALL VEHICLES ARE TO BE PRE-DELIVERY SERVICED BY THE FACTORY OR DEALERSHIP. ALL VEHICLES/BODIES MUST MEET ALL FEDERAL ICC REGULATIONS. EXAMPLE: FLAT AND FLAT DUMPS MUST BE EQUIPPED WITH IMPACT BUMPERS. VENDOR MUST FILL IN BLANKS COMPLETELY WITH REQUESTED INFORMATION OR BID MAY NOT BE CONSIDERED. DISREGARD PAGE TOTAL OR BID TOTAL LINES. ALL ADDITIONAL OPTIONS SHALL BE PRICED AT DEALER INVOICE FOR THE INDIVIDUAL ITEM. THE VENDOR SHOULD BE AWARE THAT THIS BID AND THE RESULTANT AWARD DOCU- MENT ARE FOR THE ACQUISTION OF NEW VEHICLES AND THE PLACEMENT OF DE- SIRED OPTIONS AT THE TIME THAT THE ORDER IS PLACED. THE CONTRACT THAT WILL RESULT FROM THIS BID IS NOT FOR REPAIR PARTS REPLENISHMENT, AND THE VENDOR SHOULD BE AWARE THAT THE SELLING OF INDIVIDUAL PARTS FROM THIS CONTRACT, WITHOUT A VEHICLE MAY RESULT IN THE LOSS OF THE ENTIRE CONTRACT AND ITS AWARD TO THE NEXT LOWEST BIDDER. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 14 ********* VENDORS WHO ARE AWARDED A CONTRACT UNDER THIS ITB, WILL BE REQUIRED TO FURNISH THE DIVISION OF PURCHASING WITH A LIST OF THE DEALER INVOICES OPTIONS (UP TO 25). FACTORY OPTIONS, APPLICABLE TO THE VEHICLE AWARDED TO THAT VENDOR. THESE OPTIONS MUST BE VERIFIED BY A DEALER INVOICE. AWARDS ON THIS BID WILL BE MADE ON AN ALL OR NONE BASIS FOR EACH OF THE LINE GROUPINGS CONTAINING THE CHASSIS AND THE STATE TARGET TRUCK ON THE OVERALL LOW BID MEETING SPECIFICATIONS FOR LINE GROUPING. THE ADDITIONAL OPTION LINE WILL BE SUBMITTED BY THE AWARDED VENDOR OF THAT GROUP. EXAMPLE: LINE 7 PLUS LINE 8 EQUALS THE LOW BID FOR THAT GROUP. LINE 9 WILL BE SUBMITTED BY THE CONTRACTED VENDOR. THE STATE RESERVES THE RIGHT TO AWARD OR NOT TO AWARD ANY INDIVIDUAL LINE GROUPING IN THIS BID. DISREGUARD "PAGE TOTAL" LINE SHOWN ON EACH PAGE AND "BID TOTAL" SHOWN ON LAST PAGE. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 15 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4008672 630832185-01 TIM BAGENTS NET SOUTHLAND INTERNATIONAL TRUCKS 334-832-4102-0000 90 DAYS ARO 800-844-4102 ATTN: TIM BAGENTS 1563 BELL ST MONTGOMERY AL 36104 334-832-4941 4009535 631171028-00 RON DAY NET LONG-LEWIS FORD OF THE 256-386-7800 16 WKS ARO SHOALS INC 800-832-2233 2800 WOODWARD AVE MUSCLE SHOALS AL 35661 256-381-0079 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 16 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4008672 00001 070-51-086604 40379.55000 630832185-01 NET EA SOUTHLAND INTERNATIONAL TRUCKS CHASSIS, TRUCK GVWR 19,000 TO 22,499 NEW LATEST MODEL TO INCLUDE ALL STANDARD EQUIPMENT FOR THE BASE MODEL WITH THE FOLLOWING SPECS: STANDARD CAB WHEEL BASE: 150" - 158" CAB TO AXLE: 83" - 84" SINGLE AXLE DIESEL ENGINE COLOR: MFR WHITE W/MATCHING INTERIOR BRAND: INTL MODEL: 4200 4009535 00001 070-51-086607 45479.00000 631171028-00 NET EA LONG-LEWIS FORD OF THE CHASSIS, TRUCK GVWR 19,000 TO 22,499 NEW SHOALS INC LATEST MODEL TO INCLUDE ALL STANDARD EQUIPMENT FOR THE BASE MODEL WITH THE FOLLOWING SPECS: CREW CAB WHEEL BASE: 188" - 197" CAB TO AXLE: 82" - 84" SINGLE AXLE DIESEL ENGINE COLOR: MFR WHITE W/MATCHING INTERIOR BRAND: FORD MODEL: F-650 4008672 00002 070-51-086605 4129.44000 630832185-01 NET LT SOUTHLAND INTERNATIONAL TRUCKS DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 17 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME TRUCK, OPTIONS FOR GVWR 19,000 TO 22,499 CHASSIS -- TARGETED TRUCK INCLUDES THE FOLLOWING: FRONT AXLE W/POWER STEERING 6000# ............................$ STD REAR AXLE 1 SPEED 15000# MIN CAPACITY....................$ STD HYDRAULIC SPLIT SYSTEM BRAKES W/AUTO ADJUSTMENT & 4 CHANNEL ABS..$ STD TILT HOOD...................$ STD SET OF WESTERN MIRRORS 6"X16" SPOT........................$ 13.41 SUN VISOR, RIGHT HAND.......$ STD SEAT, BENCH.................$ STD ALTERNATOR, 100 AMP MIN.....$ STD RADIO , AM/FM...............$ 198.01 VENT, COWL..................$ STD TOW HOOKS/LOOP, REAR........$___________ TOW HOOKS, FRONT............$ 31.94 ALARM, BACK UP MIN 90DBA....$ 77.29 DIESEL HP170................$ STD TRANSMISSION, ALLISON 2200RDS PROVISION. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 18 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME ............................$3,032.07 FRAME, RMB'S MIN 866,000#...$ STD FUEL TANK, 45 GALLON MIN WITH STEP ............................$ STD SUSPENSION, FRONT 6000#.....$ STD SUSPENSION, REAR 15,000#....$ STD SPRING, AUXILIARY EACH SIDE.$ STD TIRES, SIX 9R/22.5F.........$ 76.65 RIMS, SET OF SEVEN 22.5X6.75 DISC 6 OR 8 HOLE.................$ 100.92 AIR CONDITIONING WITH CAB INSULATION PACKAGE.....................$ 537.82 LONG LIFE COOLANT W/PREMIUM HOSES....... ............................$ STD OIL FILLED FRONT HUBS.......$ 22.35 TINTED GLASS................$ STD DOOR STRAPS.................$ STD WIPER, INTERMITTENT.........$ STD CONNECTION WIRING FOR BODIES$ 38.98 BRAND: INTL MODEL: 4200 4009535 00002 070-51-086608 1545.00000 631171028-00 NET LT LONG-LEWIS FORD OF THE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 19 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME TRUCK, OPTIONS FOR GVWR 19,000 TO 22,499 SHOALS INC CHASSIS -- TARGETED TRUCK INCLUDES THE FOLLOWING: FRONT AXLE W/POWER STEERING 6000# ............................NC REAR AXLE 1 SPEED 15000# MIN CAPACITY....................NC HYDRAULIC SPLIT SYSTEM BRAKES W/AUTO ADJUSTMENT & 4 CHANNEL ABS..NC TILT HOOD...................NC SET OF WESTERN MIRRORS 6"X16" W/5"CONVEX SPOT........................$35.00 SUN VISOR, RIGHT HAND.......NC SEAT, BENCH.................NC ALTERNATOR, 100 AMP MIN.....NC RADIO , AM/FM...............NC VENT, COWL..................NC TOW HOOKS/LOOP, REAR........NC TOW HOOKS, FRONT............$60.00 ALARM, BACK UP MIN 90DBA....$90.00 ENGINE, DIESEL 215HP W/540 FT LB TORQUE ............................$620.00 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 20 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME TRANSMISSION, ALLISON 2200RDS PTO PROVISION...................$350.00 FRAME, RMB'S MIN 860,000#...$200.00 FUEL TANK, 45 GALLON MIN WITH STEP ............................NC SUSPENSION, FRONT 6000#.....NC SUSPENSION, REAR 15,000#....NC SPRING, AUXILIARY EACH SIDE.NC TIRES, SIX 9R/22.5F.........NC RIMS, SET OF SEVEN 22.5X6.75 DISC 6, 8 OR 10 HOLE.............$100.00 AIR CONDITIONING WITH CAB INSULATION PACKAGE.....................NC LONG LIFE COOLANT WITH PREMIUM HOSES.... ............................$50.00 OIL FILLED FRONT HUBS.......$40.00 TINTED GLASS................NC WIPER, INTERMITTENT.........NC ENGINE, ALARM SYSTEM FOR LOW-OIL/HIGH- WATER.......................NC CONNECTIONS WIRING FOR BODIES........... ............................NC DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 21 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME BRAND: FORD MODEL: F-650