PROG ID: POCNBK3A STATE OF ALABAMA DATE: 07/16/08 DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TRUCKS 8600 -19000 GVWR CONTRACT T-NUMBER....... : T193A USAGE.......... : STATEWIDE CONTRACT PERIOD......... : OCTOBER 13, 2006 TO JULY 13, 2009 SOLICITATION NO : 2156320 CONTRACT BUYER...... : ROGER MCKEAN BUYER PHONE.. : (334) 242-7256 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 07/16/08 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *********************TRUCKS GVWR 8,600# UP TO 19,000#***************** PURPOSE: THIS CONTRACT IS TO ESTABLISH A PRICE AND A SOURCE OF SUPPLY FOR THE PURCHASE OF TRUCK CHASSIS FROM GVWR 8600 UP TO 19,000 FOR THE STATE OF ALABAMA AND ITS POLITICAL SUBDIVISIONS. PURCHASES BY POLITICAL SUBDIVISIONS ARE OPTIONAL BY THOSE ENTITIES. CHASSIS CONTRACT PRICE INCLUDES: 1. DELIVERY TO DEALERSHIP LOCATION* OR DROP SHIPPED TO THE SPECIFIED BODY VENDOR'S LOCATION WITHIN 150 DAYS OF THE ORDER.** 2. PRE-DELIVERY SERVICE OF THE CHASSIS TO INCLUDE MINIMUM FULL TANK OF FUEL. 3. ALL TITLE FEES, AS WELL AS ALL OTHER CHARGES. FURNISH AND DELIVER THE PREPAID CERTIFICATE OF TITLE IN THE NAME OF THE AGENCY AS SPECIFIED ON THE PURCHASE ORDER. TITLE SHALL CHANGE UPON ACCEPTANCE OF THE VEHICLE BY THE AGENCY. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 4. WARRANTY CARD AND SERVICE POLICY MUST BE DELIVERED TO THE AGENCY WHEN INVOICING FOR PAYMENT. WARRANTY SHALL GO INTO EFFECT WHEN THE VEHICLE IS PUT INTO SERVICE. *WHEN AN AGENCY ORDERS 4 OR MORE CHASSIS ON A PURCHASE ORDER (SAME PO WITH SAME DATE, DELIVERING TO THE SAME LOCATION, ORDERED BY THE SAME AGENCY) THEN THE CHASSIS VENDOR WILL BE REQUIRED TO DELIVER THOSE CHASSIS AS SPECIFIED ON THE PURCHASE ORDER. DELIVERY TERMS FOR LESS THAN 4 MAY BE NEGOTIATED WITH CONTRACT VENDOR PRIOR TO A PURCHASE ORDER BEING ISSUED. THIS SERVICE WOULD BE ENTIRELY UP TO THE CONTRACT VENDOR ABILITY TO PROVIDE. **DELIVERY FACTOR COULD BE CONTINGENT ON THE COMPONENT AVAILABILITY AND MUST BE DOCUMENTED BY THE MANUFACTURER IN ORDER FOR AN EXTENSION PERIOD. BODY VENDOR'S PRICE INCLUDES: 1. KNOWLEDGE OF THE CHASSIS UNIT STRUCTURAL COMPONENTS. 2. VERIFICATION THAT DELIVERY OF TRUCK CHASSIS HAS OCCURRED TO THE ORDERING AGENCY. 3. HAVE BODY READY TO INSTALL ONTO CHASSIS 4. INSTALL BODY AT CONTRACTED PRICE WHICH INCLUDES ALL MATERIAL AND LABOR. 5. DELIVERY OF COMPLETED UNIT TO THE AGENCY WITHIN 60 DAYS OF DELIVERY OF THE TRUCK CHASSIS AND TO HAVE A MINIMUM OF 10 GALLONS OF FUEL. 6. TO HAVE ON FILE WITH THE STATE OF ALABAMA A PERFORMANCE BOND OR IRREVOCABLE LETTER OF CREDIT IN THE AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS-$150,000.00 FOR PERIOD COVERING THE CONTRACT. *DELIVERY FACTOR COULD BE CONTINGENT ON THE COMPONENT AVAILABILITY AND MUST BE DOCUMENTED BY THE MANUFACTURER IN ORDER FOR AN EXTENSION PERIOD. PAYMENT: STATE AGENCIES......................NET IN 30 DAYS* DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 STATE UNIVERSITIES..................NET IN 30 DAYS* POLITICAL SUBDIVISIONS..............NET UPON DELIVERY *UPON ACCEPTANCE REQUIRED STEPS TO FOLLOW: 1. STATE PLACES ORDER FOR TRUCK AND PURCHASE ORDER IS ISSUED TO THE CHASSIS DEALER WITH COMPLETE SPECIFICATION TO INCLUDE THE WHERE THE CHASSIS IS TO BE FOB DROP SHIP WHEN A BODY IS BEING INSTALL- ED WHEN OR IF NO DROP SHIP IS SPECIFIED THEN THE TRUCK IS TO BE DELIVERED FOB TO CHASSIS VENDOR'S LOCATION AND THE STATE WILL PICKUP WHEN NOTIFIED BY THE CHASSIS DEALER. 2. WHEN THE CHASSIS DEALER IS REQUIRED TO DROP SHIP TO THE BODY VENDOR IT IS THE RESPONSIBILITY OF THE CHASSIS DEALER TO NOTIFY BY FAX OR EMAIL THE IMPENDING ARRIVAL DATE OF THE CHASSIS TO THE AGENCY. IT WILL BE THE ORDERING AGENCY RESPONSIBILITY TO NOTIFY THE BODY VENDOR OF THE DATE. THIS INFORMATION SHALL BE AT LEAST 60 DAYS PRIOR TO ARRIVAL. (NOTE: ALL BODY VENDORS WHO ARE AWARDED A CONTRACT WITH THE STATE MUST HAVE ALL THE CHASSIS MANUFACTURER'S DROP SHIP NUMBER IN PLACE AT THE TIME OF THE BID OPENING. PLEASE PROVIDE THOSE DROP SHIP NUMBERS WITH YOUR BID, FAILURE TO PROVIDE THIS INFORMATION MAY DISQUALIFY YOUR BID.) 3. WHEN THE CHASSIS IS RECEIVED AT THE BODY VENDOR'S LOCATION IT SHALL BE THE RESPONSIBILITY OF THE BODY VENDOR TO FAX OR EMAIL THE AGENCY WITHIN 12 NORMAL WORKING HOURS OF RECEIPT OF THE CHASSIS IF THE VEHICLE MEETS SPECIFICATION OF THE ORDER. IF THERE ARE DEVIATIONS IN THE SPECIFICATION TO INCLUDE PRE-DELIVERY SERVICE, VISIABLE SPECIFICATIONS, VISIABLE DAMAGE OR EXCEPTIONS TO THE ORDER, IE: TIRE SIZE, SPARE RIMS AND/OR TIRES, RADIOS, SPECIAL LIGHTING, PTO UNITS, AND OTHER REMOVABLE ITEMS THE BODY VENDOR MUST NOTIFY THE AGENCY WITHIN 4 HOURS BY FAX OR EMAIL. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 5 4. BODY VENDOR IS TO HAVE BODY READY TO INSTALL AND TO TAKE NO MORE THAN 60 DAYS IN WHICH TO DELIVER THE COMPLETED UNIT TO THE ORDERING AGENCY. 5. FAILURE OF THE BODY VENDOR TO DELIVER WITHIN THE SPECIFIED 60 DAYS SHALL INCUR A PENALTY OF LIQUIDATED DAMAGES HEREIN SPECIFIED AT THE RATE THAT THE DEPT OF TRANSPORTATION CHARGES TO ALL ITS DIVISIONS BASED ON THEIR DOT RENTAL AND DEPRECIATION SCHEDULE. 6. IF THE BODY VENDOR FAILS TO PERFORM/DELIVER OR THE UNITS ARE NOT WITHIN THE GUIDE LINES OF THE SPECIFICATIONS AND IS A CHRONIC CONDITION. THE STATE OF ALABAMA WILL TERMINATE THE BODY VENDOR'S CONTRACT AFTER THREE DOCUMENTED OCCURANCES AND EXERCISE THE PERFORMANCE BOND FOR LIQUADATED DAMAGES INCURRED BY THE STATE. ALL PRICES SHOWN ARE TO BE FIRM FOR THE ENTIRE CONTRACT PERIOD. FEDERALLY MANDATED COMPONENT: VENDOR MAY PASS ON DEALER INVOICE OF ANY FEDERALLY MANDATED ADDITIONAL COMPONENTS REQUIRED DURING CONTRACT PERIOD. THE TERM F.O.B. DESTINATION SHALL MEAN "DELIVERED IN GOOD CONDITION AND MEETING ALL SPECS, ONTO THE RECEIVING AREA OF THE "SHIP TO" LOCATION WITH ALL CHARGES FOR TRANSPORTATION PREPAID BY THE VENDOR". THE TOTAL QUANTITY OF PURCHASES ON THE INQUIRY IS NOT KNOWN. THE DEPARTMENT OF FINANCE, DIVISION OF PURCHASING DOES NOT GUARANTEE THAT THE STATE WILL BUY ANY SPECIFIED AMOUNT. EXACT NUMBERS WILL BE ORDERED AS THE VARIOUS DEPARTMENTS AND AGENCIES HAVE NEED. THE ORDERS WILL GIVE COMPLETE SHIPPING INSTRUCTIONS AND ADDRESS. ALL ORDERS RECEIVED BY VENDOR DURING SAID TERM SHALL BE FILLED AT THE BID PRICE, UNLESS REBATES/INCENTIVES ARE OFFERED BY THE MANUFACTURER AFTER THE BIDS HAVE BEEN OPENED FOR WHICH A PURCHASE WOULD QUALIFY. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 6 IN SUCH EVENT, THE REBATE/INCENTIVE WILL BE PASSED ON TO THE STATE AGENCY/POLITICAL SUBDIVISION MAKING THE PURCHASE. THE DIVISION OF PURCHASING MAY INSPECT THE FACILITIES OF ANY BIDDER OR MAY REQUIRE ADDITIONAL INFORMATION REGARDING BIDDER'S ABILITY TO PERFORM. BIDS MAY BE REJECTED FOR LACK OF APPARENT ABILITY TO PERFORM. BIDS WILL ONLY BE ACCEPTED FROM BIDDERS WITH AN ALABAMA LOCATED PARTS AND SERVICE FACILITY. THE STATE, BY AND THROUGH ITS PURCHASING DIRECTOR, RESERVED THE RIGHT TO ASK FOR BIDS ON LARGE AMOUNTS OF THE ITEMS ON THIS INQUIRY WHICH IT MAY REQUIRE. THE DECISION OF THE PURCHASING DIRECTOR AS TO WHAT CONSTITUTES A LARGE AMOUNT AT THAT TIME SHALL BE FINAL AND SUCH ACT SHALL NOT BE CONSTRUED AS A BREACH OF THIS CONTRACT. NO ORDER MAY BE ASSIGNED, SUBLET, OR TRANSFERRED WITHOUT THE WRITTEN CONSENT OF THE STATE PURCHASING DIRECTOR, DEPARTMENT OF FINANCE, DIVISION OF PURCHASING. INVOICES ARE TO BE MAILED TO THE ADDRESS SHOWN ON THE INDIVIDUAL ORDER. AFTER UNITS HAVE BEEN RECEIVED AND INVOICES SUBMITTED TO THE USING AGENCY, IT SHALL BE THE RESPONSIBILITY OF THE USING AGENCY TO MAKE PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE USER AGENCY SHOWN IN THE "BILL TO" BLOCK OR "SHIP TO" ADDRESS ON THE ORDER, NOT THE DIVISION OF PURCHASING. COLORS: MFR STANDARD FACTORY WHITE COLOR UNLESS OTHERWISE STATED. COLORS TO BE STATED WHEN PLACING ORDER. ALL VEHICLES WILL COME EQUIPPED WITH ALL STANDARD EQUIPMENT AND ACCESSORIES PLUS OPTIONS AS SHOWN AND ALL EQUIPMENT WILL BE FACTORY INSTALLED UNLESS OTHERWISE INDICATED AND AUTHORIZED. THE STATE OF ALABAMA WILL AUTHORIZE THE USE OF MANUFACTURER CERTIFIED UPFITTERS I.E. MONROE TRUCK EQUIPMENT, MONROE, WISCONSIN.ALL VEHICLES ARE TO BE PRE-DELIVERY SERVICED BY THE FACTORY OR DEALERSHIP. ALL VEHICLES/BODIES MUST MEET ALL FEDERAL ICC REGULATIONS. EXAMPLE: FLAT AND FLAT DUMPS MUST BE EQUIPPED WITH IMPACT BUMPERS. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 7 VENDOR MUST FILL IN BLANKS COMPLETELY WITH REQUESTED INFORMATION OR BID MAY NOT BE CONSIDERED. DISREGARD PAGE TOTAL OR BID TOTAL LINES. ALL ADDITIONAL OPTIONS SHALL BE PRICED AT DEALER INVOICE FOR THE INDIVIDUAL ITEM. THE VENDOR SHOULD BE AWARE THAT THIS BID AND THE RESULTANT AWARD DOCU- MENT ARE FOR THE ACQUISTION OF NEW VEHICLES AND THE PLACEMENT OF DE- SIRED OPTIONS AT THE TIME THAT THE ORDER IS PLACED. THE CONTRACT THAT WILL RESULT FROM THIS BID IS NOT FOR REPAIR PARTS REPLENISHMENT, AND THE VENDOR SHOULD BE AWARE THAT THE SELLING OF INDIVIDUAL PARTS FROM THIS CONTRACT, WITHOUT A VEHICLE MAY RESULT IN THE LOSS OF THE ENTIRE CONTRACT AND ITS AWARD TO THE NEXT LOWEST BIDDER. ********* VENDORS WHO ARE AWARDED A CONTRACT UNDER THIS ITB, WILL BE REQUIRED TO FURNISH THE DIVISION OF PURCHASING WITH A LIST OF THE DEALER INVOICES OPTIONS (UP TO 25). FACTORY OPTIONS, APPLICABLE TO THE VEHICLE AWARDED TO THAT VENDOR. THESE OPTIONS MUST BE VERIFIED BY A DEALER INVOICE. AWARDS ON THIS BID WILL BE MADE ON AN ALL OR NONE BASIS FOR EACH OF THE LINE GROUPINGS CONTAINING THE CHASSIS AND THE STATE TARGET TRUCK ON THE OVERALL LOW BID MEETING SPECIFICATIONS FOR LINE GROUPING. THE ADDITIONAL OPTION LINE WILL BE SUBMITTED BY THE AWARDED VENDOR OF THAT GROUP. EXAMPLE: LINE 1 PLUS LINE 2 EQUALS THE LOW BID FOR THAT GROUP. LINE 3 WILL BE SUBMITTED BY THE CONTRACTED VENDOR. THE STATE RESERVES THE RIGHT TO AWARD OR NOT TO AWARD ANY INDIVIDUAL LINE GROUPING IN THIS BID. DISREGUARD "PAGE TOTAL" LINE SHOWN ON EACH PAGE AND "BID TOTAL" SHOWN ON LAST PAGE. SOLICITATION NUMBER : 2156320 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 8 CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, AND THIRD 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND AND THIRD 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST OR SECOND 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH PERIOD. *********************TRUCKS GVWR 8,600# UP TO 19,000#***************** PURPOSE: THIS CONTRACT IS TO ESTABLISH A PRICE AND A SOURCE OF SUPPLY FOR THE PURCHASE OF TRUCK CHASSIS FROM GVWR 8600 UP TO 19,000 FOR THE STATE OF ALABAMA AND ITS POLITICAL SUBDIVISIONS. PURCHASES BY POLITICAL SUBDIVISIONS ARE OPTIONAL BY THOSE ENTITIES. CHASSIS CONTRACT PRICE INCLUDES: 1. DELIVERY TO DEALERSHIP LOCATION* OR DROP SHIPPED TO THE SPECIFIED BODY VENDOR'S LOCATION WITHIN 150 DAYS OF THE ORDER.** 2. PRE-DELIVERY SERVICE OF THE CHASSIS TO INCLUDE MINIMUM FULL TANK OF FUEL. 3. ALL TITLE FEES, AS WELL AS ALL OTHER CHARGES. FURNISH AND DELIVER THE PREPAID CERTIFICATE OF TITLE IN THE NAME OF THE AGENCY AS SPECIFIED ON THE PURCHASE ORDER. TITLE SHALL CHANGE UPON ACCEPTANCE OF THE VEHICLE BY THE AGENCY. 4. WARRANTY CARD AND SERVICE POLICY MUST BE DELIVERED TO THE AGENCY WHEN INVOICING FOR PAYMENT. WARRANTY SHALL GO INTO EFFECT WHEN THE VEHICLE IS PUT INTO SERVICE. *WHEN AN AGENCY ORDERS 4 OR MORE CHASSIS ON A PURCHASE ORDER (SAME PO WITH SAME DATE, DELIVERING TO THE SAME LOCATION, ORDERED BY THE SAME AGENCY) THEN THE CHASSIS VENDOR WILL BE REQUIRED TO DELIVER THOSE CHASSIS AS SPECIFIED ON THE PURCHASE ORDER. DELIVERY TERMS FOR LESS THAN 4 MAY BE NEGOTIATED WITH CONTRACT VENDOR PRIOR TO A PURCHASE ORDER BEING ISSUED. THIS SERVICE WOULD DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 9 BE ENTIRELY UP TO THE CONTRACT VENDOR ABILITY TO PROVIDE. **DELIVERY FACTOR COULD BE CONTINGENT ON THE COMPONENT AVAILABILITY AND MUST BE DOCUMENTED BY THE MANUFACTURER IN ORDER FOR AN EXTENSION PERIOD. BODY VENDOR'S PRICE INCLUDES: 1. KNOWLEDGE OF THE CHASSIS UNIT STRUCTURAL COMPONENTS. 2. VERIFICATION THAT DELIVERY OF TRUCK CHASSIS HAS OCCURRED TO THE ORDERING AGENCY. 3. HAVE BODY READY TO INSTALL ONTO CHASSIS 4. INSTALL BODY AT CONTRACTED PRICE WHICH INCLUDES ALL MATERIAL AND LABOR. 5. DELIVERY OF COMPLETED UNIT TO THE AGENCY WITHIN 60 DAYS OF DELIVERY OF THE TRUCK CHASSIS AND TO HAVE A MINIMUM OF 10 GALLONS OF FUEL. 6. TO HAVE ON FILE WITH THE STATE OF ALABAMA A PERFORMANCE BOND OR IRREVOCABLE LETTER OF CREDIT IN THE AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS-$150,000.00 FOR PERIOD COVERING THE CONTRACT. *DELIVERY FACTOR COULD BE CONTINGENT ON THE COMPONENT AVAILABILITY AND MUST BE DOCUMENTED BY THE MANUFACTURER IN ORDER FOR AN EXTENSION PERIOD. PAYMENT: STATE AGENCIES......................NET IN 30 DAYS* STATE UNIVERSITIES..................NET IN 30 DAYS* POLITICAL SUBDIVISIONS..............NET UPON DELIVERY *UPON ACCEPTANCE REQUIRED STEPS TO FOLLOW: DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 10 1. STATE PLACES ORDER FOR TRUCK AND PURCHASE ORDER IS ISSUED TO THE CHASSIS DEALER WITH COMPLETE SPECIFICATION TO INCLUDE THE WHERE THE CHASSIS IS TO BE FOB DROP SHIP WHEN A BODY IS BEING INSTALL- ED WHEN OR IF NO DROP SHIP IS SPECIFIED THEN THE TRUCK IS TO BE DELIVERED FOB TO CHASSIS VENDOR'S LOCATION AND THE STATE WILL PICKUP WHEN NOTIFIED BY THE CHASSIS DEALER. 2. WHEN THE CHASSIS DEALER IS REQUIRED TO DROP SHIP TO THE BODY VENDOR IT IS THE RESPONSIBILITY OF THE CHASSIS DEALER TO NOTIFY BY FAX OR EMAIL THE IMPENDING ARRIVAL DATE OF THE CHASSIS TO THE AGENCY. IT WILL BE THE ORDERING AGENCY RESPONSIBILITY TO NOTIFY THE BODY VENDOR OF THE DATE. THIS INFORMATION SHALL BE AT LEAST 60 DAYS PRIOR TO ARRIVAL. (NOTE: ALL BODY VENDORS WHO ARE AWARDED A CONTRACT WITH THE STATE MUST HAVE ALL THE CHASSIS MANUFACTURER'S DROP SHIP NUMBER IN PLACE AT THE TIME OF THE BID OPENING. PLEASE PROVIDE THOSE DROP SHIP NUMBERS WITH YOUR BID, FAILURE TO PROVIDE THIS INFORMATION MAY DISQUALIFY YOUR BID.) 3. WHEN THE CHASSIS IS RECEIVED AT THE BODY VENDOR'S LOCATION IT SHALL BE THE RESPONSIBILITY OF THE BODY VENDOR TO FAX OR EMAIL THE AGENCY WITHIN 12 NORMAL WORKING HOURS OF RECEIPT OF THE CHASSIS IF THE VEHICLE MEETS SPECIFICATION OF THE ORDER. IF THERE ARE DEVIATIONS IN THE SPECIFICATION TO INCLUDE PRE-DELIVERY SERVICE, VISIABLE SPECIFICATIONS, VISIABLE DAMAGE OR EXCEPTIONS TO THE ORDER, IE: TIRE SIZE, SPARE RIMS AND/OR TIRES, RADIOS, SPECIAL LIGHTING, PTO UNITS, AND OTHER REMOVABLE ITEMS THE BODY VENDOR MUST NOTIFY THE AGENCY WITHIN 4 HOURS BY FAX OR EMAIL. 4. BODY VENDOR IS TO HAVE BODY READY TO INSTALL AND TO TAKE NO MORE THAN 60 DAYS IN WHICH TO DELIVER THE COMPLETED UNIT TO THE ORDERING AGENCY. 5. FAILURE OF THE BODY VENDOR TO DELIVER WITHIN THE SPECIFIED 60 DAYS SHALL INCUR A PENALTY OF LIQUIDATED DAMAGES HEREIN SPECIFIED AT THE RATE THAT THE DEPT OF TRANSPORTATION CHARGES TO ALL ITS DIVISIONS BASED ON THEIR DOT RENTAL AND DEPRECIATION SCHEDULE. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 11 6. IF THE BODY VENDOR FAILS TO PERFORM/DELIVER OR THE UNITS ARE NOT WITHIN THE GUIDE LINES OF THE SPECIFICATIONS AND IS A CHRONIC CONDITION. THE STATE OF ALABAMA WILL TERMINATE THE BODY VENDOR'S CONTRACT AFTER THREE DOCUMENTED OCCURANCES AND EXERCISE THE PERFORMANCE BOND FOR LIQUADATED DAMAGES INCURRED BY THE STATE. ALL PRICES SHOWN ARE TO BE FIRM FOR THE ENTIRE CONTRACT PERIOD. FEDERALLY MANDATED COMPONENT: VENDOR MAY PASS ON DEALER INVOICE OF ANY FEDERALLY MANDATED ADDITIONAL COMPONENTS REQUIRED DURING CONTRACT PERIOD. THE TERM F.O.B. DESTINATION SHALL MEAN "DELIVERED IN GOOD CONDITION AND MEETING ALL SPECS, ONTO THE RECEIVING AREA OF THE "SHIP TO" LOCATION WITH ALL CHARGES FOR TRANSPORTATION PREPAID BY THE VENDOR". THE TOTAL QUANTITY OF PURCHASES ON THE INQUIRY IS NOT KNOWN. THE DEPARTMENT OF FINANCE, DIVISION OF PURCHASING DOES NOT GUARANTEE THAT THE STATE WILL BUY ANY SPECIFIED AMOUNT. EXACT NUMBERS WILL BE ORDERED AS THE VARIOUS DEPARTMENTS AND AGENCIES HAVE NEED. THE ORDERS WILL GIVE COMPLETE SHIPPING INSTRUCTIONS AND ADDRESS. ALL ORDERS RECEIVED BY VENDOR DURING SAID TERM SHALL BE FILLED AT THE BID PRICE, UNLESS REBATES/INCENTIVES ARE OFFERED BY THE MANUFACTURER AFTER THE BIDS HAVE BEEN OPENED FOR WHICH A PURCHASE WOULD QUALIFY. IN SUCH EVENT, THE REBATE/INCENTIVE WILL BE PASSED ON TO THE STATE AGENCY/POLITICAL SUBDIVISION MAKING THE PURCHASE. THE DIVISION OF PURCHASING MAY INSPECT THE FACILITIES OF ANY BIDDER OR MAY REQUIRE ADDITIONAL INFORMATION REGARDING BIDDER'S ABILITY TO PERFORM. BIDS MAY BE REJECTED FOR LACK OF APPARENT ABILITY TO PERFORM. BIDS WILL ONLY BE ACCEPTED FROM BIDDERS WITH AN ALABAMA LOCATED PARTS AND SERVICE FACILITY. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 12 THE STATE, BY AND THROUGH ITS PURCHASING DIRECTOR, RESERVED THE RIGHT TO ASK FOR BIDS ON LARGE AMOUNTS OF THE ITEMS ON THIS INQUIRY WHICH IT MAY REQUIRE. THE DECISION OF THE PURCHASING DIRECTOR AS TO WHAT CONSTITUTES A LARGE AMOUNT AT THAT TIME SHALL BE FINAL AND SUCH ACT SHALL NOT BE CONSTRUED AS A BREACH OF THIS CONTRACT. NO ORDER MAY BE ASSIGNED, SUBLET, OR TRANSFERRED WITHOUT THE WRITTEN CONSENT OF THE STATE PURCHASING DIRECTOR, DEPARTMENT OF FINANCE, DIVISION OF PURCHASING. INVOICES ARE TO BE MAILED TO THE ADDRESS SHOWN ON THE INDIVIDUAL ORDER. AFTER UNITS HAVE BEEN RECEIVED AND INVOICES SUBMITTED TO THE USING AGENCY, IT SHALL BE THE RESPONSIBILITY OF THE USING AGENCY TO MAKE PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE USER AGENCY SHOWN IN THE "BILL TO" BLOCK OR "SHIP TO" ADDRESS ON THE ORDER, NOT THE DIVISION OF PURCHASING. COLORS: MFR STANDARD FACTORY WHITE COLOR UNLESS OTHERWISE STATED. COLORS TO BE STATED WHEN PLACING ORDER. ALL VEHICLES WILL COME EQUIPPED WITH ALL STANDARD EQUIPMENT AND ACCESSORIES PLUS OPTIONS AS SHOWN AND ALL EQUIPMENT WILL BE FACTORY INSTALLED UNLESS OTHERWISE INDICATED AND AUTHORIZED. THE STATE OF ALABAMA WILL AUTHORIZE THE USE OF MANUFACTURER CERTIFIED UPFITTERS I.E. MONROE TRUCK EQUIPMENT, MONROE, WISCONSIN.ALL VEHICLES ARE TO BE PRE-DELIVERY SERVICED BY THE FACTORY OR DEALERSHIP. ALL VEHICLES/BODIES MUST MEET ALL FEDERAL ICC REGULATIONS. EXAMPLE: FLAT AND FLAT DUMPS MUST BE EQUIPPED WITH IMPACT BUMPERS. VENDOR MUST FILL IN BLANKS COMPLETELY WITH REQUESTED INFORMATION OR BID MAY NOT BE CONSIDERED. DISREGARD PAGE TOTAL OR BID TOTAL LINES. ALL ADDITIONAL OPTIONS SHALL BE PRICED AT DEALER INVOICE FOR THE INDIVIDUAL ITEM. THE VENDOR SHOULD BE AWARE THAT THIS BID AND THE RESULTANT AWARD DOCU- MENT ARE FOR THE ACQUISTION OF NEW VEHICLES AND THE PLACEMENT OF DE- SIRED OPTIONS AT THE TIME THAT THE ORDER IS PLACED. THE CONTRACT THAT DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 13 WILL RESULT FROM THIS BID IS NOT FOR REPAIR PARTS REPLENISHMENT, AND THE VENDOR SHOULD BE AWARE THAT THE SELLING OF INDIVIDUAL PARTS FROM THIS CONTRACT, WITHOUT A VEHICLE MAY RESULT IN THE LOSS OF THE ENTIRE CONTRACT AND ITS AWARD TO THE NEXT LOWEST BIDDER. ********* VENDORS WHO ARE AWARDED A CONTRACT UNDER THIS ITB, WILL BE REQUIRED TO FURNISH THE DIVISION OF PURCHASING WITH A LIST OF THE DEALER INVOICES OPTIONS (UP TO 25). FACTORY OPTIONS, APPLICABLE TO THE VEHICLE AWARDED TO THAT VENDOR. THESE OPTIONS MUST BE VERIFIED BY A DEALER INVOICE. AWARDS ON THIS BID WILL BE MADE ON AN ALL OR NONE BASIS FOR EACH OF THE LINE GROUPINGS CONTAINING THE CHASSIS AND THE STATE TARGET TRUCK ON THE OVERALL LOW BID MEETING SPECIFICATIONS FOR LINE GROUPING. THE ADDITIONAL OPTION LINE WILL BE SUBMITTED BY THE AWARDED VENDOR OF THAT GROUP. EXAMPLE: LINE 1 PLUS LINE 2 EQUALS THE LOW BID FOR THAT GROUP. LINE 3 WILL BE SUBMITTED BY THE CONTRACTED VENDOR. THE STATE RESERVES THE RIGHT TO AWARD OR NOT TO AWARD ANY INDIVIDUAL LINE GROUPING IN THIS BID. DISREGUARD "PAGE TOTAL" LINE SHOWN ON EACH PAGE AND "BID TOTAL" SHOWN ON LAST PAGE. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 14 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4008682 631171028-00 TED KAVICH NET LONG-LEWIS FORD OF THE 256-386-7800-2770 60-75 DAYS ARO SHOALS INC 800-832-2233-277 2800 WOODWARD AVE MUSCLE SHOALS AL 35661 256-248-1396 4009323 630946096-01 BRUCE A BROWN NET BEN ATKINSON MOTORS INC 334-283-6815 150-200 DAYS ARO 800-255-5650 ATTN: BRUCE BROWN P O BOX 780070 TALLASSEE AL 36078 334-283-2897 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 15 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4008682 00001 070-48-070203 14507.74000 631171028-00 NET EA LONG-LEWIS FORD OF THE CHASSIS, TRUCK GVWR 8600 NEW LATEST SHOALS INC MODEL TO INCLUDE ALL STANDARD EQUIPMENT FOR THE BASE MODEL WITH THE FOLLOWING SPECS: STANDARD CAB WHEEL BASE: 131" - 137" CAB TO AXLE: 56" MINIMUM SINGLE AXLE GAS ENGINE - 300 HP MIN. 4 WHEEL ABS BRAKES COLOR: MFR WHITE W/MATCHING INTERIOR BRAND: FORD MODEL: F250 4008682 00002 070-48-085983 2365.89000 631171028-00 NET LOT LONG-LEWIS FORD OF THE TRUCK, OPTIONS FOR GVWR 8600 CHASSIS SHOALS INC --- TARGETED TRUCK INCLUDES THE FOLLOWING: 1) HEADLINER, FULL WITH INSULATION .....................$ STD 2) AIR CONDITIONING, TRUCK, FACTORY INSTALLED............$ 728.37 3) RADIO, AM/FM.........$ STD 4) ALTERNATOR, 100 AMP..$ STD 5) TRANSMISSION, AUTOMATIC-TRUCK 4 SPEED ...............$1,276.99 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 16 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 6) TIRE, TO MEET GVWR, TUBELESS SET OF 5, WITH DISC RIMS....$ 252.89 7) MIRROR, EXTERIOR RIGHT & LEFT SIDE- TRUCK CAMPER OR RECREATIONAL TYPE .....................$ 107.64 8) FUEL LINE KIT PROVIDED .....................$ STD 4008682 00003 070-48-085984 .00 % 631171028-00 NET EA LONG-LEWIS FORD OF THE TRUCK OPTIONS FOR 8600 UP TO 19000 GVWR SHOALS INC LISTED BELOW ARE OPTIONS WHICH THE STATE OF ALABAMA AND THE CONTRACT TRUCK VENDOR TO CONSIDERED HEAVY USAGE FOR THE TRUCK SPECIFIED. THE STATE HAS LIMITED THEIR SUBMISSION TO 25 ITEMS HOWEVER THIS DOES NOT LIMIT YOUR ABILITY TO ADD ADDITIONAL OPTIONS AT THE DEALER INVOICE. 4008682 00007 070-48-070617 19638.69000 631171028-00 NET EA LONG-LEWIS FORD OF THE CHASSIS, TRUCK GVWR 11,000 NEW LATEST SHOALS INC MODEL TO INCLUDE ALL STANDARD EQUIPMENT FOR THE BASE MODEL WITH THE FOLLOWING SPECS: CREW CAB WHEEL BASE: 176" CAB TO AXLE: 60" MIN. SINGLE AXLE GAS ENGINE - 300 HP MIN. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 17 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME DUAL REAR WHEELS 4 WHEEL ABS BRAKES COLOR: MFR WHITE W/MATCHING INTERIOR BRAND: FORD MODEL: F350 4008682 00008 070-48-086635 2305.27000 631171028-00 NET LOT LONG-LEWIS FORD OF THE TRUCK, OPTIONS FOR GVWR 11,000 CHASSIS SHOALS INC --- TARGETED TRUCK INCLUDES THE FOLLOWING: 1) TRANSMISSION, AUTOMATIC-TRUCK 4 SPEED................$1,276.99 2) AIR CONDITIONING, TRUCK, FACTORY INSTALLED............$ 728.37 3) HEADLINER, FULL WITH INSULATION .....................$ STD 4) ALTERNATOR, 100 AMP..$ STD 5) MIRROR, EXTERIOR RIGHT & LEFT SIDE- TRUCK CAMPER OR RECREATIONAL TYPE .....................$ STD 6) TIRE, TO MEET GVWR, TUBELSS SET OF 7, WITH DISC RIMS.......$ 299.92 7) FUEL LINE KIT, PROVIDED FOR FLAT OR UTILITY BODY. MUST BE ORDERED IF FLAT OR UTILITY BODY......$ STD 4008682 00009 070-48-085984 .00 % 631171028-00 NET EA LONG-LEWIS FORD OF THE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 18 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME TRUCK OPTIONS FOR 8600 UP TO 19000 GVWR SHOALS INC LISTED BELOW ARE OPTIONS WHICH THE STATE OF ALABAMA AND THE CONTRACT TRUCK VENDOR TO CONSIDERED HEAVY USAGE FOR THE TRUCK SPECIFIED. THE STATE HAS LIMITED THEIR SUBMISSION TO 25 ITEMS HOWEVER THIS DOES NOT LIMIT YOUR ABILITY TO ADD ADDITIONAL OPTIONS AT THE DEALER INVOICE. 4009323 00013 070-48-076914 20757.00000 630946096-01 NET EA BEN ATKINSON MOTORS INC CHASSIS, TRUCK GVWR 15,000 NEW LATEST MODEL TO INCLUDE ALL STANDARD EQUIPMENT FOR THE BASE MODEL WITH THE FOLLOWING SPECS: CAB TO AXLE: 60" SINGLE AXLE ENGINE - 300 HP MIN. DUAL REAR WHEELS 4 WHEEL ABS BRAKES 3 PASSENGER SEATING DUAL AIR BAGS 40 GAL FUEL TANK CAB STEPS COLOR: MFR WHITE W/MATCHING INTERIOR BRAND: FORD MODEL: F-450 4009323 00014 070-48-086637 7430.00000 630946096-01 NET LOT BEN ATKINSON MOTORS INC TRUCK, OPTIONS FOR GVWR 15,000 CHASSIS --- TARGETED TRUCK INCLUDES THE FOLLOWING: DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 19 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 1) ENGINE, 5.9 LITER MINIMUM DIESEL- TRUCK................$5,446.00 2) TRANSMISSION, AUTOMATIC-TRUCK 4 SPEED................$ 1064.00 3) AIR COND, TRUCK FACTORY INSTALLED .....................$ 700.00 4) HEADLINER, FULL WITH INSULATION .....................* NO CHARGE 5) ALTERNATOR 100 AMP...* NO CHARGE 6) MIRROR, EXTERIOR RIGHT & LEFT SIDE- TRUCK CAMPER OR RECREATIONAL TYPE .....................* NO CHARGE 7) TIRE, TO MEET GVWR TUBELESS SET OF 7, WITH DISC RIMS.......$ 200.00 8) COOLING SYSTEM, RADIATOR EXTRA COOLING..............* NO CHARGE 9) RADIO, AM/FM.........$ NC SEE BID 4009323 00015 070-48-085984 .00 % 630946096-01 NET EA BEN ATKINSON MOTORS INC TRUCK OPTIONS FOR 8600 UP TO 19000 GVWR LISTED BELOW ARE OPTIONS WHICH THE STATE OF ALABAMA AND THE CONTRACT TRUCK VENDOR TO CONSIDERED HEAVY USAGE FOR THE TRUCK SPECIFIED. THE STATE HAS LIMITED THEIR SUBMISSION TO 25 ITEMS DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 20 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME HOWEVER THIS DOES NOT LIMIT YOUR ABILITY TO ADD ADDITIONAL OPTIONS AT THE DEALER INVOICE. 4008682 00016 070-48-070123 24120.69000 631171028-00 NET EA LONG-LEWIS FORD OF THE CHASSIS, TRUCK GVWR 15,000 NEW LATEST SHOALS INC MODEL TO INCLUDE ALL STANDARD EQUIPMENT FOR THE BASE MODEL WITH THE FOLLOWING SPECS: CREW CAB CAB TO AXLE: 60" SINGLE AXLE GAS ENGINE - 300 HP MIN. DUAL REAR WHEELS 4 WHEEL ABS BRAKES 6 PASSENGER SEATING DUAL AIR BAGS 40 GAL FUEL TANK COLOR: MFR WHITE W/MATCHING INTERIOR BRAND: FORD MODEL: F450 CAB STEPS 4008682 00017 070-48-086638 2305.27000 631171028-00 NET LOT LONG-LEWIS FORD OF THE TRUCK, OPTIONS FOR GVWR 15,000 CHASSIS SHOALS INC --- TARGETED TRUCK INCLUDES THE FOLLOWING: 1) TRANSMISSION, AUTOMATIC-TRUCK 4 SPEED................$1,276.99 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 21 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME