PROG ID: POCNBK3A DATE: 09/10/14 STATE OF ALABAMA DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CELLULAR TELEPHONES CONTRACT T-NUMBER....... : T301 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : DECEMBER 16, 2009 TO DECEMBER 15, 2014 SOLICITATION NO : 2207258 CONTRACT BUYER...... : PAT ANTLE BUYER PHONE.. : (334) 242-7253 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 09/10/14 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT IS ESTABLISHED BY MSA (METROPOLITAN SERVICE AREA) AND RSA (RURAL SERVICE AREA). ONLY THE VENDOR RECEIVING AN AWARD FOR A MSA OR RSA MAY BE USED. A DESCRIPTION OF EACH MSA AND RSA ALONG WITH ITS CONTRACT VENDOR(S) IS LISTED BELOW: MSA VENDOR COUNTIES COVERED -ANNISTON -AT&T MOBILITY -CALHOUN CO -BIRMINGHAM -AT&T MOBILITY -JEFFERSON CO -WALKER CO -ST.CLAIR CO -SHELBY CO -DOTHAN -AT&T MOBILITY -DALE CO -HOUSTON CO DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 -FLORENCE -AT&T MOBILITY -LAUDERDALE CO -COLBERT CO -GADSDEN -AT&T MOBILITY -ETOWAH CO -HUNTSVILLE -AT&T MOBILITY -LIMESTONE CO -MARSHALL CO -MADISON CO -MOBILE -AT&T MOBILITY -MOBILE CO -BALDWIN CO -MONTGOMERY -AT&T MOBILITY -MONTGOMERY CO -AUTAUGA CO -ELMORE CO -PHENIX CITY -AT&T MOBILITY -RUSSELL CO -TUSCALOOSA -AT&T MOBILITY -TUSCALOOSA CO RSA VENDOR COUNTIES COVERED - #1 -AT&T MOBILITY -BLOUNT CO -CULLMAN CO -FRANKLIN CO -LAWRENCE CO -MARION CO -MORGAN CO -WINSTON CO - #2 -AT&T MOBILITY -CHEROKEE CO -DEKALB CO -JACKSON CO - #3 -AT&T MOBILITY -CHOCTAW CO -FAYETTE CO DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 -GREEN CO -HALE CO -LAMAR CO -MARENGO CO -PICKENS CO -SUMTER CO - #4 -AT&T MOBILITY -BIBB CO -CHILTON CO -DALLAS CO -LOWNDES CO -PERRY CO - #5 -AT&T MOBILITY -CHAMBERS CO -CLAY CO -CLEBURNE CO -COOSA CO -TALLADEGA CO -RANDOLPH CO -TALLAPOOSA CO - #6 -AT&T MOBILITY -CLARKE CO -CONECUH CO -ESCAMBIA CO -MONROE CO -WASHINGTON CO - #7 -AT&T MOBILITY -BUTLER CO -COFFEE CO -COVINGTON CO -CRENSHAW CO -GENEVA CO -PIKE CO - #8 -AT&T MOBILITY -LEE CO -MACON DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 5 THE ABOVE LIST DOES NOT INCLUDE EVERY COUNTY IN THE STATE. THE FOLLOWING COUNTIES WILL NOT BE COVERED UNDER THIS CONTRACT: RSA #4: WILCOX CO RSA #8: BARBOUR CO / BULLOCK CO / HENRY CO CONTRACT AWARDS WERE MADE TO THE ABOVE VENDOR BASED ON LARGE GEOGRAPHIC AREAS (RURAL SERVICE AREAS/RSA). THE ACTUAL COVERAGE AREA PROVIDED BY THIS VENDOR MAY NOT COVER EVERY COUNTY WITHIN A PARTICULAR RURAL SERVICE AREA. AGENCIES MUST USE THE CONTRACT VENDOR FOR THEIR AREA. FOR COUNTIES NOT COVERED UNDER THIS CONTRACT, AGENCIES MAY USE LOCAL VENDORS TO SET UP SERVICE, AS LONG AS SAID SERVICES DO NOT EXCEED $7,500.00 WITHIN EACH FISCAL YEAR. ALL AGENCIES ARE INSTRUCTED TO SET UP CONTRACT RELEASE ORDERS FOR CELLULAR SERVICE. THE MONTHLY FEE INCLUDES THE FOLLOWING SERVICES: *CALL FORWARDING *CALL WAITING *CALLING LINE IDENTIFICATION *VOICEMAIL *THREE WAY CALLING THERE WILL BE NO CHARGES FOR THE FOLLOWING: *CONVERSION OF EXISTING EQUIPMENT TO NEW VENDOR'S SYSTEM *ANY NEW CONNECTIONS *ADMINISTRATIVE ROAMING FEES *ROAMING OR LONG DISTANCE WITHIN THE CONTINENTAL UNITED STATES *FEDERAL UNIVERSAL SERVICE CHARGE *EARLY TERMINATION THIS CONTRACT PROVIDES FOR A FREE DIGITAL PHONE WITH EACH NEW SERVICE ACTIVATION DURING THE LIFE OF THIS CONTRACT. SEE VENDOR'S CATALOG FOR FREE MODEL NUMBERS. PURCHASES OF CELLULAR TELEPHONES WILL BE LIMITED TO THE PHONES THAT WERE BID BY CONTRACT VENDOR AND ACCEPTED AS MEETING SPECIFICATIONS. THE CONTRACT LINE FOR CELLULAR EQUIPMENT/ACCESSORIES SHOULD BE USED TO DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 6 PURCHASE APPROVED CELLULAR PHONES AND RELATED EQUIPMENT/ACCESSORIES. VENDORS SHALL PROVIDE ALL TELEPHONES, ACCESSORIES AND EQUIPMENT AT PRICES STATED IN THE CATALOG DETAIL PRICE SHEETS SUBMITTED DURING THE BIDDING PROCESS. AGENCIES MAY REQUEST A CATALOG DETAIL PRICE LIST FROM THE CONTRACT VENDOR FOR ORDERING PURPOSES. CELLULAR TELEPHONE, EQUIPMENT, AND ACCESSORY PURCHASES: STATE AGENCIES MAY ISSUE CONTRACT RELEASE REQUISITIONS TO SECURE CELLULAR PHONES, EQUIPMENT, AND ACCESSORIES. NOTE: AT&T MOBILITY WILL UPGRADE CURRENT CUSTOMER'S PHONES TO A NEW FREE PHONE NOTE: THIS CONTRACT MAY BE USED FOR OFFICIAL BUSINESS ONLY. STATE EMPLOYEES ARE PROHIBITED FROM USING THIS CONTRACT TO ACQUIRE CELLULAR EQUIPMENT AND/OR SERVICE FOR PERSONAL USE. SOLICITATION NUMBER : 2207258 PURPOSE: ESTABLISH A CONTRACT BETWEEN THE SUCCESSFUL VENDORS AND THE STATE OF ALABAMA (HEREINAFTER REFERRED TO AS THE STATE), WHEREBY THE STATE CAN ACQUIRE CELLULAR AND/OR PCS WIRELESS TELEPHONE, DATA AND PDA (PERSON- AL DIGITAL ASSISTANT) EQUIPMENT AND SERVICES TO SUPPORT THE REQUIRE- MENTS OF ALL STATE AGENCIES. CONTRACT PRICES ARE AVAILABLE TO ALL LOCAL GOVERNMENTAL AGENCIES AND SCHOOLS. THESE TELEPHONES ARE NOT FOR PERSONAL USE. STATE, LOCAL GOVERNMENT AGENCY AND SCHOOL SYSTEM EMPLOYEES CAN NOT USE THIS CONTRACT FOR THEIR OWN PERSONAL USE. THIS CONTRACT IS FOR STATE BUSINESS ONLY. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 7 ******************************* E-RATE ***************************** THE SCHOOLS AND LIBRARIES PROGRAM OF THE UNIVERSAL SERVICE FUND (E-RATE) MAKES DISCOUNTS AVAILABLE TO ELIGIBLE SCHOOLS AND LIBRARIES FOR TELECOMMUNICATION SERVICES, INTERNET ACCESS, AND INTERNAL CONNECTIONS. THE PROGRAM IS INTENDED TO ENSURE THAT SCHOOLS AND LIBRARIES HAVE ACCESS TO AFFORDABLE TELECOMMUNICATIONS AND INFORMATION SERVICES. THE SERVICES OF THIS RESULTING CONTRACT INCLUDE ELIGIBLE E-RATE SERVICES THAT E-RATE ELIGIBLE ENTITIES INCLUDING PUBLIC K-12 SCHOOLS AND LIBRARIES OF ALABAMA MAY CHOOSE TO PURCHASE. DETAILED INFORMATION ABOUT THE E-RATE PROGRAM CAN BE FOUND AT HTTP://WWW.USAC.ORG/SL/. IT IS A REQUIREMENT THAT THE AWARDED VENDOR WILL PROVIDE A SERVICE PROVIDER IDENTIFICATION NUMBER (SPIN) AND MAINTAIN ELIGIBLE STATUS WITH THE UNIVERSAL SERVICE ADMINISTRATIVE COMPANY (USAC) AND THE FEDERAL COMMUNICATIONS COMMISSION (FCC) IN ORDER TO PARTICIPATE IN THE E-RATE PROGRAM. IN THE EVENT THAT AN E-RATE ELIGIBLE APPLICANT APPLIES FOR E-RATE ELIGIBLE SERVICES AND IS DENIED FUNDING BY USAC OR FCC THE VENDOR MUST AGREE THAT THE APPLICANT IS TO NOT BE HELD LIABLE FOR THE PURCHASE OF THE SERVICES THAT WERE TO BE ESTABLISHED AS A RESULT OF THE E-RATE APPLICATION. FREIGHT TERMS: ALL ORDERS SHALL BE F.O.B. DESTINATION TO ANY POINT IN ALABAMA. ITEMS WILL BE DELIVERED TO THE OFFICE OF THE ORDERING AGENCY LISTED ON THE PURCHASE ORDER WITH ALL FREIGHT CHARGES PAID BY THE VENDOR. DOCK DELIVERIES ARE NOT ACCEPTABLE. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 8 CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, THIRD, FOURTH, AND FIFTH 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND, THIRD, FOURTH, OR FIFTH 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST, SECOND, THIRD, OR FOURTH 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH PERIOD. NOTICE: UNDER STATE PURCHASING LAWS, AGENCIES HAVE THE RIGHT TO CANCEL SERVICE WITH A THIRTY DAY WRITTEN NOTICE (THIS WOULD BE A PURCHASE ORDER CHANGE). THERE WILL BE NO EARLY TERMINATION FEE APPLIED. NEW EQUIPMENT: ALL EQUIPMENT MUST BE NEW AND UNUSED AND ACCEPTABLE BY THE ORIGINAL EQUIPMENT MANUFACTURER FOR THEIR MAINTENANCE. PRICE DECREASES: THE BUYER SHALL BE NOTIFIED IMMMEDIATELY IF THERE ARE ANY PRICE DECREASES AFFECTING A STATE TERM CONTRACT. THE STATE SHALL RECEIVE THE BENEFIT OF THE DECREASE AS SOON AS POSSIBLE IN ACCORDANCE WITH THE WRITTEN NOTIFICATION FROM THE CONTRACT VENDOR. QUANTITY: PROMOTIONAL OFFERINGS CONSISTING OF CONTRACT ITEMS* WILL BE CONSIDERED AND ARE OFFERED AT A REDUCED PRICE FOR THE PROMOTIONAL PERIOD. A PROMOTIONAL OFFERING OF ITEMS NOT ON CONTRACT WILL BE CONSIDERED IF THE PRICE IS EQUAL TO OR LESS THAN THE SUM OF THE CONTRACT PRICES. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 9 THE STATE WILL NOT FILE FOR REBATES; THE VENDOR MUST OFFER AND BILL AT THE NET DISCOUNTED PRICE OF THE APPLICABLE OFFERING. VOLUME DISCOUNTS WILL BE ALLOWED WITH THE PROVISION THAT ANY PURCHASING ENTITY THAT PURCHASES THE EQUIVALENT VOLUME BE OFFERED THE SAME RATE OF DISCOUNT. *PROMOTIONS MAY ONLY BE EXTENDED TO EQUIPMENT AND ACCESSORIES. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 10 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4011101 912016656-00 DENISE GUY NET AT&T MOBILITY NATIONAL 205-657-0001 2-3 DAYS ARO ACCOUNTS LLC 4001 CARMICHAEL ROAD SUITE 450 MONTGOMERY AL 36106 866-812-4751 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT INFORMATION PAGE: 11 CONTRACT VENDOR NUMBER/VENDOR NAME NUMBER KNOA DESCRIPTION 4011101 91201665600 AT&T MOBILITY NATIONAL ADDITIONAL CONTACTS: - DENISE GUY (205) 657-0001 EMAIL: DENISE.GUY@ATT.COM - TECHNICAL SUPPORT: 1-800-999-5445 - WARRANTY EXCHANGE - 1-800-999-5445 - DATA DEVICE SUPPORT - 1-800-999-5445 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 12 PAGES.