PROG ID: POCNBK3A STATE OF ALABAMA DATE: 05/10/08 DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TELEPHONE EQUIPMENT CONTRACT T-NUMBER....... : T305 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : SEPTEMBER 1, 2005 TO AUGUST 31, 2009 SOLICITATION NO : 2157753 CONTRACT BUYER...... : PAT ANTLE BUYER PHONE.. : (334) 242-7253 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 05/10/08 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PURPOSE: ESTABLISH A CONTRACT FROM THE ITEMS LISTED FOR ALL STATE AGENCIES. CONTRACT PRICES ARE AVAILABLE TO ALL LOCAL GOVERNMENTAL AGENCIES AND SCHOOLS. *********** I M P O R T A N T I N F O R M A T I O N *********** ANY AGENCY DESIRING TO USE THIS CONTRACT WILL NEED TO CONTACT BRANAN CAHILL (205) 981-4444, OR 1-888-634-5535, OR (205) 981-4445 FAX, REGARDING THE PROPER CONFIGURATIONS FOR KEY SYSTEMS, ADD-MOVES- CHANGES TO KEY SYSTEMS, HEARING IMPAIRED DEVICES, WIRING, ETC. MR. CAHILL WILL FURNISH A BREAKDOWN OF PRICES FOR INDIVIDUAL ITEMS, LABOR CHARGES, ETC. ***************************************************************** SOLICITATION NUMBER : 2157753 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 AWARD: AWARD WILL BE MADE "ALL OR NONE" TO THE LOWEST RESPONSIBLE BIDDER MEETING ALL SPECIFICATIONS. DELIVERY TIME FRAME: ALL ITEMS ORDERED MUST BE DELIVERED TO THE "SHIP TO" ADDRESS SHOWN ON THE P.O. WITHIN THIRTY (30) DAYS OF VENDOR'S RECEIPT OF ORDER. DELIVERY: ITEMS ARE TO BE DELIVERED TO VARIOUS LOCATIONS THROUGHOUT THE 67 COUNTIES IN ALABAMA. THE EXACT LOCATIONS AND QUANTITIES WILL BE PROVIDED BY THE ORDERING AGENCY. PRORATION: ANY PROVISION OF A CONTRACT RESULTING FROM THIS BID TO THE CONTRARY NOTWITHSTANDING, IN THE EVENT OF FAILURE OF THE STATE TO MAKE PAYMENT HEREUNDER AS A RESULT OF PARTIAL UNAVAILABILITY, AT THE TIME SUCH PAYMENT IS DUE, OF SUCH SUFFICIENT REVENUES OF THE STATE TO MAKE SUCH PAYMENT (PRORATION OF APPROPRIATED FUNDS FOR THE STATE HAVING BEEN DECLARED BY THE GOVERNOR PURSUANT TO SECTION 41-4-90 OF THE CODE OF ALABAMA 197), THE CONTRACTOR SHALL HAVE THE OPTION, IN ADDITION TO THE OTHER REMEDIES OF THE CONTRACT, OF RENEGOTIATING THE CONTRACT (EXTEND- ING OR CHANGING PAYMENT TERMS OR AMOUNTS) OR TERMINATING THE CONTRACT. PAYMENT: INVOICES WILL NOT BE PAID UNTIL ALL ITEMS HAVE BEEN DELIVERED TO THE DESTINATION IN SATISFACTORY CONDITION. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 NEW EQUIPMENT: ALL EQUIPMENT MUST BE NEW AND UNUSED AND ACCEPTABLE BY THE ORIGINAL EQUIPMENT MANUFACTURER FOR THEIR MAINTENANCE. SUBSEQUENT ORDERS OF PARTS AND TELEPHONES MAY BE FOR REFURBISHED ITEMS. VENDORS MUST PROVIDE PRICING FOR REFURBISHED PARTS AND TELEPHONE SETS IN THEIR CATALOG. PRICE DECREASES: THE BUYER SHALL BE NOTIFIED IMMMEDIATELY IF THERE ARE ANY PRICE DECREASES AFFECTING A STATE TERM CONTRACT. THE STATE SHALL RECEIVE THE BENEFIT OF THE DECREASE AS SOON AS POSSIBLE IN ACCORDANCE WITH THE WRITTEN NOTIFICATION FROM THE CONTRACT VENDOR. FIRM PRICING: ALL PRICES QUOTED MUST BE FIRM FOR A PERIOD OF THREE (3) YEARS FROM THE VENDOR'S NOTIFICATION OF AWARD. PRIME CONTRACTOR RESPONSIBILITIES: THE VENDOR IS RESPONSIBLE FOR DELIVERY, INSTALLATION AND MAINTENANCE FOR ALL EQUIPMENT AND CONTRACTED SERVICES. VENDOR WILL BE THE SOLE POINT OF CONTACT FOR CONTRACTUAL MATTERS, PERFORMANCE OF SERVICES AND REMITTANCE. ITEMS BEING BID WHERE THE VENDOR IS NOT THE ORIGINAL EQUIPMENT MANUFACTURER MUST BE IDENTIFIED AND EXPLAINED IN THE BID. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 5 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4008756 581536788-03 BRANAN CAHILL NET DIGITEL CORP 205-981-4444 30 DAYS ARO 888-634-5535 SUITE #410 400 RIVERHILLS BUS PK BIRMINGHAM AL 35243 205-981-4445 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 6 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4008756 00001 725-55-089390 31382.46000 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, TARGET SYSTEM, NEW THE ABOVE TARGET SYSTEMS WILL NOT BE AWARDED. THESE PRICES WILL BE USED FOR EVALUATION PURPOSES ONLY. VENDOR TO INCLUDE THREE (3) COPIES OF BID IN ADDITION TO THE ORIGINAL. 4008756 00002 725-55-089391 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM COMMON EQUIPMENT, NEW, BASIC HARDWARE AND SOFTWARE. PERCENTAGE OFF CATALOG PRICE. 4008756 00003 725-55-089392 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM STATION EQUIPMENT, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00004 725-55-089393 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, STATION OUTLETS, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00005 725-55-089394 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM CONNECTORS, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00006 725-55-089395 -20.00 % 581536788-03 NET EA DIGITEL CORP DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 7 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME KEY SYSTEM, ADAPTERS, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00007 725-55-089396 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, CABLING, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00008 725-55-089397 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, TRUNK/LINE/STATION (CARDS), NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00009 725-55-089398 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, CONSOLES, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00010 725-55-089399 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, CABINETS/SHELVES, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00011 725-55-089400 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, CALL ACCOUNTING, CALL MANAGEMENT, AND CALL DETAIL EQUIPMENT (SMDR), AND ACCESSORIES, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00012 725-55-089401 -20.00 % 581536788-03 NET EA DIGITEL CORP DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 8 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME KEY SYSTEM CUSTOMER ADMINISTRATION SYSTEM, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00013 725-55-089402 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM DATA COMMUNICATIONS EQUIPMENT, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00014 725-55-089403 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM UNINTERRUPTIBLE POWER SYSTEM, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00015 725-55-089404 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, OPTIONAL HARDWARE AND SOFTWARE, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00016 725-55-089405 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, MISCELLANEOUS, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00017 725-55-089406 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, EXPANSION MODULE, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00018 725-55-089407 -20.00 % 581536788-03 NET EA DIGITEL CORP DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 9 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME KEY SYSTEM, SERVICE/MAINTENANCE, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00019 725-55-089408 -20.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, LABOR COST, NEW PERCENTAGE OFF CATALOG PRICE. 4008756 00020 725-55-089409 -10.00 % 581536788-03 NET EA DIGITEL CORP KEY SYSTEM, MOVE/ADD/CHANGE PERCENTAGE APPLIED TO LABOR CHARGE AFTER THE INITIAL INSTALLATION (NEW EQUIPMENT) DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 10 PAGES.