PROG ID: POCNBK3A STATE OF ALABAMA DATE: 02/23/08 DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TRAFFIC CITATION AND COMPLAINT CONTRACT T-NUMBER....... : T395 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : FEBRUARY 25, 2008 TO FEBRUARY 24, 2009 SOLICITATION NO : 2191567 CONTRACT BUYER...... : SUSAN JANA BUYER PHONE.. : (334) 242-7173 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 02/23/08 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SOLICITATION NUMBER : 2191567 ASSIGNMENT OF CONTRACT: TO ASSIGN, SUBLET OR TRANSFER ANY CONTRACT RESULTING FROM THIS SOLICITATION, THE VENDOR'S WRITTEN REQUEST MUST BE APPROVED BY THE STATE PURCHASING DIRECTOR. DELIVERY TIME FRAME: BOOKS MUST BE DELIVERED TO THE ORDERING AGENCY WITHIN TWO (2) DAYS FROM ORDER DATE, EXCLUDING STATE/FEDERAL HOLIDAYS AND WEEKENDS. THE INITIAL SET-UP TIME ALLOWED THE AWARDED VENDOR IS 30 DAYS TO PRINT DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 THE BOOKS AND HAVE THEM READY FOR DISTRIBUTION. FREIGHT: BID IS F.O.B. DESTINATION. ANY FREIGHT CHARGES MUST BE INCLUDED IN THE BID PRICES. FREIGHT MUST NOT BE SHOWN SEPARATELY ON THE ITB OR INVOICE(S). CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, THIRD, FOURTH, AND FIFTH 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND, THIRD, FOURTH, OR FIFTH 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST, SECOND, THIRD, OR FOURTH 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH PERIOD. ORDERING PROCESS: PURCHASES FOR STATE AGENCIES WILL BE MADE BY CONTRACT RELEASE ORDERS SHOWING SPECIFIC SHIPPING INFORMATION. CITIES, COUNTIES, SCHOOL SYSTEMS AND OTHER POLITICAL SUBDIVISIONS WILL BE RESPONSIBLE FOR ISSUING THEIR OWN PURCHASE ORDERS DIRECTLY TO THE VENDOR. QUANTITY: 45,000 BOOKS IS THE INITIAL QUANTITY TO BE PRINTED AND WAREHOUSED FOR ORDERS TO BE PLACED BY VARIOUS AGENCIES. AOC WILL ADVISE THE VENDOR ON ADDITIONAL QUANTITIES NEEDED DURING THE FIRST YEAR BEYOND THE INITIAL 45,000 AND ON ALL SUBSEQUENT YEAR QUANTITIES. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 THE YEARLY ESTIMATED QUANTITY IS 45,000 BOOKS (225,000 IF CONTRACT DURATION LASTS 5 YEARS); HOWEVER, EXACT QUANTITIES ARE UNKNOWN. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 5 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4009994 311389038-00 RODGERS LIVENGOOD NET PRINTSOUTH CORPORATION 706-565-5383 10-12 WKS ARO D/B/A MIAMI SYSTEMS 5309 PINE NEEDLE DRVIE COLUMBUS GA 31907 706-565-7533 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 6 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4009994 00001 966-12-069895 2.06000 311389038-00 NET BOOK PRINTSOUTH CORPORATION PRINTING, UTC-1 "UNIFORM TRAFFIC TICKET D/B/A MIAMI SYSTEMS AND COMPLAINT" FORMS PER PROVIDED SPECIFICATIONS. "BOOK" = ONE BOOK OF 25 4-PART FORMS DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 7 PAGES.