PROG ID: POCNBK3A STATE OF ALABAMA DATE: 01/05/07 DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD PRINTING AND BINDING CONTRACT T-NUMBER....... : T400 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : OCTOBER 1, 2006 TO SEPTEMBER 30, 2008 SOLICITATION NO : 2165308 CONTRACT BUYER...... : SUSAN JANA BUYER PHONE.. : (334) 242-7173 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 01/05/07 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * S P E C I A L N O T E S * * * * * * * * * * * * 1. AGENCIES ARE TO DISREGARD REFERENCES TO CLASSES 2(A) AND 2(B) - THESE ARE FOR LEGISLATIVE USE ONLY. 2. THIS CONTRACT IS NOT TO BE USED FOR SNAP-APART OR CONTINUOUS FORMS, PRINT ON DEMAND, SPECIALTY OR PROMOTIONAL ITEMS, BUSINESS CARDS, VARIABLE DATA, NEWSPRINT, OR ANY JOB THAT CANNOT BE FIGURED BY THE FRANKLIN ESTIMATING SYSTEM. 3. OVERRUNS ARE NOT ACCEPTABLE AND REQUESTS FOR PAYMENT WILL BE REJECTED. ********************************************************************** DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 PRINTING GUIDELINES ******************* GENERAL: 1. REQUISITIONS AND PURCHASE ORDERS FOR ANY PRINTING JOB MUST BE APPROVED BY THE DIRECTOR OF STATE PURCHASING OR HIS/HER REPRESENTATIVE PRIOR TO INITIATION OF WORK BY THE CONTRACTOR. 2. SUFFICIENT LEAD TIME IS A NECESSITY FOR PRINTING JOBS. A REALISTIC DELIVERY DATE IS REQUESTED IN ORDER TO ALLOW THE PRINTER TO COORDINATE HIS/HER PRODUCTION SCHEDULES. 3. EMERGENCY PRINTING JOBS REQUIRING SPECIAL HANDLING MUST BE SUBMITTED WITH A LETTER SIGNED BY THE AGNECY HEAD STATING THE REASON FOR THE EMERGENCY REQUEST. LACK OF PLANNING IS NOT SUFFICIENT REASON FOR SUBMITTING A REQUEST FOR SPECIAL HANDLING AND WILL BE PROCESSED THROUGH NORMAL PROCEDURES. 4. PROBLEMS AND/OR COMPLAINTS BY EITHER REQUESTING DEPARTMENT OR CONTRACTOR SHOULD BE MADE AT THE EARLIEST POSSIBLE TIME, IN WRITING, TO THE BUYER. SUCH NOTIFICATION SHOULD BE SPECIFIC IN NATURE AND PROVIDE ALL INFORMATION NECESSARY FOR AN EVALUATION. ********************************************************************** RESPONSIBILITIES **************** DEPARTMENTS/REQUESTING AGENCIES: 1. AGENCIES MUST ALLOW SUFFICIENT TIME FOR THE VENDOR TO COMPLETE THE JOB. LACK OF PLANNING DOES NOT CONSTITUTE AN EMERGENCY. 2. CONTACT THE PRINTER PRIOR TO ENTERING A REQUISITION IN SNAP IN ORDER TO COMPILE AND COORDINATE THE PRINTING JOB. AN "INTENT TO PRINT" PACKAGE IS TO BE ASSEMBLED AND SHOULD CONSIST OF ALL PERTINENT MATERIALS AND DATA, SAMPLES, ETC. THIS PACKAGE WILL DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 BE FINALIZED AND ACCEPTED BY THE PRINTER WHO WILL, IN TURN, FURN- ISH A JOB COST SHEET BASED UPON THE INFORMATION PROVIDED IN THE PACKAGE. 3. REQUISITION REQUIREMENTS: THE ORIGINAL REQUISITION MUST HAVE THE NAME AND TELEPHONE NUMBER OF A DESIGNATED AGENCY CONTACT PERSON WHO WILL BE RESPONSIBLE FOR PROVIDING INFORMATION TO PURCHASING OR TO THE PRINTER, APPROVING PROOFS, OR PERFORM ANY OTHER FUNCTION RELATED TO THE PRINTING OF THIS JOB. DETAILS OF THE PRINTING JOB ARE TO APPEAR ON THE REQUISITION (I.E. QTY, DESCRIPTION, COST BREAKDOWN OF JOB) OR THE AGENCY MAY PUT "SEE ATTACHED" FOR THE DESCRIPTION AND ATTACH 4 COPIES OF THE FRANKLIN WORKSHEET TO THE REQUISITION. 4. MAKE SURE THAT ALL INFORMATION GIVEN TO THE VENDOR IS ACURATE. REVIEW PROOF(S) CAREFULLY FOR ACCURACY. ERRORS THAT WERE ON THE PROOF, BUT NOT CAUGHT BY THE AGENCY, ARE THE RESPONSIBILITY OF THE AGENCY. THE AGENCY WILL STILL BE RESPONSIBLE TO ACCEPT AND PAY FOR THE JOB. 5. ONCE THE REQUISITION HAS BEEN APPROVED BY STATE PURCHASING AND THE PURCHASE ORDER ISSUED, ANY CHARGES INCURRED DUE TO ERRORS OR OMISSIONS CONTAINED IN THE REQUISITION PACKAGE WILL BE THE RESPONSIBILITY OF THE REQUESTING DEPARTMENT. CHANGES MUST BE DISCUSSED WITH THE CONTRACT VENDOR FIRST. THE CONTRACT VENDOR WILL PROVIDE THE AGENCY WITH A FRANKLIN WORKSHEET CONTAINING THE CHARGES RELATED TO THE CHANGE. THE AGENCY MUST THEN SUBMIT A PURCHASE ORDER CHANGE ALONG WITH A COPY OF THE FRANKLIN WORKSHEET SHOWING THE BREAKDOWN OF CHARGES. AGENCIES MUST EITHER WRITE THE DESCRIPTION OF THE CHANGE AND CHARGES IN THE TEXT PORTION OF THE FORM 1200 (PURCHASE ORDER CHANGE FORM) OR PUT "SEE ATTACHED" IN THE TEXT PORTION AND ATTACH 4 COPIES OF THE FRANKLIN WORKSHEET. CHANGES AND/OR MODIFICATIONS TO A PRINT PACKAGE ACCEPTED BY THE CONTRACT PRINTER AFTER A PURCHASE ORDER HAS BEEN ISSUED MUST BE APPROVED IN WRITING BY THE STATE DIRECTOR OF PURCHASING. ONLY DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 5 AFTER THAT APPROVAL IS RECEIVED SHOULD THE CONTRACTOR ACCEPT OR INITIATE SUCH CHANGES OR MODIFICATIONS. PURCHASE ORDER MODIFICATIONS WILL BE MADE ACCOMMODATING NEEDED CHANGES IF THE PRINT JOB HAS NOT PROGRESSED BEYOND THE REASONABLE INTERRUPTION POINT. ("REASONABLE INTERRUPTION" IS DEFINED AS THE POINT WHERE CHANGES BECOME UNDULY COSTLY TO THE CONTRACTORAND/OR THE STATE.) CONTRACTOR: 1. COMPLY WITH SPECIFICATIONS, SAMPLES AND OTHER PERTINENT INFORMA- TION CONTAINED IN THE "INTENT TO PRINT" PACKAGE AS ACCEPTED FROM THE REQUESTING DEPARTMENT AND CONTAINED IN A SUBSEQUENT PURCHASE ORDER. 2. PROVIDE QUALITY WORKMANSHIP. 3. PROVIDE DELIVERY OF PRINT JOBS BY THE PREVIOUSLY AGREED UPON DATE. IF DELIVERY DEADLINE CANNOT BE MET FOR ANY REASON, THE CONTRACTOR WILL IMMEDIATELY UPON MAKING THIS DETERMINATION, IN WRITING, ADVISE THE DEPARTMENT CONTACT PERSON AND THE STATE DIRECTOR OF PURCHASING OF THE (1) ORIGINAL DELIVERY DATE, (2) CAUSE OR REASON FOR DELAY AND (3) REVISED DATE OF DELIVERY. 4. COORDINATE FRANKLIN ESTIMATING PRICES WITH STATE PURCHASING IN ORDER TO ASSURE THAT JOBS ARE BEING ESTIMATED CORRECTLY. 5. WILL NOT INITIATE WORK ON A JOB UNTIL A PURCHASE ORDER HAS BEEN ISSUED. 6. WILL NOT PROVIDE A JOB COST SHEET TO THE DEPARTMENT UNTIL SUCH TIME AS ALL INFORMATION AND DOCUMENTS ARE DETERMINED TO BE SATISFACTORY AND PRINT PACKAGE IS ACCEPTED. 7. WILL FOLLOW THE BID SPECIFICATIONS IN DETERMINING IF A JOB FALLS DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 6 INTO CLASS 3 OR 4 AND STATE SO ON THE FRANKLIN WORKSHEET. ALSO, THE VENDOR IS RESPONSIBLE TO NOTIFY AGENCIES IN WRITING IF A JOB BEING REQUESTED IS A NON-CONTRACT JOB. INSTRUCTIONS FOR PROCESSING RELEASE ORDERS ------------------------------------------ THE SNAP SYSTEM WILL COMPUTE DISCOUNTS FOR EACH CLASS OF PRINTING. THE EXTENDED AMOUNT SHOWN ON A PURCHASE ORDER WILL REFLECT THE PROPER DISCOUNTED PRICE. WHEN INITIAL ENTRY OF A RELEASE ORDER IS MADE BY EITHER AN AGENCY OR DIVISION OF PURCHASING, THE UNIT PRICE TO BE ENTERED FOR COMMODITY #966-50-060925 (CLASS 3 LINE 00004) OR #966-12-060927 (CLASS 4 LINE 00006) WILL BE THE TOTAL COST OF THE JOB BEFORE THE DISCOUNT IS APPLIED. LINE 05 (CLASS 3) AND LINE 07 (CLASS 4) FOR STORAGE AND PULL CHARGES WILL ONLY BE USED BY AGENCIES WHO HAVE A VERY LARGE QUANTITY PRINTED AND HELD BY THE VENDOR FOR LATER USE. AGENCIES USING EITHER OF THESE LINES SHOULD GET FROM THE VENDOR AN ESTIMATE OF HOW MANY SKIDS, MONTHS, AND PULLS THAT MAY BE EXPECTED FOR THIS JOB. AGENCIES WILL THEN ENTER AN ESTIMATED DOLLAR AMOUNT IN THE UNIT PRICE TO COVER THESE CHARGES. PLEASE KEEP IN MIND THAT A PURCHASE ORDER CHANGE MAY BE DONE LATER TO INCREASE OR DECREASE THE ENCUMBRANCE FOR THESE LINES. * * * * * * * * * * S P E C I A L R E M I N D E R * * * * * * * ** PLEASE MAKE SURE TO REVIEW THE JOBS THAT WILL NOT BE CONSIDERED AS FALLING WITHIN THIS CONTRACT. JOBS THAT ARE NOT CONTRACT WILL EITHER HAVE TO BE DONE AS A PR1 (WITH QUOTES) OR PR2 (BID). SUFFICIENT TIME MUST BE ALLOWED FOR THE BID PROCESS ... APPROXIMATELY 4 - 6 WEEKS. AGAIN, FAILURE TO PLAN DOES NOT CONSTITUTE AN EMERGENCY. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SOLICITATION NUMBER : 2165308 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 7 LENGTH: THIS CONTRACT WILL BE IN EFFECT FOR A PERIOD OF TWENTY-FOUR (24) MONTHS, BEGINNING 10/01/06 - 09/30/08. ALL PRICING MUST BE HELD FIRM FOR THE DURATION OF THE CONTRACT. ASSIGNMENT OF CONTRACT: TO ASSIGN, SUBLET OR TRANSFER ANY CONTRACT RESULTING FROM THIS SOLICITATION, THE VENDOR'S WRITTEN REQUEST MUST BE APPROVED BY THE STATE PURCHASING DIRECTOR. FREIGHT: BID IS F.O.B. DESTINATION. ALL FREIGHT CHARGES TO ONE SINGLE DESTINATION MUST BE INCLUDED IN THE BID PRICES (EXCEPT AS NOTATED BELOW FOR CLASS 3 AND 4 MULTIPLE DESTINATIONS OR MAILING SCENARIOS) CLASSES 2(A) AND 2(B) - FREIGHT MUST BE INCLUDED IN BID PRICES FOR DELIVERIES TO ALL LOCATIONS, AS PER THE BID SPECIFICATIONS. EXACT DELIVERY LOCATIONS WILL BE PROVIDED BY THE SECRETARY OF STATE'S OFFICE CLASSES 3 AND 4 - FREIGHT MUST BE INCLUDED IN THE BID PRICE FOR DELIVERY TO A SINGLE LOCATION. IF MULTIPLE DELIVERY LOCATIONS ARE REQUESTED BY THE AGENCY, THE VENDOR MAY CHARGE ONLY ACTUAL SHIPPING CHARGES FOR LOCATIONS AFTER THE FIRST INITIAL LOCATION DELIVERY. VENDORS MUST SUBMIT A COPY OF DETAILED CHARGES TO THE AGENCY, SO THAT A PO CHANGE MAY BE DONE TO ALLOW FOR THE ADDITIONAL SHIPPING. IF THE JOB INCLUDES MAILING OF THE ENTIRE JOB TO INDIVIDUAL ADDRESSES, THE MAILING CHARGES (EXCLUDING POSTAGE, WHICH WILL BE PAID DIRECTLY TO THE POST OFFICE BY THE AGENCY) WILL BE FIGURED BY THE FRANKLIN ESTIMATING SYSTEM PRICING. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 8 PRE-PRESS MATERIALS: ALL ORIGINAL PRE-PRESS MATERIALS (PLATES, NEGATIVES, MECHANICALS, FLATS, ETC.) USED IN PRINTING THE JOB ARE TO BECOME THE PROPERTY OF THE STATE OF ALABAMA AND MUST BE RETURNED WITHOUT CHARGE TO THE AGENCY. FAILURE TO PROVIDE THESE MATERIALS WILL BE VIEWED AS AN INCOMPLETE DELIVERY. THESE MATERIALS ARE TO BE ENCLOSED IN AN ENVELOPE OR OTHER SUITABLE PACKAGING AND IDENTIFIED WITH DETAILED INFORMATION SUCH AS AGENCY, DOCUMENT NAME/NUMBER, AND PURCHASE ORDER NUMBER. IT WILL BE THE AGENCY'S RESPONSIBILITY TO KEEP AND STORE THE PRE-PRESS MATERIALS. EVERY EFFORT MUST BE MADE TO UTILIZE EXISTING PRE-PRESS MATERIALS FOR EXACT REPRINTS. IT WILL BE THE ORDERING AGENCY'S RESPONSIBILITY TO GET ANY PRE-PRESS MATERIALS TO THE VENDOR FOR USE. ORDERING PROCESS: JOBS FOR THE SECRETARY OF STATE'S OFFICE FOR CLASSES 2(A) & 2(B) WILL BE DONE FROM AN OPEN-ENDED PURCHASE ORDER. INVOICES FOR COMPLETED JOBS MUST SHOW THE YEAR OF ACTS OR JOURNALS THAT HAVE BEEN PRINTED, AS WELL AS QUANTITIES WITH NUMBER OF PAGES AND/OR NUMBER OF VOLUMES OF BOUND ACTS OR JOURNALS, AS WELL AS THE CONTRACT PRICING. PURCHASES BY STATE AGENCIES FOR CLASSES 3 & 4 WILL BE MADE BY CONTRACT RELEASE ORDERS SHOWING SPECIFIC SHIPPING INFORMATION. CITIES, COUNTIES, SCHOOL SYSTEMS AND OTHER POLITICAL SUBDIVISIONS WILL BE RESPONSIBLE FOR ISSUING THEIR OWN PURCHASE ORDERS DIRECTLY TO THE VENDOR. JOBS FOR CLASSES 3 & 4 MUST NOT BE STARTED WITHOUT THE VENDOR FIRST OBTAINING A PURCHASE ORDER FROM STATE PURCHASING. THIS RULE SHALL BE RIGIDLY ENFORCED. PRINTING OVERRUNS: DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 9 THE STATE OF ALABAMA WILL ONLY PAY FOR PRINTING THE EXACT QUANTITY OF THE ITEM(S) ORDERED. THE STATE WILL NOT PAY FOR ANY OVERRUNS NOR WILL IT PAY FOR MORE THAN THE QUANTITY ACTUALLY DELIVERED SHOULD THE AMOUNT DELIVERED BE LESS THAN THE AMOUNT ORIGINALLY ORDERED. THE VENDOR MAY DELIVER ANY OVERRUN AND THE STATE MAY ACCEPT THE OVERRUN; HOWEVER, THE OVERRUNS WILL BE AT "NO CHARGE" AND THE STATE WILL ONLY PAY FOR THE AMOUNT ORIGINALLY ORDERED. DELIVERY REQUIREMENTS: ALL ORDERS MUST BE INSIDE DELIVERY - DOCK DELIVERY IS NOT ACCEPTABLE. DEGREE OF DIFFICULTY: THE DEGREE OF DIFFICULTY FACTOR FOR ESTIMATING PURPOSES WILL BE DEFINED AS PER THE FRANKLIN ESTIMATING SYSTEM. ALL STATE WORK MUST BE DONE AT EXCELLENT, GOOD, OR ORDINARY QUALITY. EXCELLENT: EXCELLENT QUALITY OFFSET WORK IS USED FOR HIGH (+15%) QUALITY COLOR OR BLACK AND WHITE PRINTING WHERE ACCURATE REGISTER AND HIGHEST GRADE WORK IS CONTEMPLATED. SUCH JOBS HAVE VERY FINE LINES AND DRAWINGS, HALFTONES AND OTHER SCREENS, LARGE REVERSE AREAS, SOLID AREAS, AND COLORS PRINTING ONE OVER THE OTHER. METALLIC INKS MAY BE USED. PAPER AND BINDERY OPERATIONS SHOULD BE IN KEEPING W/ OTHER OPERATIONS. GOOD: GOOD QUALITY OFFSET WORK IS USED FOR THE MAJORITY OF (0%) BLACK AND WHITE AND COLORED JOBS WHERE NORMAL REGISTER AND GOOD WORK ARE CONTEMPLATED. SUCH JOBS MAY HAVE MEDIUM LINES AND DRAWINGS, HALFTONES, AND OTHER SCREENS, REVERSES SOLID AREAS, AND LIGHT AREAS OF COLOR PRINTING ONE OVER THE OTHER. METALLIC INKS AND PROCESS WORK ARE NOT GENERALLY INCLUDED. PAPER AND BINDERY OPERATIONS SHOULD BE IN KEEPING WITH ALL DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 10 OTHER OPERATIONS. GOOD IS THE BASE QUALITY IN ALL SECTIONS. ORDINARY: ORDINARY OR ACCEPTABLE/DISCOUNT QUALITY OFFSET WORK (-15%) IS USED FOR THE LEAST EXPENSIVE KIND OF NON-REGISTER WORK. SUCH JOBS ARE PRODUCED FROM ANY KIND OF COPY AND HAVE COARSE LINES AND DRAWINGS, SMALL REVERSE AND SOLID AREAS. COARSE SCREEN HALFTONES AND OTHER SCREENS MAY BE USED, BUT WITH NO COLORS TO PRINT ONE OVER THE OTHER, NO METALLIC INKS, AND NO PROCESS WORK INCLUDED. PAPER AND BINDERY OPERATIONS SHOULD BE IN KEEPING WITH ALL OTHER OPERATIONS. PROOF CHOICE: AGENCIES MUST BE GIVEN THE CHOICE IN THE TYPE OF PROOF TO BE DONE FOR THE JOB. EVERY EFFORT MUST BE MADE TO ENSURE THAT ALL PROOF CHOICES AND THEIR COSTS ARE PROVIDED TO THE AGENCIES SO THAT THE AGENCY MAY MAKE AN INFORMED DECISION ON THE TYPE OF PROOF TO BE ORDERED. IF THE AGENCY ELECTS TO HAVE A CERTAIN TYPE OF PROOF OR NO PROOF AT ALL, THEY WILL ASSUME THE RISK OF ANY ERRORS RELATED TO THE CHOICE OR LACK OF PROOF. WRITTEN DOCUMENTATION MUST BE KEPT FOR PROOF CHOICES THAT GO AGAINST THE ADVICE OF THE PRINTING VENDOR(S). WORKSHEET TIME FRAME: VENDOR(S) FOR CLASSES 3 AND 4 MUST PROVIDE FRANKLIN ESTIMATE TO THE AGENCY WITHIN 3 BUSINESS DAYS (EXCLUDING WEEKENDS AND HOLIDAYS). IF THIS TIME FRAME CANNOT BE MET, VENDOR MUST COMMUNICATE WITH THE AGENCY AND STATE PURCHASING TO EXPLAIN THE DELAY AND GIVE A TIME WHEN THE ESTIMATE CAN BE EXPECTED. PAPER AND ENVELOPES: AWARDED VENDOR(S) FOR CLASSES 3 AND 4 WILL BE REQUIRED TO PURCHASE PAPER/ENVELOPES FOR STATE JOBS FROM THE VENDOR(S) ON THE STATE OF ALABAMA T103 CONTRACT, AT THE CONTRACT PRICE. (T103 CONTRACT IS DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 11 AVAILABLE FOR VIEWING ON STATE PURCHASING'S WEBSITE UNDER THE LINK FOR "LIST OF ACTIVE STATEWIDE CONTRACTS") THE VENDOR(S) FOR CLASSES 3 AND 4 MUST SUBMIT A COPY OF THE PURCHASE ORDER AND FRANKLIN ESTIMATING WORKSHEET TO THE T103 VENDOR(S) WHEN PLACING THE ORDER. PAPER THAT IS NOT ON THE T103 CONTRACT MAY BE PUCHASED FROM A SUPPLIER OF THE AWARDED VENDOR'S CHOICE. DOCUMENTATION OF ACTUAL COST MUST BE PROVIDED WITH THE FRANKLIN WORKSHEET TO SHOW PAPER COST. PRICES ENTERED INTO FRANKLIN FOR JOB COMPUTATION MUST BE AT THE PRICE SHOWN ON THE T103 CONTRACT FOR CONTRACT PAPER/ENVELOPES OR AT ACTUAL COST FOR NON-CONTRACT PAPER/ENVELOPES. VENDOR(S) MAY ADD A MARKUP ADJUSTMENT OF 5% TO THE PAPER COST TO COVER HANDLING, AS WELL AS ADD BACK THE PERCENTAGE BID OFF OF FRANKLIN TO THE PAPER AS A MARKUP. EXAMPLE: IF THE PERCENTAGE BID OFF FRANKLIN IS 20%, THE PAPER MARKUP ADJUSTMENT WOULD BE 25%. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD SPECIFICATIONS PAGE: 12 DEPARTMENT OF FINANCE ********************************************************************** GENERAL JOB INFORMATION *********************** PRINTING ESTIMATING SOFTWARE REQUIREMENTS (CLASSES 3 AND 4 ONLY): CONTRACT VENDOR(S) FOR CLASSES 3 AND 4 MUST HAVE AND MAINTAIN THE NEWEST FRANKLIN ESTIMATING SOFTWARE, 5.4 OR GREATER, BASIC OR PRO, AND USE THE SOFTWARE FOR ESTIMATING ALL STATE JOBS UNDER THESE TWO CLASSES. THE CONTRACT VENDOR(S) WILL BE REQUIRED TO COORDINATE THEIR MACHINERY AND INK PRICES WITH STATE PURCHASING FOR THE DURATION OF THE CONTRACT. ********************************************************************** INVOICE REQUIREMENTS: ALL CONTRACT VENDORS MUST PROVIDE DETAILED INVOICES TO THE AGENCIES, INCLUDING THE PURCHASE ORDER NUMBER. FOR CLASSES 2(A) AND 2(B), THE INVOICE MUST CONTAIN THE YEAR AND PAGE AND/OR VOLUME COUNT FOR THE PAMPHLET ACTS, BOUND ACTS, OR JOURNALS. INVOICES MUST ALSO BE ACCOMPANIED BY A DETAILED DELIVERY LIST SHOWING WHERE THE ACTS, BOUND ACTS, AND/OR JOURNALS WERE DELIVERED TO. FOR CLASSES 3 AND 4, THE INVOICE MUST MIRROR THE WORKSHEET DONE VIA THE FRANKLIN ESTIMATING SYSTEM. AN INVOICE GENERATED FROM USING THE FRANKLIN SOFTWARE IS ALSO ACCEPTABLE. IF REQUESTED, A COPY OF THE WORK MUST BE FURNISHED TO STATE PURCHASING WITHOUT COST TO THE STATE. ********************************************************************** DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 13 ********************************************************************** SPECIFICATIONS AND MAXIMUM RATES FOR CLASS 2(A) *********************************************** DEFINITION OF CLASS 2(A) (CODE OF AL 41-4-131): THE ACTS PASSED BY THE LEGISLATURE PAMPHLET ACTS SPECIFICATIONS: THE PAMPHLET ACTS SHALL BE PRINTED ON GOOD WHITE PAPER, OF OCTAVO FORM, 26 EMS MEASURE IN WIDTH, IN 10-POINT TYPE SOLID, WITH NOT LESS THAN 44 LINES TO THE PAGE. (CODE OF AL 41-4-157) THE ACTS SHALL BE PRINTED IN SLIP OR PAMPHLET FORM IN THE ORDER IN WHICH THEY ARE NUMBERED, AND EACH PAMPHLET OR SLIP MUST BE COMPLETE WITHIN ITSELF. IF THERE ARE MORE THAN FOUR PAGES, THE PAMPHLET MUST BE STITCHED, STAPLED, OR PASTED ON THE SIDE, TO MAKE A PAMPHLET OF NOT LESS THAN SIX BY NINE INCHES IN SIZE. (CODE OF AL 41-4-158 A) AT THE TOP OF THE FRONT PAGE OF EVERY SLIP OR PAMPHLET, THE FOLLOWING WORDS SHALL BE PRINTED IN BOLD TYPE: "EACH PROBATE JUDGE, SHERIFF, DISTRICT COURT CLERK AND THE CLERK AND REGISTER OF THE CIRCUIT COURT IS REQUIRED BY LAW TO PRESERVE THIS SLIP OR PAMPHLET IN A BOOK KEPT IN HIS OFFICE UNTIL THE ACT IS PUBLISHED IN PERMANENT FORM." FOLLOWING SUCH HEADING, THE ACT NUMBER SHALL BE PRINTED ON THE LEFT AND THE BILL NUMBER, WITH THE NAME OF THE AUTHOR OF THE LAW OR RESOLUTION ON THE RIGHT. (CODE OF AL 41-4-158) ************** ALL PAMPHLET ACTS MUST BE 3-HOLE PUNCHED ************** QUANTITY AND DELIVERY: THE SECRETARY OF THE SENATE OR THE CLERK OF THE HOUSE, AS THE CASE MAY BE, WILL GIVE THE ACT TO THE CONTRACT VENDOR. THE VENDOR MUST THEN IMMEDIATELY PRINT 1,700 COPIES OF THE ACT IN SLIP OR PAMPHLET FORM, AS PER CODE OF AL 41-4-158 AND DISTRIBUTE THE COPIES AS FOLLOWS: QTY 2 TO EVERY MEMBER AND OFFICER OF THE LEGISLATURE (TO BE SENT TO THE SECRETARY OF THE SENATE & CLERK OF THE HOUSE) DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 14 QTY 25 TO THE SUPREME COURT LIBRARY QTY 15 TO THE LEGISLATIVE REFERENCE SERVICES QTY 20 TO THE LAW LIBRARY AT THE UNIVERSITY OF ALABAMA QTY 50 TO THE DEPARTMENT OF ARCHIVES AND HISTORY QTY 1 TO EVERY JUDGE OF A COURT OF RECORD, CIRCUIT COURT CLERK, REGISTER OF THE CIRCUIT CLERK, DISTRICT COURT CLERK, DISTRICT ATTORNEY, DEPUTY DISTRICT ATTORNEY, COUNTY COMMISSION CHAIRMAN, MUNICIPAL CLERK, AND SHERIFF. * BALANCE SHALL BE DELIVERED TO THE SECRETARY OF STATE'S WAREHOUSE (CODE OF AL 41-4-156) NOTE: UNDER NO CIRCUMSTANCE IS THE PRINTER TO ACCUMULATE ACTS FOR MORE THAN TEN (10) LEGISLATIVE DAYS BEFORE PRINTING, WITHOUT PRIOR WRITTEN CONSENT OF THE SECRETARY OF THE SENATE OR THE CLERK OF THE HOUSE. FAILURE TO PRINT WITHIN TIME ALLOWED: IF, FOR ANY CAUSE, THE PRINTER CANNOT PRINT AND DELIVER PAMPHLET ACTS WITHIN 10 CALENDAR DAYS AFTER RECEIVING THE COPY, EXCLUSIVE OF THE TIME ALLOWED FOR PROOFREADING BY THE SECRETARY OF STATE'S OFFICE (NOT TO EXCEED 3 WORKING DAYS), STEPS MAY BE TAKEN TO PROCURE THE PRINTING OF THE PAMPHLET ACTS FROM ANOTHER SOURCE. (CODE OF AL 41-4-159) ************************** BOUND ACTS SPECIFICATIONS: THE PRINTER MUST, WITHIN NINETY DAYS AFTER BEING FURNISHED A COPY OF THE LAST ACT, PRINT, AS HEREIN PROVIDED, PACKAGE OR BOX IN COMPLETE SETS, AND DISTRIBUTE PURSUANT TO AN ADDRESS LIST FURNISHED BY THE SECRETARY OF STATE 1150 COPIES OF THE BOUND ACTS, WHICH COPIES SHALL BE INDEXED, STITCHED, HALF-BOUND AND LETTERED. (CODE OF AL 41-4-150) BINDING: THE ACTS OF THE LEGISLATURE SHALL BE PRINTED ON PAPER OF THE SAME WEIGHT AND QUALITY AS THAT REQUIRED FOR THE SUPEREME COURT'S REPORTS, IN 10-POINT TYPE SOLID, 26 PICA EMS WIDE AND NOT LESS THAN 44 LINES ON THE PAGE. THE PAGES MUST BE SEWED TO TWO STRONG TAPES AND BE BOUND IN DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 15 THE BEST QUALITY AMERICAN BUCKRAM. (CODE OF AL 41-4-148 A) QUANTITY OF BOUND ACTS: THE ACTS OF THE LEGISLATURE SHALL BE PRINTED AND BOUND IN ONE VOLUME, UNLESS THEY REQUIRE MORE THAN 1,200 PAGES, IN WHICH EVENT THEY SHALL BE PRINTED AND BOUND IN TWO OR MORE VOLUMES OF APPROXIMATELY EQUAL SIZE. (CODE OF AL 41-4-143 A) MATTER INCLUDED IN BOUND ACTS: THE SECRETARY OF STATE SHALL COMPILE AND DELIVER TO THE PRINTER ALL MATERIAL TO BE INSERTED IN THE BOUND VOLUME WITHIN 10 DAYS AFTER ADJOURNMENT OF THE LEGISLATURE. (CODE OF AL 41-4-143 D) THE ACTS SHALL BE PROVIDED WITH AN INDEX, WHICH SHALL BE PREPARED BY THE LEGISLATIVE REFERENCE SERVICE WITHIN 10 DAYS AFTER RECEIPT OF A PAGED COPY OF THE ACTS FROM THE PRINTER. (CODE OF AL 41-4-148) RECESS BY LEGISLATURE: IF A RECESS IS TAKEN BY THE LEGISLATURE FOR A LONGER TIME THAN 30 DAYS ALL ACTS PASSED BEFORE THE RECESS MAY, IN THE DISCRETION OF THE SECRETARY OF THE SENATE AND CLERK OF THE HOUSE, BE ORDERED PRINTED AND BOUND IMMEDIATELY. (CODE OF AL 41-4-161) TITLE PAGE ON BOUND ACTS: THE TITLE PAGE OF EACH VOLUME OF THE ACTS SHALL HAVE PRINTED THEREON THE FOLLOWING CERTIFICATE, TO BE EXECUTED BY THE SECRETARY OF STATE: "THE UNDERSIGNED, AS SECRETARY OF STATE OF THE STATE OF ALABAMA, DOES HEREBY CERTIFY THAT THIS BOOK CONTAINS BILLS AND JOIN RESOLUTIONS ENACTED AT THE ( ) SESSSION OF THE LEGISLATURE OF ALABAMA AND IS THE OFFICIAL PUBLICATION OF SUCH ACTS." PENALTY: IN THE EVENT THE PRINTER FAILS TO PERFORM HIS CONTRACT WITHIN THE TIME PRESCRIBED FOR PERFORMANCE, AS PROVIDED IN TITLE 41, CHAPTER 4, THE COMPTROLLER MUST CAUSE TO BE DEDUCTED FROM THE CONTRACT PRICE AS LIQUIDATED DAMAGES, ONE HUNDRED DOLLARS ($100.00) FOR EACH DAY'S DELAY, EXCEPT THAT THE PRINTER SHALL BE ALLOWED ONE DAY FOR EACH DAY HIS PERFORMANCE IS DELAYED BY REASON OF THE NEGLECT OF DUTY BY A DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 16 STATE OFFICIAL, OR BY STRIKE OR VIS MAJOR. ******************** *********** ********************* MAXIMUM RATES 2 (A) MAXIMUM PRICE PER PAGE OF THE PAMPHLET ACTS $38.83 PER PAGE OF THE BOUND ACTS $38.83 PER VOLUME OF BINDING THE BOUND ACTS $ 5.06 ******************** *********** ********************* ********************************************************************** SPECIFICATIONS AND MAXIMUM RATES FOR CLASS 2 (B) ************************************************ DEFINITION OF CLASS 2(B) (CODE OF AL 41-4-131): FOR PRINTING AND BINDING THE JOURNALS OF THE HOUSE AND SENATE OF ALABAMA. DELIVERY TIME FRAME: WITHIN ONE HUNDRED FIFTY DAYS AFTER RECEIPT OF THE COPY FROM THE SECRETARY OF THE SENATE OR CLERK OF THE HOUSE OF REPRESENTATIVES, WHICH PERIOD SHALL INCLUDE THE 30 DAYS MENTIONED IN TITLE 41-4-148 C (FOR PROOFREADING), THE PRINTER MUST DISTRIBUTE IN PACKAGED OR BOXED SETS PURSUANT TO AN ADDRESS LIST FURNISHED BY THE SECRETARY OF STATE, 300 COPIES OF THE JOURNAL OF EACH HOUSE WHICH COPIES SHALL ALSO BE INDEXED, BOUND AND LETTERED. (CODE OF AL 41-4-150 B) PENALTY: IN THE EVENT THE PRINTER FAILS TO PERFORM HIS CONTRACT WITH- IN THE TIME PRESCRIBED FOR PERFORMANCE, AS PROVIDED IN THE CODE OF ALABAMA 1975, AS AMENDED, THE COMPTROLLER MUST CAUSE TO BE DEDUCTED FROM THE CONTRACT PRICE AS LIQUIDATED DAMAGES, ONE HUNDRED DOLLARS ($100.00) FOR EACH DAY'S DELAY, EXCEPT THAT THE PRINTER SHALL BE ALLOWED ONE DAY FOR EACH DAY HIS PERFORMANCE IS DELAYED BY REASON OF THE NEGLECT OF DUTY BY A STATE OFFICIAL, OR BY STRIKE OR BY VIS MAJOR. ******************** *********** ********************* DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 17 MAXIMUM RATES CLASS 2 (B) MAXIMUM PRICE PER PAGE OF THE JOURNALS OF THE HOUSE AND SENATE $41.13 PER VOLUME FOR BINDING THE JOURNALS $ 5.68 ******************** *********** ********************* ********************************************************************** CLASS 3 ******* DEFINITIONS OF CLASS 3: FOR PRINTING AND BINDING THE ANNUAL OR BIENNIAL REPORTS OF THE VARIOUS STATE OFFICIALS, DEPARTMENTS, BOARDS AND BUREAUS AND ALL OTHER DOCUMENTS AND PAMPHLETS OF A PUBLIC NATURE; THE PUBLICATION OF WHICH IS AUTHORIZED BY LAW UNDER THIS CLASS OF PRINTING AND BINDING. (SUMMARY OF CODE OF AL 41-4-130 & 41-4-131) EXAMPLES OF CLASS 3 JOBS: ANNUAL & BIENNIAL REPORTS (REPORTS PRINTED YEARLY OR EVERY 2 YEARS) HANDBOOKS (MANUALS THAT GIVE GUIDELINES OR LIST FACTS) PAMPHLETS (A BOOKLET OR LEAFLET PROVIDING INFORMATION) BROCHURES (BOOKLET OR PAMPHLET THAT GIVES INFORMATION ABOUT SUBJECT) BULLETINS (A SHORT PRINTED NEWSLETTER OR LEAFLET) DOCUMENTS, PUBLIC NATURE (ANY PIECE OF WRITING OF AN OFFICIAL NATURE) ENVELOPES, PUBLIC NATURE (FOR PUBLIC TO USE FOR MAILING INTO STATE) OTHER PUBLIC NATURE JOBS (THINGS BEING SENT OUT TO THE GENERAL PUBLIC) * THIS IS A SAMPLE LISTING OF CLASS 3 JOBS AND IS NOT ALL-INCLUSIVE ********************************************************************** CLASS 4 ******* DEFINITION OF CLASS 4: FOR PRINTING AND BINDING MESSAGES OF THE GOVERNOR TO THE LEGISLATURE, BILLS, DOCUMENTS, REPORTS, BLANKS AND FORMS FOR USE OF THE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 18 LEGISLATURE WHILE IN SESSION. BLANKS, CIRCULARS, NOTICES AND FORMS USED AND ORDERED BY THE GOVERNOR OR BY THE VARIOUS STATE DEPARTMENTS, BUREAUS AND BOARDS AND FOR BINDING THE RECORDS OF THE SUPREME COURT AND COURT OF APPEALS. (SUMMARY OF CODE OF AL 41-4-130 & 41-4-131) EXAMPLES OF CLASS 4 JOBS: BLANKS (A DOCUMENT CONTAINING BLANK SPACES FOR INSERTION OF INFO) CIRCULARS (A LETTER OR NOTICE - USUALLY 1 PAGE) NOTICES (AN ANNOUNCEMENT TO BE DISPLAYED OR DELIVERED PUBLICLY) FORMS (A DOCUMENT WITH PRINTED TEXT AND SPACES FOR INSERTING INFO) LETTERHEAD ENVELOPES, NON-PUBLIC NATURE (FOR STATE AGENCY SENDING MAIL OUT) * THIS IS A SAMPLE LISTING OF CLASS 4 JOBS AND IS NOT ALL-INCLUSIVE ********************************************************************** NON-CONTRACT JOBS ***************** DIGITAL PRINT ON DEMAND BUSINESS CARDS VARIABLE DATA CONTINUOUS OR SNAP APART FORMS NEWSPRINT SPECIALTY OR PROMOTIONAL ITEMS * THIS IS A SAMPLE LIST OF NON-CONTRACT JOBS AND IS NOT ALL-INCLUSIVE ** A RULE OF THUMB IS THAT IF IT CANNOT BE FIGURED BY FRANKLIN, IT WILL BE CONSIDERED A NON-CONTRACT JOB. ********************************************************************** DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 19 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4009233 630504975-00 FELICIA HAMMONDS NET WALKER PRINTING CO INC 334-832-4975-219 4 WEEKS ARO P O BOX 11425 MONTGOMERY AL 36111 334-265-2408 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 20 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4009233 00001 966-65-060919 .00 % 630504975-00 NET JB WALKER PRINTING CO INC PRINTING AND BINDING-CLASS 2 (A)-ACTS PASSED BY THE LEGISLATURE FROM STATE PROVIDED ROUGH DRAFT THROUGH COMPLETION. ** FOR LEGISLATIVE USE ONLY] ** 4009233 00002 966-65-060923 -47.00 % 630504975-00 NET JB WALKER PRINTING CO INC PRINTING AND BINDING-CLASS 2(B)-JOURNALS OF THE HOUSE AND SENATE; FROM STATE PROVIDED CAMERA READY COPY THROUGH COMPLETION. 4009233 00003 966-65-060924 -57.00 % 630504975-00 NET JB WALKER PRINTING CO INC PRINTING AND BINDING-CLASS 2(B)-JOURNALS OF THE HOUSE AND SENATE; FROM STATE PROVIDED DATA ON EITHER COMPUTER DISK OR MAGNETIC TAPE. 4009233 00004 966-50-060925 -61.00 % 630504975-00 NET JB WALKER PRINTING CO INC PRINTING AND BINDING, CLASS 3-FOR ANNUAL REPORTS AND BIENNIAL REPORTS ETC. 4009233 00005 966-50-089949 .00 % 630504975-00 NET LOT WALKER PRINTING CO INC STORAGE AND PULL CHARGES FOR PRINTING AND BINDING CONTRACT, CLASS 3 MONTHLY PER SKID CHARGE $15.00 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 21 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME PULL CHARGE PER "M" $15.00 "M" = 1,000 DOCUMENTS 4009233 00006 966-12-060927 -56.00 % 630504975-00 NET JB WALKER PRINTING CO INC PRINTING AND BINDING, CLASS 4 FOR FORMS AND DOCUMENTS. 4009233 00007 966-12-089950 .00 % 630504975-00 NET LOT WALKER PRINTING CO INC STORAGE AND PULL CHARGES FOR PRINTING AND BINDING CONTRACT, CLASS 4 MONTHLY PER SKID CHARGE $15.00 PULL CHARGE PER "M" $15.00 "M" = 1,000 DOCUMENTS DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 22 PAGES.