PROG ID: POCNBK3A STATE OF ALABAMA DATE: 04/01/08 DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD AFTERMARKET TONER CARTRIDGES CONTRACT T-NUMBER....... : T490 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : JUNE 1, 2005 TO MAY 31, 2009 SOLICITATION NO : 2154571 CONTRACT BUYER...... : SUSAN JANA BUYER PHONE.. : (334) 242-7173 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 04/01/08 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *********** AGENCY INSTRUCTIONS ON KEYING REQUISITIONS *************** AGENCIES SHOULD ENTER REQUISITIONS AS A CONTRACT RELEASE "REL". ON THE RLI2, THE UNIT OF MEASURE SHOULD BE ENTERED AS "LOT" AND THE AMOUNT ENTERED SHOULD BE THE TOTAL OF THE PURCHASE. (COST LESS CORE RETURN CREDIT, IF ANY). CORE RETURN QUANTITY MAY NOT EXCEED THE QUANTITY OF CARTRIDGES BEING PURCHASED. ALSO, CORE RETURNS SHOULD BE FOR THE SAME CARTRIDGE BEING ORDERED. RMOD INFORMATION MUST INCLUDE QUANTITY, CARTRIDGE NUMBER, CORE RETURN CREDIT (IF BEING TAKEN), AND ANY OTHER NECESSARY INFORMATION. IF CORE RETURN CREDITS ARE NOT BEING TAKEN, PLEASE STATE "NO CORE RETURNS" IN THE RMOD ALSO. ORDERED CARTRIDGES SHOULD BE RECEIVED 1 - 2 DAYS AFTER THE VENDOR RECEIVES THE PURCHASE ORDER. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 THE VENDOR WILL INCLUDE UPS RETURN SLIPS IF CORE RETURN CREDITS ARE LISTED ON THE PURCHASE ORDER. WHEN POSSIBLE, PLEASE TRY TO SHIP AS MANY CARTRIDGES TOGETHER AS POSSIBLE. CORES RETURNED FOR CREDIT MUST BE RECEIVED WITHIN 10 DAYS AFTER NEWLY ORDERED CARTRIDGES HAVE BEEN RECEIVED IN ORDER FOR A CORRECT INVOICE TO BE ISSUED. RETURNED CARTRIDGES NOT RECEIVED BY THIS TIME WILL NOT BE REFLECTED ON THE CURRENT INVOICE, BUT WILL INSTEAD HAVE A CREDIT ISSUED TO THE ACCOUNT AND THE AGENCY BILLED ACCORDINGLY. ********************************************************************** ************************* CARTRIDGE PRICING ************************** CARTRIDGE # COST PER EACH CORE RETURN CREDIT NET COST 1380520 $ 56.00 $ 8.00 $ 48.00 1380850 $ 48.50 $10.00 $ 38.50 1380950 $ 55.50 $15.00 $ 40.50 1382100 $ 48.50 $10.00 $ 38.50 1382150 $ 55.50 $15.00 $ 40.50 1382625 $ 50.00 $10.00 $ 40.00 08A0477 $ 45.00 $ 5.00 $ 40.00 12A5840 $ 60.00 $15.00 $ 45.00 12A5845 $ 67.00 $15.00 $ 52.00 12A6830 $ 70.00 $20.00 $ 50.00 12A6835 $ 84.00 $25.00 $ 59.00 13T0101 $ 51.00 $ 5.00 $ 46.00 140109A $ 55.00 $ 3.00 $ 52.00 69G8256 $ 24.00 $ 2.00 $ 22.00 69G8257 $ 39.00 $ 4.00 $ 35.00 92298A $ 29.00 $ 2.00 $ 27.00 92298X $ 32.00 $ 2.00 $ 30.00 C3903A $ 32.00 $ 2.00 $ 30.00 C3909A $ 55.00 $ 3.00 $ 52.00 C4092A $ 33.00 $ 2.00 $ 31.00 C4096A $ 45.00 $ 4.00 $ 41.00 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 C4127A $ 40.00 $ 5.00 $ 35.00 C4127X $ 49.00 $ 5.00 $ 44.00 C4182X $ 57.00 $ 4.00 $ 53.00 C7115A $ 33.00 $ 2.00 $ 31.00 C7115X $ 36.00 $ 3.00 $ 33.00 C8061A $ 43.00 $ 2.00 $ 41.00 C8061X $ 53.00 $ 5.00 $ 48.00 C8543X $135.00 $ 2.00 $133.00 E31 $ 55.00 $17.00 $ 38.00 Q1338A $ 77.00 $15.00 $ 62.00 Q2610A $ 55.00 $ 5.00 $ 50.00 Q2613X $ 41.00 $ 5.00 $ 36.00 TN-430 $ 30.00 $ 2.00 $ 28.00 Q2612A $ 44.00 $ 2.00 $ 42.00 Q5949A $ 51.00 $ 3.00 $ 48.00 Q5949X $ 87.00 $ 3.00 $ 84.00 Q6511A $ 74.00 $ 5.00 $ 69.00 Q6511X $123.00 $ 8.00 $115.00 Q3960A $ 65.00 $ 2.00 $ 63.00 Q3961A $ 68.00 $ 2.00 $ 66.00 Q3962A $ 68.00 $ 2.00 $ 66.00 Q3963A $ 68.00 $ 2.00 $ 66.00 Q2670A $ 93.00 $ 2.00 $ 91.00 Q2681A $119.00 $ 2.00 $117.00 Q2682A $119.00 $ 2.00 $117.00 Q2683A $119.00 $ 2.00 $117.00 Q5942A $100.00 $ 8.00 $ 92.00 Q5942X $143.00 $ 8.00 $135.00 Q1339A $128.00 $ 8.00 $120.00 Q5945A $143.00 $ 8.00 $135.00 C9720A $105.00 $ 2.00 $103.00 C9721A $125.00 $ 2.00 $123.00 C9722A $125.00 $ 2.00 $123.00 C9723A $125.00 $ 2.00 $123.00 C9730A $190.00 $ 1.00 $189.00 C9731A $215.00 $ 1.00 $214.00 C9732A $215.00 $ 1.00 $214.00 C9733A $215.00 $ 1.00 $214.00 C8767WN $ 25.00 $ 1.00 $ 24.00 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 5 C9363WN $ 29.00 $ 1.00 $ 28.00 310-5402 $ 64.00 $ 2.00 $ 62.00 310-5417 $ 56.00 $ 2.00 $ 54.00 12A7362 $160.00 $ 8.00 $152.00 64035HA $225.00 $ 8.00 $217.00 64435XA $245.00 $10.00 $235.00 42163 $ 55.00 $ 5.00 $ 50.00 5312D6 $ 67.00 $ 5.00 $ 62.00 TN350 $ 36.00 $ 2.00 $ 34.00 TN570 $ 53.00 $ 2.00 $ 51.00 TN540 $ 48.00 $ 2.00 $ 46.00 TN550 $ 48.00 $ 3.00 $ 45.00 Q7551A $ 78.00 $ 2.00 $ 76.00 Q7551X $132.00 $ 2.00 $130.00 Q5950A $129.00 $ 0.00 $129.00 Q5951A $179.00 $ 0.00 $179.00 Q5952A $179.00 $0.00 $179.00 Q5953A $179.00 $0.00 $179.00 113R00656 $115.00 $0.00 $115.00 113R00657 $165.00 $0.00 $165.00 ********************************************************************** SOLICITATION NUMBER : 2154571 ASSIGNMENT OF CONTRACT: TO ASSIGN, SUBLET OR TRANSFER ANY CONTRACT RESULTING FROM THIS SOLICITATION, THE VENDOR'S WRITTEN REQUEST MUST BE APPROVED BY THE STATE PURCHASING DIRECTOR. DEFAULT: WHEN A VENDOR DEFAULTS ON A CONTRACT/PURCHASE ORDER, THE STATE CAN PROCURE THE GOODS OR SERVICES FROM OTHER SOURCES AND HOLD THE VENDOR RESPONSIBLE FOR ANY EXCESS IN PRICE/HANDLING. THE VENDOR MAY BE BARRED FROM BIDDING FOR AN INDETERMINATE PERIOD. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 6 RETURN FREIGHT & STORAGE CHARGES: THE VENDOR IS RESPONSIBILE FOR ANY STORAGE AND/OR RETURN FREIGHT CHARGES INCURRED BY THE STATE AS A RESULT OF VENDOR'S FAILURE TO CONFORM TO PRODUCT SPECIFICATIONS. FREIGHT TERMS: ALL ORDERS SHALL BE F.O.B. DESTINATION TO ANY POINT IN ALABAMA. ITEMS WILL BE DELIVERED TO THE OFFICE OF THE ORDERING AGENCY LISTED ON THE PURCHASE ORDER WITH ALL FREIGHT CHARGES PAID BY THE VENDOR. FREIGHT COSTS MUST BE INCLUDED IN BID PRICES. DO NOT LIST FREIGHT ON A SEPARATE LINE OF THE ITB OR SEPARATELY ON THE INVOICES. FREIGHT MUST ALSO BE INCLUDED IN CORE RETURN CREDITS GIVEN, IF ANY. CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, AND THIRD 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND AND THIRD 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST OR SECOND 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH PERIOD. REQUESTED INFORMATION: ANY ADDITIONAL INFORMATION REQUESTED FROM A VENDOR MUST BE FURNISHED WITHIN TEN (10) DAYS FROM RECEIPT OF REQUEST. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 7 PRODUCT WORKMANSHIP: WORKMANSHIP SHALL BE OF THE BEST COMMERCIAL QUALITY AVAILABLE. EACH CARTRIDGE SHALL BE CLEAN AND FREE FROM FAULTY CONSTRUCTION AND ANY OTHER DEFECTS WHICH AFFECT USAGE, DURABILITY OR CONSTITUTE A PERSONAL HAZARD. BIDDABLE SITUATION: BIDS MAY BE SOLICITED FOR ANY PRODUCT INCLUDED IN THIS CONTRACT WHERE AN IMMEDIATE/EMERGENCY NEED EXISTS, INCLUDING LARGE QUANTITIES. THE DECISION OF THE PURCHASING DIRECTOR AS TO WHAT CONSTITUTES A BIDDABLE SITUATION SHALL BE FINAL AND SHALL NOT BE CONSTRUED AS A BREACH OF CONTRACT. QUANTITY: THE EXACT QUANTITY OF EACH ITEM IS UNKNOWN. THE DIVISION OF PURCHASING DOES NOT GUARANTEE THE STATE WILL BUY ANY AMOUNT. ORDERS WILL BE PLACED BY AGENCIES AS NEEDED AND GIVE COMPLETE SHIPPING INSTRUCTIONS. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 8 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4008631 631106320-00 CRAIG CHEEK NET THE PRINTER CONNECTION INC 256-880-9991 2 DAYS ARO 800-982-3138 3240 LEEMAN FERRY RD HUNTSVILLE AL 35801 256-880-9992 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 9 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4008631 00001 962-85-089576 .00 % 631106320-00 NET LOT THE PRINTER CONNECTION INC TONER CARTRIDGE, AFTER MARKET, PER THE FOLLOWING SPECIFICATIONS: DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 10 PAGES.