State of Alabama - Department of Finance

Latest Purchasing News

"Important Policy Change" The Department of Finance – Division of Purchasing has, through the Administrative Rules Procedure, established new rules governing the awarding of all Invitation-to-Bid (ITB). The details of this new rule may be located in the Administrative Code of Alabama, Chapter 355-4-1 (14). This rule establishes an initial ‘Intent to Award’ for a five day period upon which, should no protest be received, it will automatically be set to Final Award. After this time period, suppliers will waive all rights to protest! The reason for this change is to avoid very difficult and expensive court actions. This new procedure will be implemented beginning May 1, 2008. Also, the ‘award status’ will now be reflected, as updated, on the purchasing website at www.purchasing.alabama.gov. Also, the Division of Purchasing has experienced considerable difficulty with ITBs not being returned to the Division in the condition in which they were shipped out. This organization is charged with the responsibility of ensuring that all original ITBs remain unaltered. As of this date, we have been unsuccessful in complying with this charge; in that, ITBs are not being returned in an acceptable unaltered condition. Therefore, in order to correct this ongoing problem, the Division of Purchasing will begin requesting an original and at least one copy of all ITBs issued. Only the copy will be routed to the requesting agency for evaluation and it will not be necessary for the copy to be returned to Purchasing (only a recommended award). This procedure will become effective on June 1, 2008. Until then, please work with State Purchasing to ensure that the original bid package is returned in the same condition as it was routed to each agency. If you have need to discuss either of these issues, please feel free to contact this Office at (334) 242-7250.

General News:

Code of Administrative Procedure
AIB Online Store
OPIS Report
Responses to "Invitation to Bid"
Purchasing Staff

Vendor Disclosure Statement
Request for Proposals (RFP's)

T009 - Help Desk & Service Mgt System - Contract has been extended until 6/21/09 (posted 7/31/08)
T010 - Neoprene for Bridge Maint - Contract has been extended until 6/21/09 (posted 7/31/08)
T037 - Soft Body Armor - Contract dates: 5/9/08 through 8/31/09 (posted 7/31/08)
T038 - Bread - Contract dates: 6/30/08 through 6/29/09 (posted 7/31/08)
T045 - Gasoline Credit Card - Contract dates: 7/30/08 through 7/30/09 (posted 7/31/08)
T102 - Light Bulbs, Incandescent, Fluorescent Lamps & Etc - Contract dates: 7/11/08 through 7/10/09 (posted 7/31/08)
T103 - Cut Paper & Continuous Forms - Contract has been extended until 7/19/08 (posted 7/31/08)
T154 - Herbicides - Contract dates: 7/10/08 through 7/9/09 (posted 7/31/08)
T155 - Traffic Marking Materials - Contract has been extended until 7/19/08 (posted 7/31/08)
T155A - High Build Traffic Paint - Contract has been extended until 7/19/08 (posted 7/31/08)
T180 - Educational Environment Furnishings - Contract dates: 6/25/08 through 6/24/09 (posted 7/31/08)
T193 - Truck 19000# & Above D/P GVWR - Contract has been extended until 7/7/08 (posted 7/31/08)
T193A - Trucks 8600 - 19000 GVWR - Contract has been extended until 7/13/08 (posted 7/31/08)
T208 - Ammunition - Contract dates: 6/23/08 through 6/22/09 (posted 7/31/08)
T216 - Projectors - Contract dates: 6/9/08 through 6/8/09 (posted 7/31/08)
T222 - Tractors - Contract has been extended until 6/19/08 (posted 7/31/08)
T226 - Right-of-Way Mowers - Contract has been extended until 6/30/09 (posted 7/31/08)
T243 - Vehicle Attenuators - Contract has been extended until 7/10/08 (posted 7/31/08)
T280 - Vending Machines - Contract dates: 5/5/08 through 5/4/09 (posted 7/31/08)
T281 - Cafeteria Equip & Related Items - Contract dates: 6/30/08 through 6/29/09 (posted 7/31/08)
T305 - Telephone Equipment - New - Contract has been extended until 8/31/08 (posted 7/31/08)
T490 - Toner Cartridges, After Market - Contract has been extended until 5/31/08 (posted 7/31/08)
T498 - Networking Equipment - Contract has been extended until 5/10/09 (posted 7/31/08)
T911 - Sign Truck Bodies - Contract has been extended until 6/19/08 (posted 7/31/08)
T500 - Monitors, Personal Computers - Contract has been extended until 5/14/09 (posted 4/1/08)
T501- Personal Computers, IBM - Contract has been extended until 12/14/08 (posted 4/1/08)
T502 - Personal Computers, HP - Contract has been extended until 12/14/08 (posted 4/1/08)
T503 - Personal Computers, Gateway - Contract has been extended until 12/14/08 (posted 4/1/08)
T504 - Personal Computers, Dell - Contract has been extended until 12/14/08 (posted 4/1/08)
The vehicle close-out dates have been posted. Please visit each contract, T191, T191A, and T191L for the specific dates. (posted 3/11/08)
Contract T045 - The Purchasing Director's letter dated 7/21/08 allows direct payment for fuel card purchases (without purchase order) with Wright Express' new contract through Comptroller's Office for new period 7/31/08 through 9/30/08. Note: Counties, Municipalities and school systems using this fuel card must make a new participation agreement with Wright Express to continue use of these services with the new contract. For those "Participating" parties such as municipalities, counties, school systems, etc. which do not use State Purchasing to process purchase requests, please contact Ryan Lane at Wright Express to establish a new "Participating Agreement". Ryan Lane: 207-523-6943 phone; 207-523-7717 fax; or ryan_lane@wrightexpress.com. If you have any questions, please contact the buyer, Ray Bressler. (posted 8/12/08)

Please check out the update made to the Fiscal Policy and Procedures Manual regarding Chapter 4 Section 4-5 Purchase of Personal Property, Subsection D Letting of Contracts Without Public Advertisement. The change is effective March 19, 2007 regarding the new emergency declaration requirements. (posted 3/14/07)
The following information will be added to the Standard Terms and Conditions for all Invitation to Bid's issued from State Purchasing effective July 1, 2006. CERTIFICATION PURSUANT TO ACT NO. 2006-557 Alabama law (section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. By submitting this bid, the bidder is hereby certifying that they are in full compliance with act no. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false. If you have a vendor that needs to be added or a vendor address that needs corrections, please fax Tamara Norman at the Vendor Registration fax number 334-353-1878 or email at tamara.norman@purchasing.alabama.gov. You may also use either of these ways to request a tax exempt letter. The Division of Purchasing's Code of Administrative Procedure is available on our web site. Alabama Industries for the Blind now has an Online Store. Visit their site at: www.aib-aidb.com AIB's high quality blind-made products are marketed to customers throughout the United States. Their customer base includes the Federal government and U.S. Military; Alabama state government including the Departments of Transportation and Mental Health, the Alabama National Guard, and public schools and universities; Lions Clubs and Federated Women's Clubs of America, as well as a strong base of commercial customers. Note to all State of Alabama Agencies: Does your agency have an email address? Purchasing would like to have your State agency procurement email address. This email address will be used to send out important news to State agencies from State Purchasing. Please send your email address to: terri.cole@purchasing.alabama.gov The OPIS Report (Oil Petroleum) will no longer be accessible from the Division of Purchasing's web site. State agencies and political subdivisions using L P Gas contract T115 and/or Petroleum contract T104 can email Purchasing a request to automatically receive this information daily through email. Please send email request to Terri Cole. For additional contract information, contact buyer, Roger McKean. (posted 08/31/04) Are you a bidding vendor that mailed in a bid but can't attend the bid opening? Then you would be interested in our web page "Responses to "Invitations to Bid". This web page list responses to Invitations To Bid that have already opened. The information is provided mainly for bidding vendors that could not attend the bid opening of an Invitation To Bid. The report contains information only and does not indicate an award. Each response to an Invitation To Bid will remain on the web page for sixty (60) days from the opening date. (posted 08/25/99) Vendor Disclosure Statement Instructions and Form - this is a link to the Attorney General's web site. Request for Proposal's (RFP'S) - Professional Services Requests For Proposals are put out by individual State Departments/Agencies, and do not come through the Division of Purchasing. If you have questions, or need additional information, you should contact the Department/Agency referenced on the RFP . (posted 1/29/02) For Class and Sub-Class codes for Professional Services go to our web site at http://www.purchasing.alabama.gov and click on Vendor Registration. (posted 5/06/02) T009 - Help Desk & Service Mgt System - Contract has been extended. Contract end date: June 21, 2009 (posted 7/31/08) T010 - Neoprene for Bridge Maint. - Contract has been extended. Contract end date: June 21, 2009 (posted 7/31/08) T037 - Soft Body Armor - Contract begin date: May 9, 2008 Contract end date: May 8, 2009 (posted 7/31/08) T038 - Bread - Contract begin date: July 10, 2008 Contract end date: July 18, 2009 (posted 7/31/08) T045 - Gasoline Credit Card - Contract begin date: July 30, 2008 Contract end date: July 30, 2009 (posted 7/31/08) T102 - Light Bulbs, Incandescent, Fluorescent Lamps & Etc. - Contract begin date: July 11, 2008 Contract end date: July 10, 2009 (posted 7/31/08) T103 - Cut Paper & Continuous Forms - Contract has been extended. Contract end date: July 19, 2009 (posted 7/31/08) T154 - Herbicides - Contract begin date: July 10, 2008 Contract end date: July 9, 2009 (posted 7/31/08) T155 - Traffic Marking Materials - Contract has been extended. Contract end date: July 19, 2008 (posted 7/31/08) T155A - High Build Traffic Paint - Contract has been extended. Contract end date: July 19, 2009 (posted 7/31/08) T180 - Educational Environment Furnishings - Contract begin date: June 25, 2008 Contract end date: June 24, 2009 (posted 7/31/08) T193 - Truck - 19000# & Above D/P GVWR - Contract has been extended. Contract end date: July 7, 2009 (posted 7/31/08) T193A - Trucks 8600 - 19000 GVWR - Contract has been extended. Contract end date: July 13, 2009 (posted 7/31/08) T208 - Ammunition - Contract begin date: June 23, 2008 Contract end date: June 22, 2009 (posted 7/31/08) T216 - Projectors - Contract begin date: June 9, 2008 Contract end date: June 8, 2009 (posted 7/31/08) T222 - Tractors - Contract has been extended. Contract end date: June 19, 2009 (posted 7/31/08) T226 - Right-of-Way Mowers - Contract has been extended. Contract end date: June 30, 2009 (posted 7/31/08) T243 - Vehicle Attenuators - Contract has been extended. Contract end date: July 10, 2009 (posted 7/31/08) T280 - Vending Machines - Contract begin date: May 5, 2008 Contract end date: May 4, 2009 (posted 7/31/08) T281 - Cafeteria Equip & Related Items - Contract begin date: June 30, 2008 Contract end date: June 29, 2009 (posted 7/31/08) T305 - Telephone Equipment - New - Contract has been extended. Contract end date: August 31, 2009 (posted 7/31/08) T490 - Toner Cartridges, After Market - Contract has been extended. Contract end date: May 31, 2009 (posted 7/31/08) T498 - Networking Equipment - Contract has been extended. Contract end date: May 10, 2009 (posted 7/31/08) T911 - Sign Truck Bodies - Contract has been extended. Contract end date: June 19, 2009 (posted 7/31/08) T500 - Computer Monitors - Contract begin date: May 15, 2006 Contract end date: May 14, 2009 (posted 4/1/08) This contract is available for use by Local Government Agencies. It is NOT available for use by K-12, colleges, and universities. T501 - Personal Computers, IBM - Contract has been extended. Contract end date: December 14, 2008 (posted 4/1/08) This contract is available for use by Local Government Agencies. It is NOT available for use by K-12, colleges, and universities. T502 - Personal Computers, HP - Contract has been extended. Contract end date: December 14, 2008 (posted 4/1/08) This contract is available for use by Local Government Agencies. It is NOT available for use by K-12, colleges, and universities. T503 - Personal Computers, Gateway - Contract has been extended. Contract end date: December 14, 2008 (posted 4/1/08) This contract is available for use by Local Government Agencies. It is NOT available for use by K-12, colleges, and universities. T504 - Personal Computers, Dell - Contract has been extended. Contract end date: December 14, 2008 (posted 4/1/08) This contract is available for use by Local Government Agencies. It is NOT available for use by K-12, colleges, and universities.