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Frequently Asked Questions
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- Are Invitations to Bid available on
Purchasings web site?
Yes.
They are located under
OPEN
ITB’s.
Click on
OPEN ITB’s and see all of the ITB’s currently available for
suppliers to submit a bid.
The
OPEN
ITB’s are listed by bid opening date.
You should check back often as ITB’s
are added daily.
You should become a registered vendor
to receive a notification through the mail
for OPEN ITB’s.
This will allow you to receive a
single page notification for the specific
class/sub-classes you have registered for.
ITB’s are also posted on a bulletin board
located in our office reception area.
The Division of Purchasing office is
located is the
RSA Union Building
in the Capitol Complex area of downtown
Montgomery.
Office hours are 8:00 am – 5:00 pm
Monday through Friday, except State
Holidays.
Our address is
100 North Union Street, Suite 192,
Montgomery,
Alabama 36104.
Suite
192 is located on the first
floor, first office to the left when
entering from the
Union Street
entrance.
If you do find an ITB you would like to bid
on, click on the ITB number. There you
will be informed of any addendums and/or any
attachments for the ITB. You can then
print the ITB, addendum(s), attachment(s),
or a COMPLETE COPY of the ITB which will
include all attachments and addendums.
It is the vendor's
responsibility to
check back and see if there have
been addendums or changes made to the ITB.
- How do I become a registered vendor
with the State of Alabama?
Visit our
vendor registration
web page which has all the information you need to
become a registered vendor.
- How do I find out if the Vendor
application we mailed was accepted or
rejected?
Will I receive an acceptance
notification? We do not mail out acceptance
notifications. You can contact Ms. Tamara
Norman at (334)242-4284 or
tamara.norman@purchasing.alabama.gov and inquire if
Purchasing has received your application.
The applications are generally processed
within 2-3 business days.
- I am a registered vendor with the
State of Alabama, how can I get my company's
web site listed on Purchasings "Links to
Company Web Sites" page?
Send your
company name, web site address, and brief
description by
email to Terri Cole at
terri.cole@purchasing.alabama.gov.
- Can you tell me who to contact in the
Alabama State government concerning the sale
of machinery or equipment the State no
longer needs?
Contact the Alabama
Department of Economic and Community Affairs
(ADECA). They handle surplus property.
ADECA's phone number is: (334)242-5525.
Also, the Department of Transportation and
the Department of Public Safety dispose of
their own property now. Contact: Department
of Transportation at (334)242-6063 and
Department of Public Safety at
(334)242-4137.
- When printing out a contract from the
Internet, why doesn't all of the contract
information fit on the paper?
When
printing a contract from the Internet use
Landscape Page Setup. Landscape will print
the entire horizontal contract page. Most
Internet web browsers support the landscape
printing option generally found in Page
Setup under "File". For additional
information view
Alabama Statewide Contracts Internet Instructions.
- When printing an ITB or contract from the
Internet, why does the number of pages that
actually prints out not match the number of
pages the ITB or contract says it contains
(example: This Contract Contains 48 Pages)?
Both documents are originally created in
Purchasing's State Network of Automated
Procurement (SNAP) system. The documents that
SNAP creates has different size fonts,
headers for each page, page numbers and page
breaks. To publish these documents on the
Internet, they are exported from
Purchasing's SNAP system. The
file is an all text file with no page
breaks and all fonts are the same size and
type. The file contains all the
information that is on the original copy of
the ITB and contract (including the headers and
original page numbers). By utilizing one
smaller font and no page breaks, more
information is printed on each page and the
actual number of pages printed will be less
than stated on the ITB and contract.
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