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Latest Purchasing News
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"Important
Policy Change"
The Department of Finance Division of
Purchasing has, through the
Administrative Rules Procedure,
established new rules governing the
awarding of all Invitation-to-Bid
(ITB). The details of this new rule may
be located in the Administrative Code of
Alabama, Chapter 355-4-1 (14). This
rule establishes an initial Intent to
Award for a five day period upon which,
should no protest be received, it will
automatically be set to Final Award.
After this time period, suppliers will
waive all rights to protest! The reason
for this change is to avoid very
difficult and expensive court actions.
This new procedure will be implemented
beginning May 1, 2008. Also, the award
status will now be reflected, as
updated, on the purchasing website at
www.purchasing.alabama.gov.
Also, the Division of Purchasing has experienced
considerable difficulty with ITBs not
being returned to the Division in the
condition in which they were shipped
out. This organization is charged with
the responsibility of ensuring that all
original ITBs remain unaltered. As of
this date, we have been unsuccessful in
complying with this charge; in that,
ITBs are not being returned in an
acceptable unaltered condition.
Therefore, in order to correct this
ongoing problem, the Division of
Purchasing will begin requesting an
original and at least one
copy of all ITBs issued. Only the
copy will be routed to the requesting
agency for evaluation and it will not be
necessary for the copy to be returned to
Purchasing (only a recommended award).
This procedure will become effective on
June 1, 2008. Until then, please work
with State Purchasing to ensure that the
original bid package is returned in the
same condition as it was routed to each
agency.
If you have need to discuss either of these issues,
please feel free to contact this Office
at (334) 242-7250. |
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The
End of Year Dates
have been set. Please mark these
dates on your calendar so you won't
forget. These dates are VERY
IMPORTANT.
June 22:
Agencies can begin FY 10 requisitions if
all XWLK changes have been made.
July 20: State
Purchasing will not accept or process
requisitions in excess of $7,500 that
must be competitively bid
August 17: State
Purchasing will not accept or process
requisitions, including Release Orders,
after this date.
August 21: Last
day to create FY 09 Purchase Orders
(except Capital Outlay).
August 28: This
will be the last day to issue Purchase
Order Changes (P.O.C.) until October 1.
The P.O.C. system will be shut down the
entire month of September.
P.O.C.'s can be entered again October 1.
FY 09 P.O.C.'s must be completed by the
end of the 13th accounting period.
September 2: All
FY 09 Requisitions must be converted to
Purchase Orders in ALL accounting
systems. Any requisition
remaining in State Purchasing that has
not been converted to a Purchase Order
by September 4 will be returned to the
department. The department may
resubmit these after October 1 to be
processed against the new fiscal year
(FY 10) budget). This means all
Purchase Orders that are hung up in
accounting must be cleared and a
Purchase Order printed. If a
Purchase Order is still hung up in
accounting after September 4, it will be
cancelled. The agency will then
have to resubmit a new requisition as a
Fiscal Year 10.
If you have any questions regarding
these dates, please contact Terri Cole
at 242-4650 or
terri.cole@purchasing.alabama.gov.
(posted 6/4/09)
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| General News: |
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Code of Administrative Procedure |
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AIB Online Store |
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OPIS Report |
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Responses to "Invitation to Bid" |
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Purchasing Staff |
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Vendor Disclosure Statement |
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Request for Proposals (RFP's) |
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T006 -
Shredders -
Contract has been extended
through 6/14/10 (posted 7/1/09) |
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T038 -
Bread -
Contract has been extended through 7/18/10 (posted
7/1/09) |
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T154-
Herbicides -
Contract
has been extended through 7/9/10 (posted
7/1/09) |
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T155A -
High Build Traffic Paint -
Contract has been extended
through 7/19/10 (posted 7/1/09) |
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T190 - Multi-Function Network Devices
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Contract has been extended
through 7/19/10 (posted 7/1/09) |
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T208
- Ammunition - Contract
has been extended through 6/22/10
(posted 7/1/09) |
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T226
- Right-of-Way Mowers -
Contract has been extended
through 6/30/10 (posted 7/1/09) |
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T243
- Vehicle Attenuators
- Contract has been extended through
7/10/10 (posted 7/1/09) |
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T281
- Cafeteria Equipment & Related Items - Contract has been extended through
6/29/10 (posted 7/1/09) |
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The vehicle close-out dates have been posted.
Please visit each contract, T191, T191A,
and T191L for the specific dates.
(posted 3/11/09) |
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Please check out the
update made to the Fiscal Policy and
Procedures Manual regarding Chapter 4
Section 4-5 Purchase of Personal
Property, Subsection D Letting of
Contracts Without Public Advertisement.
The change is effective March 19, 2007
regarding the new emergency declaration
requirements. (posted
3/14/07) |
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The following information will be added
to the Standard Terms and Conditions for
all Invitation to Bid's issued from
State Purchasing effective July 1, 2006.
CERTIFICATION PURSUANT TO ACT NO.
2006-557
Alabama law (section 41-4-116, code of
Alabama 1975) provides that every bid
submitted and contract executed shall
contain a certification that the vendor,
contractor, and all of its affiliates
that make sales for delivery into
Alabama or leases for use in Alabama are
registered, collecting, and remitting
Alabama state and local sales, use,
and/or lease tax on all taxable sales
and leases into Alabama. By submitting
this bid, the bidder is hereby
certifying that they are in full
compliance with act no. 2006-557, they
are not barred from bidding or entering
into a contract pursuant to 41-4-116,
and acknowledges that the awarding
authority may declare the contract void
if the certification is false.
If you have a vendor that needs to be
added or a vendor address that needs
corrections, please fax Tamara Norman at
the Vendor Registration fax number
334-353-1878 or email at
tamara.norman@purchasing.alabama.gov.
You may also use either of these ways to
request a tax exempt letter.
The Division of Purchasing's
Code of Administrative Procedure
is available on our web site.
Alabama Industries for the Blind now
has an Online Store. Visit their
site at:
www.aib-aidb.com
AIB's high quality blind-made products
are marketed to customers throughout the
United States. Their customer base
includes the Federal government and U.S.
Military; Alabama state government
including the Departments of
Transportation and Mental Health, the
Alabama National Guard, and public
schools and universities; Lions Clubs
and Federated Women's Clubs of America,
as well as a strong base of commercial
customers.
Note to all State of Alabama
Agencies: Does your agency have an
email address? Purchasing would like to
have your State agency procurement email
address. This email address will be used
to send out important news to State
agencies from State Purchasing. Please
send your email address to:
terri.cole@purchasing.alabama.gov
The OPIS Report (Oil Petroleum)
will no longer be accessible from the
Division of Purchasing's web site. State
agencies and political subdivisions
using L P Gas contract T115 and/or
Petroleum contract T104 can email
Purchasing a request to automatically
receive this information daily through
email. Please send email request to
Terri Cole.
For additional contract information,
contact buyer,
Roger McKean.
(posted 8/31/04)
Are you a bidding vendor that mailed
in a bid but can't attend the bid
opening? Then you would be
interested in our web page
"Responses to Invitations to Bid".
This web page list responses to
Invitations To Bid that have already
opened. The information is provided
mainly for bidding vendors that could
not attend the bid opening of an
Invitation To Bid. The report contains
information only and does not indicate
an award. Each response to an Invitation
To Bid will remain on the web page for
sixty (60) days from the opening date.
(posted 8/25/99)
Vendor Disclosure Statement
Instructions and Form
- this is a link to the Attorney
General's web site.
Request for Proposal's (RFP'S) -
Professional Services Requests For
Proposals are put out by individual
State Departments/Agencies, and do not
come through the Division of Purchasing.
If you have questions, or need
additional information, you should
contact the Department/Agency referenced
on the RFP . (posted 1/29/02) For Class
and Sub-Class codes for Professional
Services go to our web site at
http://www.purchasing.alabama.gov
and click on Vendor Registration.
(posted 5/6/02)
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T500 - Computer Monitors
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Contract begin date: May 15, 2006
Contract end date: May 14, 2009
(posted 4/1/08) This contract is
available for use by Local
Government Agencies. It is NOT
available for use by K-12, colleges,
and universities.
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T501 - Personal Computers, IBM
- Contract has been extended.
Contract end date: December 14, 2008
(posted 4/1/08) This contract is
available for use by Local
Government Agencies. It is NOT
available for use by K-12, colleges,
and universities.
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T502 - Personal Computers, HP
- Contract has been extended.
Contract end date: December 14, 2008
(posted 4/1/08) This contract is
available for use by Local
Government Agencies. It is NOT
available for use by K-12, colleges,
and universities.
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T503 - Personal Computers,
Gateway
- Contract has been extended.
Contract end date: December 14, 2008
(posted 4/1/08) This contract is
available for use by Local
Government Agencies. It is NOT
available for use by K-12, colleges,
and universities.
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T504 - Personal Computers, Dell
- Contract has been extended.
Contract end date: December 14, 2008
(posted 4/1/08) This contract is
available for use by Local
Government Agencies. It is NOT
available for use by K-12, colleges,
and universities.
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