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Latest Purchasing News
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"Important
Policy Change"
The Department of Finance Division of
Purchasing has, through the
Administrative Rules Procedure,
established new rules governing the
awarding of all Invitation-to-Bid
(ITB). The details of this new rule may
be located in the Administrative Code of
Alabama, Chapter 355-4-1 (14). This
rule establishes an initial Intent to
Award for a five day period upon which,
should no protest be received, it will
automatically be set to Final Award.
After this time period, suppliers will
waive all rights to protest! The reason
for this change is to avoid very
difficult and expensive court actions.
This new procedure will be implemented
beginning May 1, 2008. Also, the award
status will now be reflected, as
updated, on the purchasing website at
www.purchasing.alabama.gov.
Also, the Division of Purchasing has experienced
considerable difficulty with ITBs not
being returned to the Division in the
condition in which they were shipped
out. This organization is charged with
the responsibility of ensuring that all
original ITBs remain unaltered. As of
this date, we have been unsuccessful in
complying with this charge; in that,
ITBs are not being returned in an
acceptable unaltered condition.
Therefore, in order to correct this
ongoing problem, the Division of
Purchasing will begin requesting an
original and at least one
copy of all ITBs issued. Only the
copy will be routed to the requesting
agency for evaluation and it will not be
necessary for the copy to be returned to
Purchasing (only a recommended award).
This procedure will become effective on
June 1, 2008. Until then, please work
with State Purchasing to ensure that the
original bid package is returned in the
same condition as it was routed to each
agency.
If you have need to discuss either of these issues,
please feel free to contact this Office
at (334) 242-7250. |
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Wendy Penton has been
battling breast cancer for almost 6
months. She has been undergoing
chemotherapy for the last 4 months.
She has made tremendous strides towards
beating the cancer and her prognosis is
good. However, she still has
surgery and radiation to go through.
She has now exhausted all of her leave.
If you would be interested in donating
leave to Wendy, contact your agency's
personnel department. They will
have the necessary forms that need to be
filled out. We here at State
Purchasing, and Wendy, would like to
thank you in advance for your extremely
grateful gift of leave. Please
join us in keeping Wendy in your
thoughts and prayers.
(posted
9/3/09) |
| General News: |
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Code of Administrative Procedure |
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AIB Online Store |
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OPIS Report |
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Responses to "Invitation to Bid" |
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Purchasing Staff |
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Vendor Disclosure Statement |
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Request for Proposals (RFP's) |
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News from the State Purchasing Buyers:
From the desk of Pat Antle:
The
Contract Product Show
will take place Wednesday, November 4th
from 9:00am until 2:00pm at the Garrett
Coliseum. Please mark this date on
your calendar and make plans to attend.
From the desk of Susan Jana:
T104A
- The E85 lines for this contract
will have to be re-bid. I hope to
have this finished by 11/01/09.
Agencies may do a phone
authorization for the month of
October, but only for < $7,500.00.
If an agency will spend more than
this for the month of October,
please contact me to discuss.
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T002 - GPS Units - There
are now 8 lines on this contact (posted
10/1/09) |
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T104
- Petroleum Products -
Contract dates: 10/1/09 through
9/30/10 (posted
10/1/09) |
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T104A
- Alternative Fuels -
Contract dates: 10/1/09 through
9/30/10 (posted
10/1/09) |
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T104U -
Gas & Diesel Fuel under 1000 Gallons -
Contract dates: 10/1/09 through
9/30/10 (posted
10/1/09) |
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T115 -
LP Gas -
Contract dates: 10/1/09 through
9/30/10 (posted
10/1/09) |
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T123 -
Portable Oxygen Inhalators -
Contract has been extended through
12/31/10 (posted
10/1/09) |
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T235 - Fire Fighting Equipment &
Clothing -
Contract has been extended through
9/30/10 (posted
10/1/09) |
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T270 -
Toilet Paper & Paper Towels -
Contract
has been extended through 12/31/09 (posted
10/1/09) |
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T300 - Two-Way Radios and Parts
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Contract has been extended through
9/30/10 (posted
10/1/09) |
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The vehicle close-out dates have been posted.
Please visit each contract, T191, T191A,
and T191L for the specific dates.
(posted 3/11/09) |
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Please check out the
update made to the Fiscal Policy and
Procedures Manual regarding Chapter 4
Section 4-5 Purchase of Personal
Property, Subsection D Letting of
Contracts Without Public Advertisement.
The change is effective March 19, 2007
regarding the new emergency declaration
requirements. (posted
3/14/07) |
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The following information will be added
to the Standard Terms and Conditions for
all Invitation to Bid's issued from
State Purchasing effective July 1, 2006.
CERTIFICATION PURSUANT TO ACT NO.
2006-557
Alabama law (section 41-4-116, code of
Alabama 1975) provides that every bid
submitted and contract executed shall
contain a certification that the vendor,
contractor, and all of its affiliates
that make sales for delivery into
Alabama or leases for use in Alabama are
registered, collecting, and remitting
Alabama state and local sales, use,
and/or lease tax on all taxable sales
and leases into Alabama. By submitting
this bid, the bidder is hereby
certifying that they are in full
compliance with act no. 2006-557, they
are not barred from bidding or entering
into a contract pursuant to 41-4-116,
and acknowledges that the awarding
authority may declare the contract void
if the certification is false.
If you have a vendor that needs to be
added or a vendor address that needs
corrections, please fax Tamara Norman at
the Vendor Registration fax number
334-353-1878 or email at
tamara.norman@purchasing.alabama.gov.
You may also use either of these ways to
request a tax exempt letter.
The Division of Purchasing's
Code of Administrative Procedure
is available on our web site.
Alabama Industries for the Blind now
has an Online Store. Visit their
site at:
www.aib-aidb.com
AIB's high quality blind-made products
are marketed to customers throughout the
United States. Their customer base
includes the Federal government and U.S.
Military; Alabama state government
including the Departments of
Transportation and Mental Health, the
Alabama National Guard, and public
schools and universities; Lions Clubs
and Federated Women's Clubs of America,
as well as a strong base of commercial
customers.
Note to all State of Alabama
Agencies: Does your agency have an
email address? Purchasing would like to
have your State agency procurement email
address. This email address will be used
to send out important news to State
agencies from State Purchasing. Please
send your email address to:
terri.cole@purchasing.alabama.gov
The OPIS Report (Oil Petroleum)
will no longer be accessible from the
Division of Purchasing's web site. State
agencies and political subdivisions
using L P Gas contract T115 and/or
Petroleum contract T104 can email
Purchasing a request to automatically
receive this information daily through
email. Please send email request to
Terri Cole.
For additional contract information,
contact buyer,
Susan Jana.
(posted 8/27/09).
Are you a bidding vendor that mailed
in a bid but can't attend the bid
opening? Then you would be
interested in our web page
"Responses to Invitations to Bid".
This web page list responses to
Invitations To Bid that have already
opened. The information is provided
mainly for bidding vendors that could
not attend the bid opening of an
Invitation To Bid. The report contains
information only and does not indicate
an award. Each response to an Invitation
To Bid will remain on the web page for
sixty (60) days from the opening date.
(posted 8/25/99)
Vendor Disclosure Statement
Instructions and Form
- this is a link to the Attorney
General's web site.
Request for Proposal's (RFP'S) -
Professional Services Requests For
Proposals are put out by individual
State Departments/Agencies, and do not
come through the Division of Purchasing.
If you have questions, or need
additional information, you should
contact the Department/Agency referenced
on the RFP . (posted 1/29/02) For Class
and Sub-Class codes for Professional
Services go to our web site at
http://www.purchasing.alabama.gov
and click on Vendor Registration.
(posted 5/6/02)
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T500 - Computer Monitors
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Contract begin date: May 15, 2006
Contract end date: May 14, 2010. This contract is
available for use by Local
Government Agencies. It is NOT
available for use by K-12, colleges,
and universities.
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T501 - Personal Computers, IBM
- Contract has been extended.
Contract end date: December 14, 2009. This contract is
available for use by Local
Government Agencies. It is NOT
available for use by K-12, colleges,
and universities.
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T502 - Personal Computers, HP
- Contract has been extended.
Contract end date: December 14, 2009. This contract is
available for use by Local
Government Agencies. It is NOT
available for use by K-12, colleges,
and universities.
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T503 - Personal Computers,
Gateway
- Contract has been extended.
Contract end date: December 14, 2009. This contract is
available for use by Local
Government Agencies. It is NOT
available for use by K-12, colleges,
and universities.
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T504 - Personal Computers, Dell
- Contract has been extended.
Contract end date: December 14, 2009. This contract is
available for use by Local
Government Agencies. It is NOT
available for use by K-12, colleges,
and universities.
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