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User Instructions
Viewing, Printing and Downloading Instructions for Active Statewide Contracts
| Viewing a Contract: |
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List of
active statewide contracts - select
this option from Purchasing homepage.
When list appears "click" on a
contract's t-number (i.e.T123) to view
the contract. Once an entire contract
appears scroll down to view the contents
of the contract .
Note: To search for the specific
item within a page or contract do the
following while viewing the page or
contract: Click on EDIT, then FIND (on
this page), type in the search item.
(Most Internet providers support the
FIND option. This is generally found in
EDIT)
Also, on the List of Active Contracts is
a column marked "Contract Changes", this
column will indicate the date a change
was made to a contract . The contract
change date is linked to the web page
"Contract Change List", click the change
date to view a brief description of the
change (i.e. vendor's contract
cancelled, re-awards, changes in
commodity, close-out order dates, vendor
name changes, etc..). When an additional
change is made to a contract, a new
change date will appear in the contract
change column. The change descriptions
will remain on the Contract Change List
for the entire contract period. |
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| Printing
a Contract: |
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(Note:
some contracts are very large and
printing them from the Internet will
take time and possibly tie up your
system - it is advised to download
contracts before printing.)
- When printing a contract use
landscape page setup. Landscape will
print the entire horizontal contract
page. (Most Internet providers
support the landscape printing
option. This is generally found in
page setup.)
- While the contract is being
viewed, click on "FILE" - then
"PRINT". (Landscape style can be
selected under the printer
properties once the "Print" window
appears)
- Note:
The printed contract's page number
that is listed on the contract will
not correspond to the Internet's
page number when printed.
Example: At the bottom of a contract
it reads: "This contract contains 8
pages." When printing the complete
contract from the Internet, this
contract will only print 6 pages,
these pages contain the entire
contract (all 8 pages). The Internet
printed page has no page breaks
therefore it will contain more
information on a page.
- To print just a portion of a
contract you can try one of these
options:
- Click and drag your cursor
to "select" the text you want,
then "copy" and "paste" this
text into your word processor
(i.e. Word, WordPerfect...etc).
In a word processor the contract
is best viewed and printed with
the following settings: (For
each type word processor these
procedures may be different)
Page Setup = LANDSCAPE; Font =
COURIER NEW; Font size = 10;
Left and Right page margins =
.5"
- Download the contract (* see
instructions below) and use the
print range option available
from your word processor, "print
pages: __ to __". Note the
contract page numbers indicated
on your word processor and use
these page numbers on the "print
page to page" feature.
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Downloading a Contract: |
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- While viewing the entire
contract, click on "FILE" - then
"SAVE AS"
- The contract will be saved in
.txt format - this format can easily
be converted into a word processing
document.
- In a word processor the contract
is best viewed and printed with the
following settings. (For each type
word processor these procedures may
be different)
Page Setup = LANDSCAPE; Font =
COURIER NEW; Font size = 10; Left
and Right page
margins = .5"
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Helpful Tips: |
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- BOOKMARK or save as a FAVORITE
Purchasing's web site for frequent
viewing.
- Remember to "Refresh or Reload"
your screen frequently to bring up
the most current copy of a contract
or web page.
- Frequently check a contract's
"Contract Change" date column to
view the latest changes.
- The "List of Active Contracts"
will be updated monthly.
- Frequently check our web page
"Latest Purchasing News" for any
news on contracts.
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| If you have
any questions or comments, please
address them to
terri.cole@purchasing.alabama.gov. |
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