The Vendor Self Service (VSS) system provides vendors a central location to learn about business opportunities, view solicitations, responses and awards, register an account, maintain account information and perform other functions. VSS allows vendors to:
For more information about how to set up a VSS account and use VSS click How to Use VSS at the top of the VSS home page. To view State of Alabama Solicitations click on Public Access at the bottom of the menu on the left side of screen.
Vendor Disclosure Statement Instructions
Section 41-16-82, Code of Alabama 1975, requires a disclosure statement to be completed and filed with all proposals, bids, contracts, or grant proposals to the State of Alabama in excess of $5,000. The statement is not required for contracts for gas, water, and electric services where no competition exists, or where rates are fixed by law or ordinance. In circumstances where a contract is awarded by competitive bid, the disclosure statement shall be required only from the person receiving the contract and shall be submitted within ten (10) days of the award.
For further instructions and the Disclosure Statement Form click here.
Non-Professional Goods and Services
Contracts for which competitive bidding required; award to preferred vendor - With the exception of contracts for public works whose competitive bidding requirements are governed exclusively by Title 39, all contracts of whatever nature for labor, services, work, or for the purchase or lease of materials, equipment, supplies, other personal property or other nonprofessional services, involving fifteen thousand dollars ($15,000) or more, made by or on behalf of any state department, board, bureau, commission, committee, institution, corporation, authority, or office shall, except as otherwise provided in this article, be let by free and open competitive bidding, on sealed bids, to the lowest responsible bidder. (more information provided in the Code of Alabama §41-16-20)
Professional Services
The Director of Finance, through the Division of Purchasing, shall establish and maintain lists of professional service providers, other than those specifically named in this section, which may be required from time to time by any state agency, department, board, bureau, commission, authority, public corporation, or instrumentality. When such professional services are needed, the purchasing state entity shall solicit proposals from the professional service providers desiring to receive requests for proposals. The purchasing state entity shall select the professional service provider that best meets the needs of the purchasing entity as expressed in the request for proposals. Price shall be taken into consideration. In the event the fees paid to the selected professional service provider exceed by 10 percent the professional service fee offered by the lowest qualified proposal, the reasons for selecting a professional service provider must be stated in writing, signed by the director of the purchasing state entity, and made a part of the selection record. (more information provided in the Code of Alabama §41-16-72-4)
Architects/Engineers
Professional services of architects, landscape architects, engineers, land surveyors, geoscience, and other similar professionals shall be procured in accordance with competitive, qualification-based selection policies and procedures. Selection shall be based on factors to be developed by the procuring state entity which may include, among others, the following:
(more information provided in the Code of Alabama §41-16-72-3)
Verification of employment eligibility by employers seeking economic incentives.
As a condition for the award of any contract, grant, or incentive by the state, any political subdivision thereof, or any state-funded entity to a business entity or employer that employs one or more employees, the business entity or employer shall comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, Code of Alabama §31-13-9 by submitting a Certificate of Compliance with all contracts. More information on this Act can be found here.